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QuickBooks users who are trying to prepare, e-file, e-mail or print QuickBooks 1099 form can achieve just that using our W2 Mate software. With the help of the QuickBooks direct import functionality inside our W2 Mate 1099 software, QuickBooks users can easily import 1099 data from QuickBooks  and then use our software to print QuickBooks 1099 or e-File QuickBooks 1099′s. Users can even E-Mail QuickBooks 1099 forms if they use W2 Mate Option #6 to create PDF 1099 forms. A free demo of our 1099 software can be downloaded from the 1099 software download page or by going to www.realtaxtools.com .

QuickBooks 1099 Form : Step by step instrucitons on how to print QuickBooks 1099 using our QuickBooks 1099 software

(1) Download and install a free demo of W2 Mate software. You can download the demo from here: http://www.realtaxtools.com/download.html 

(2) Make sure QuickBooks is properly installed and configured on the machine where W2 Mate 1099 software is installed.

(3) Make sure QuickBooks is already open and running.

(4) Make sure The company you want to import the QuickBooks 1099 forms from, is already open inside QuickBooks.

(5) From the top menu inside W2 Mate click on “Import Data” and then select “From QuickBooks”. This will bring up the QuickBooks 1099 import wizard.

(6) Make sure to read the instructions on the first screen carefully and then click Next.

(7) In the second screen click on the “Connect to QuickBooks” button. This will make W2 Mate software connect directly to QuickBooks in order to read 1099 form data. Click on the “Next” button to go to the next step in the QuickBooks 1099 import wizard.

(8) In the next screen where you specify the type of data to import and the tax year. Select “1099-MISC” Data, specify the tax year you want to import data for and click “Next”.

(9) Now W2 Mate will retrieve the QuickBooks 1099 form data from the QuickBooks software and display it in a spread sheet for the user to be able to preview or modify the recipient and 1099 form information. Once you’ve verified the QuickBooks 1099 information click “Next” .

(10) The QuickBooks 1099 form data will now get downloaded to W2 Mate software.

(11) Inside W2 Mate click on the “1099 Forms” shortcut inside the “Shortcuts” toolbar on the left of the screen. In this screen you will be able to review the information for each QuickBooks 1099 form downloaded from the QuickBooks software.

(12) To print QuickBooks 1099 click on the “Print” button. In the dialog that comes up select the 1099 recipients to print the QuickBooks 1099 forms for and select the type of 1099 copy to print. Our QuickBooks 1099 software allows you to print 1099 Misc Copy B- For Recipient, 1099 Misc Copy C- For Payer, 1099 Misc Copy 1-For State Tax Department or 1099 Misc Copy 2- To be filed with recipient’s state income tax return.

(13) We will also need to print QuickBooks 1099 Copy A. This is the copy you need to send to the internal revenue service and you need to print on red-ink paper . You can order these 1099 forms from our website by going to the 1099 forms page. To print the 1099 form you send to the IRS select “Print data only on a preprinted Red-ink Laser form [Copy A for Social Security on red-ink form]” . Please make sure you have pre-printed 1099-MISC in the printer before you hit the OK button. If you would like to e-mail your QuickBooks 1099 forms to your recipients, then you can click on “Create PDF 1099′s” to create PDF files for the 1099 forms you downloaded from QuickBooks. Once you have the PDF files you can send them to your recipients by e-mil or put them online for your recipients to download.

 (14) Once you are done printing QuickBooks 1099 MISC forms, you need to print form 1096 (summary of all 1099-MISC forms you are sending to the IRS). To print form 1096, click on the “1096 Form” icon, this will display the 1096 screen, which should have all the fields already populated. Now make sure you have a pre-printed 1096 in the printer and click the print button.

QuickBooks 1099 Form : Step by step instrucitons on how to e-File QuickBooks 1099 using our QuickBooks 1099 e-file software

(1) Follow steps one  through eleven above on how to import 1099 data from QuickBooks and how to verify QuickBooks 1099 forms once they are downloaded into our W2 Mate software.

(2) Now we will start the QuickBooks 1099-Efile process. From the top menu inside W2 Mate click on E-Filing and then select 1099-MISC Forms. This will bring up the “Electronic Filing Transmitter Setup”.

(3)  Fill in the information inside the “Electronic Filing Transmitter Setup” dialog. Of interest are the  “TIN” and “TCC” fields. TIN is the taxpayer identification number such as Employer Identification Number or Social Security Number. TCC stands for “Transmitter Control Code”. If you don’t already have a TCC code you can apply for now by submitting Form 4419 to the IRS. According to the IRS, new users are required to submit Form 4419, Application for Filing Information Returns Electronically, to request authorization to file Information Returns with the IRS. Mail your completed Form 4419 to:

Internal Revenue Service
Enterprise Computing Center – MTB (ECC-MTB)
Information Reporting Program
230 Murall Drive
Kearneysville, WV 25430

Or fax your completed Form 4419 to:

877-477-0572 (toll-free)

304-579-4105 (not toll-free)

Upon approval, a five-character alpha/numeric Transmitter Control Code (TCC) will be assigned and mailed to you. Form 4419 should be submitted to IRS at least 30 days before the due date of the returns for current year processing.

(4) Once W2 Mate create the 1099 electronic file for QuickBooks, you can log into your IRS FIRE account and upload the 1099 e-file to the IRS.

Conclusion:

W2 Mate provides all the tools for QuickBooks users to print QuickBooks 1099 form, e-File QuickBooks 1099′s and even e-mail 1099 forms imported from QuickBooks software.

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Our W2 Mate 1099 Software can help businesses stay compliant with 2009 / 2010 1099 instructions by providing the necessary tools to prepare, create, print, e-mail and e-file 2009 1099 forms including 2010 1099-MISC (for 2009 tax year), 2009 1099-INT, 2009 1099-DIV and 2009 1099-R. A free demo of W2 Mate can be downed from the 1099 software page. You can also read more about W2 Mate by going to www.realtaxtools.com .

Below are the 2009 1099 instructions ( 2010 1099 instructions for tax year 2009):

2009 1099-MISC Instructions /  2010 1099-MISC Instructions

File Form 1099-MISC, Miscellaneous Income, for each person to whom you have paid during the year: At least $10 in royalties or broker payments in lieu of dividends or tax-exempt interest; At least $600 in rents, services (including parts and materials), prizes and awards, other income payments, medical and health care payments, crop insurance proceeds, cash payments for fish (or other aquatic life) you purchase from anyone engaged in the trade or business of catching fish, or, generally, the cash paid from a notional principal contract to an individual, partnership, or estate;  Any fishing boat proceeds; or Gross proceeds to an attorney.

Due dates: Furnish Copy B of form 1099-MISC to the recipient by February 1, 2010. The due date is extended to February 16, 2010, if you are reporting payments in boxes 8 or 14. File Copy A of the 2009 / 2010 1099 MISC with the IRS by March 1, 2010. If you file electronically, the due date is March 31, 2010. To file electronically, you must have 1099 e-file software like W2 Mate that generates a file according to the specifications in Pub. 1220, Specifications for Filing Forms 1098, 1099, 3921, 3922, 5498, and W-2G Electronically. IRS does not provide a fill-in form option.

Where to mail  2010 1099-MISC (for 2009 tax year):  If your principal business, office or agency, or legal residence in the case of an individual, is located in (Alabama, Arizona, Arkansas, Connecticut, Delaware, Florida, Georgia, Kentucky, Louisiana, Maine, Massachusetts, Mississippi, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, Texas, Vermont, Virginia, West Virginia ) then send to Department of the Treasury Internal Revenue Service Center Austin, TX 73301 . If your principal business, office or agency, or legal residence in the case of an individual, is located in (Alaska, California, Colorado, District of Columbia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Maryland, Michigan, Minnesota, Missouri, Montana, Nebraska, Nevada, North Dakota, Oklahoma, Oregon, South Carolina, South Dakota, Tennessee, Utah, Washington, Wisconsin, Wyoming ) then send to Department of the Treasury Internal Revenue Service Center Kansas City, MO 64999.

Things to remember:

Do not cut or separate Copies A of the forms that are printed two or three to a sheet.

No photocopies of any forms are acceptable.

Do not staple, tear, or tape any of these forms. It will interfere with the IRS’s ability to scan the documents.

Pinfeed holes on the form are not acceptable.

Do not change the title of any box on any form. Do not use a form to report information that is not properly reportable on that form.

Report information only in the appropriate boxes provided on the forms.

Do not submit any copy other than Copy A to the IRS.

Do not use prior year forms unless you are reporting prior year information; do not use subsequent year forms for the current year. Because forms are scanned, you must use the current year form to report current year information.

Do not use dollar signs ($) (they are preprinted on the forms), ampersands (&), asterisks (*), commas (,), or other special characters in money amount boxes.

Do not use apostrophes (‘), asterisks (*), or other special characters on the payee name line.

2009 1099-INT Instructions /  2010 1099-INT Instructions

File Form 2009 1099-INT, Interest Income, for each person: To whom you paid amounts reportable in boxes 1, 3, and 8 of at least $10 (or at least $600 of interest paid in certain case),  For whom you withheld and paid any foreign tax on interest, or From whom you withheld (and did not refund) any federal income tax under the backup withholding rules regardless of the amount of the payment.

Furnish Copy B of form 1099-INT for tax year 2009 (filed in 2010) to the recipient by February 1, 2010. File Copy A of form 1099 INT with the IRS by March 1, 2010. If you file electronically, the due date is March 31, 2010. To file electronically, you must have a 1099-INT e-File software that generates a file according to the specifications in Pub. 1220, Specifications for Filing Forms 1098, 1099, 3921, 3922, 5498, and W-2G Electronically. IRS does not provide a fill-in form option.

Where to mail  2010 1099-INT (for 2009 tax year):  If your principal business, office or agency, or legal residence in the case of an individual, is located in (Alabama, Arizona, Arkansas, Connecticut, Delaware, Florida, Georgia, Kentucky, Louisiana, Maine, Massachusetts, Mississippi, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, Texas, Vermont, Virginia, West Virginia ) then send to Department of the Treasury Internal Revenue Service Center Austin, TX 73301 . If your principal business, office or agency, or legal residence in the case of an individual, is located in (Alaska, California, Colorado, District of Columbia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Maryland, Michigan, Minnesota, Missouri, Montana, Nebraska, Nevada, North Dakota, Oklahoma, Oregon, South Carolina, South Dakota, Tennessee, Utah, Washington, Wisconsin, Wyoming ) then send to Department of the Treasury Internal Revenue Service Center Kansas City, MO 64999.

2009 1099-DIV Instructions /  2010 1099-DIV Instructions

File Form 1099-DIV, Dividends and Distributions, for each person: To whom you have paid dividends (including capital gain dividends) and other distributions on stock of $10 or more, For whom you have withheld and paid any foreign tax on dividends and other distributions on stock, For whom you have withheld any federal income tax on dividends under the backup withholding rules, or To whom you have paid $600 or more as part of a liquidation.

Furnish Copy B of form 2010 1099-DIV (tax year 2009) to the recipient by February 1, 2010. File Copy A of form 1099 DIV with the IRS by March 1, 2010. If you file electronically, the due date is March 31, 2010. To file electronically, you must have a 1099-DIV e-File software that generates a file according to the specifications in Pub. 1220, Specifications for Filing Forms 1098, 1099, 3921, 3922, 5498, and W-2G Electronically. IRS does not provide a fill-in form option.

Please see “2009 1099-INT Instructions / 2010 1099-INT Instructions” for mailing address .

2009 1099-R Instructions /  2010 1099-R Instructions

File Form 1099-R, Distributions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc., for each person to whom you have made a designated distribution or are treated as having made a distribution of $10 or more from profit-sharing or retirement plans, any IRAs, annuities, pensions, insurance contracts, survivor income benefit plans, permanent and total disability payments under life insurance contracts, charitable gift annuities, etc.  Also, report on Form 1099-R death benefit payments made by employers that are not made as part of a pension, profit-sharing, or retirement plan.  Reportable disability payments made from a retirement plan must be reported on Form 1099-R.

Sebd Copy B of form 2010 1099-R (tax year 2009) to the recipient by February 1, 2010. File Copy A of form 1099 R with the IRS by March 1, 2010. If you file electronically, the due date is March 31, 2010. To file electronically, you must have a 1099-R e-file software that generates a file according to the specifications in Pub. 1220, Specifications for Filing Forms 1098, 1099, 3921, 3922, 5498, and W-2G Electronically. IRS does not provide a fill-in form option.

Please see “2009 1099-INT Instructions / 2010 1099-INT Instructions” for mailing address .

For more information about W2 Mate W2 / 1099 Software please visit the 1099 software details page or go to www.realtaxtools.com .

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Our Payroll Mate payroll software comes with a complete 2010 withholding calculator that is capable of calculating 2010 payroll withholding for federal withholding tax and different state withholding taxes. Payroll Mate has been updated to include the latest 2010 withholding tables released by the Internal Revenue Service and the different state departments of revenue .

If you would like to download a free demo of 2010 Payroll Mate payroll software (which includes a built-in 2010 withholding calculator) please go to our payroll software download page or visit www.realtaxtools.com .

2010 Payroll Withholding Details:

Alabama (AL) 2010 Payroll Withholding: There are two methods for computing Alabama withholding tax. Tax can be computed using the tables provided in the “Alabama Instructions for Employers and Withholding Agents” booklet or tax can be computed using the withholding tax formula which is also provided in the same booklet. Payroll Mate uses the withholding tax formula.

Alaska (AK) 2010 Payroll Withholding: The state of Alaska does not withhold state income tax.

Arizona (AZ) 2010 Payroll Withholding: Arizona income tax withholding is a percentage of the amount of federal income tax withheld. The employee completes Arizona Form A-4, Employee’s Arizona Withholding Percentage Election, to elect an Arizona withholding percentage. Amounts that are considered to be wages for federal tax purposes are also considered wages for Arizona income tax and withholding purposes.

Arkansas (AR) 2010 Payroll Withholding: There are two methods for computing Arkansas payroll withholding. Withholding can be computed using the tables provided in the “STATE OF ARKANSAS INCOME TAX WITHHOLDING TABLES AND INSTRUCTIONS FOR EMPLOYERS” book or tax can be computed using the withholding tax formula which is also provided in the same booklet. The tables include tax amounts for daily, weekly, biweekly, semi-monthly and monthly. Employers who are using a computer can use the tax formula or when the dependents claimed exceeds the number of dependents provided by the tables. Payroll Mate payroll software uses the computer tax formula.

California (CA) 2010 Payroll Withholding: California provides two methods for determining the amount of wages and salaries to be withheld for state personal income tax. METHOD A provides a quick & easy way to select the appropriate withholding amount, based on the payroll period, filing status, and number of withholding allowances (regular and additional) if claimed. The STANDARD DEDUCTION and EXEMPTION ALLOWANCE CREDIT are already included in the wage bracket tables. METHOD B may be used to calculate withholding amounts either manually or by computer. This method will give an exact amount of tax to withhold. Payroll Mate payroll software and 2010 withholding calculator use METHOD B to calculate California 2010 Payroll Withholding.

Colorado (CO) 2010 Payroll Withholding: There are two different methods for determining how much income you should withhold from an employee’s paycheck; Wage Bracket Method and Percentage Method of Withholding. Payroll Mate uses the Colorado Percentage Method of Withholding.

Connecticut (CT) 2010 Payroll Withholding: Employers can use either the withholding calculation rules or the withholding tables to determine the amount of tax to be withheld from the wages of employees. There is no percentage method available to determine Connecticut withholding. Payroll Mate payroll software uses

Delaware (DE) 2010 Payroll Withholding: An employer may withhold taxes according to the withholding tax tables provided in the employer guide booklet or use any approved formula to determine the correct amount of tax to be withheld each pay period. The employer must withhold at a rate so that no tax is estimated to be due on the wages paid when the employee files his or her personal income tax return. The Division of Revenue will approve an alternate formula that considers the allowable standard deduction and tax credit(s) claimed by the employee, using the tax rate schedule on the balance of the wages paid. Payroll Mate uses the “Withholding Methods Based on Annualized Wages”, which is one of the methods approved by Delaware.

District of Columbia (DC) 2010 Payroll Withholding: DC income tax is to be withheld in accordance with either the wage bracket method or the percentage of wages paid method. Tax is withheld from each wage payment in accordance with the information provided on the employee’s withholding allowance certificate (DC Form D-4). Payroll Mate’s 2010 Withholding Calculator uses the  “Percentage of Wages Paid Method”, which is approved by the D.C Office of Tax and Revenue.

Florida (FL) 2010 Payroll Withholding: The state of Florida does not withhold state income tax.

Georgia (GA) 2010 Payroll Withholding: The amount of tax to withhold is based on wages, number of allowances, and additional withholding amounts as indicated on Form G-4 Employee’s Withholding Allowance Certificate or Form G-4P Withholding Certificate for Pension and Annuity Payments. Employers can use the tax tables or the percentage method to determine the amount of tax to withhold. The tax tables calculate withholding tax based on an income range. Applicable standard deductions and personal allowances are factored into the tables. The percentage method calculates withholding tax based on a specific dollar amount. Taxable income is derived by reducing gross wages by the appropriate deductions. For this reason, tax amounts derived from one method will slightly differ from those derived from the other. Payroll Mate’s 2010 Withholding Calculator uses the the percentage method.

Hawaii (HI) 2010 Payroll Withholding: Hawaii provides two methods of withholding; withholding tax tables and the the formula method. Payroll Mate uses the formula method to calculate Hawaii 2010 Payroll Withholding.

Idaho (ID) 2010 Payroll Withholding: Idaho Payroll Withholding can be calculated using the Percentage Computation and Wage Bracket Methods. Payroll Mate uses the percentage computation method with rounding to the nearest Dollar.

Illinois (IL) 2010 Payroll Withholding: Generally, the rate for withholding Illinois Income Tax is 3 percent. For wages and other compensation, subtract any exemptions from the wages paid and multiply the result by 3 percent.

Indiana (IN) 2010 Payroll Withholding: The rate for withholding Indiana Income Tax is 3.4 percent.

Iowa (IA) 2010 Payroll Withholding: There are two methods of figuring the Iowa income tax withholding. The employer can use either the manual tables or the computer formula. Either method is acceptable. Payroll Mate’s 2010 Withholding Calculator uses the computer formula.

Kansas (KS) 2010 Payroll Withholding: There are two methods you may use to determine the amount of Kansas income tax to be withheld from a wage or other payment subject to Kansas income tax withholding — the percentage formula and the wage bracket tables. Both methods use a series of tables for single and married taxpayers for each type of payroll period frequency (weekly, monthly, etc.). Payroll Mate payroll software uses the percentage formula in its internal 2010 Withholding Calculator.

Kentucky (KY) 2010 Payroll Withholding: The employer must withhold tax according to the tables or computer formula. Payroll Mate uses the computer formula.

Louisiana (LA) 2010 Payroll Withholding: According to Louisiana Administrative Code 61:I.1501, employers are required to deduct and withhold taxes in an amount determined in accordance with the tables or formula provided through the rulemaking process. The Withholding Tax Tables method determines the amount of tax to be deducted and withheld based upon the employee’s payroll period, number of withholding exemptions and dependency credits, and wage brackets. The computer formula method produces equivalent amounts and is the method currently used by Payroll Mate withholding calculator.

Maine (ME) 2010 Payroll Withholding: Any of the following methods may be used to calculate the amount of Maine income tax to withhold from payments subject to the federal wage method of withholding: Percentage Method , Wage Bracket Tables , Flat-Amount (Fixed Percentage Rate Method) or Alternate Method. Payroll Mate payroll software uses the percentage method (rounded to nearest dollar).

Maryland (MD) 2010 Payroll Withholding: Employers and withholding agents may use the withholding tables to determine the correct amount of state and local income tax that must be withheld from employee wages. To determine a precise amount to be withheld, use the percentage method tables. Payroll Mate payroll software uses the percentage method tables.

Massachusetts (MA) 2010 Payroll Withholding: The amount of income tax withheld is based on the employee’s taxable wages, the number of exemptions claimed, and any additional withholding amounts requested on the Massachusetts Employee’s Withholding Exemption Certificate (Form M-4). Withholding is calculated either by using the tax tables available from DOR or by using a mathematical formula commonly known as the percentage method. Payroll Mate 2010 Withholding Calculator uses the mathematical formula.

Michigan (MI) 2010 Payroll Withholding: Determine the amount of tax withheld using a direct percentage computation or the withholding tables. The withholding rate is 4.35 percent of compensation after deducting the personal and dependency exemption allowance. Payroll Mate payroll software uses the direct percentage computation.

Minnesota (MN) 2010 Payroll Withholding: Employers and withholding agents can either use the Minnesota Withholding Computer Formula or the Minnesota withholding tables. Payroll Mate uses the Computer Formula.

Mississippi (MS) 2010 Payroll Withholding: The tax table method or the computer accounting formula can be used to calculate the Mississippi Payroll Withholding. The 2010 Withholding Calculator inside payroll mate uses the computer accounting formula.

Missouri (MO)  2010 Payroll Withholding: Use the taxable wages to determine the amount of withholding. In determining the amount of tax to be withheld, use the table for the correct payroll period — daily, weekly, biweekly, semimonthly and monthly periods. The Percentage Formula Withholding  may be used on electronic data processing equipment for withholding Missouri income tax. Our 2010 Withholding Calculator uses the Percentage Formula to calculate 2010 Payroll Withholding.

Montana (MT) 2010 Payroll Withholding: You can either use Montana Withholding Tax Formula for Computerized Payroll Systems or the withholding tax tables. The 2010 Withholding Calculator built into Payroll Mate uses the Montana Withholding Tax Formula.

Nebraska (NE) 2010 Payroll Withholding: Employers can either use the Percentage Method or the withholding tables. Payroll Mate uses the Percentage Method.

Nevada (NV) 2010 Payroll Withholding: The state of Nevada does not withhold state income tax.

New Hampshire (NH) 2010 Payroll Withholding: The state of New Hampshire does not withhold state income tax.

New Jersey (NJ) 2010 Payroll Withholding: Employers can use the PERCENTAGE METHOD OF WITHHOLDING Applicable to Wages, Salaries, and Commissions Paid on and after January 1, 2010. Employers can also use the withholding tables. Our New Jersey 2010 Withholding Calculator uses the percentage method of withholding.

New Mexico (NM) 2010 Payroll Withholding: Employers can use the percentage method of withholding tax, and detailed “look-up” tables. Payroll Mate uses the percentage method.

New York (NY) 2010 Payroll Withholding: Employer can use the dollar-to-dollar withholding tables or the exact calculation method. Payroll

Mate New York 2010 Withholding Calculator uses the exact calculation method.

North Carolina (NC) 2010 Payroll Withholding: There are three primary methods for computing the amount to withhold from wages. The wage bracket tables are the first method. The formula tables for the Percentage Method and the Annualized Wages Method also acceptable. These methods are suitable for computer processing. In addition, an employer may use any other method or formula to determine the amount of tax required to be withheld if the amount determined is substantially the same as that obtained by using the wage bracket tables. The 2010 Withholding Calculator inside Payroll Mate uses the Annualized Wages Method.

North Dakota (ND) 2010 Payroll Withholding:  There are three different methods accepted by North Dakota. Of the three methods employers might consider using the first method, Percentage of Wages. This method most closely resembles the Internal Revenue Service Percentage Method. The second method, Percent of Federal Withholding, is calculated as a percent of federal withholding. North Dakota does not recommend that you use this method for certain employees because it is possible to create a situation of over-withholding. Lastly, the third method utilizes Withholding Tables. These tables are more useful for those employers who only have a few employees and use a manual payroll operation. Payroll Mate 2010 Withholding Calculator uses the Percentage of Wages method.

Ohio (OH) 2010 Payroll Withholding: Payroll Mate uses the Computer Formula to calculate the Ohio 2010 Payroll Withholding.
Oklahoma (OK) 2010 Payroll Withholding: There are two methods you may use to determine the amount of Oklahoma income tax to be withheld from wage payments subject to Oklahoma income tax withholding – the percentage formula method and the wage bracket tables. Both methods use a series of tables for single and married taxpayers for each type of payroll period frequency (weekly, monthly, etc.). Payroll Mate uses the the percentage formula method.

Oregon (OR)  2010 Payroll Withholding: Employers can use the standard tax tables or the computer formula for automated payroll data systems. Payroll Mate withholding calculator uses the computer formula in it’s built-in 2010 Withholding Calculator.

Pennsylvania (PA) 2010 Payroll Withholding:  Payroll Mate payroll software uses the percentage of total wages method.

Rhode Island (RI) 2010 Payroll Withholding:  Employers can use either the percentage method or the with withholding tables. Payroll Mate uses the percentage method.

South Carolina (SC) 2010 Payroll Withholding:  Employers can use either the formula or the wage bracket tables.

South Dakota (SD) 2010 Payroll Withholding:  The state of South Dakota does not withhold state income tax.
 
Tennessee (TN) 2010 Payroll Withholding :  The state of Tennessee does not withhold state income tax.

Texas (TX) 2010 Payroll Withholding: The state of  Texas does not withhold state income tax.

Utah (UT) 2010 Payroll Withholding: Employers can use the withholding tables or the percentage method. Payroll Mate uses the percentage method.

Vermont (VT) 2010 Payroll Withholding: Employers can use the withholding tables or the percentage method. Payroll Mate’s  2010 Withholding Calculator uses the percentage method.

Virginia (VA)  2010 Payroll Withholding: Employers can use the computer formula or the withholding tables. Our 2010 Withholding Calculator uses the computer formula.

Washington (WA) 2010 Payroll Withholding:  The state of Washington does not withhold state income tax.

West Virginia (WV)  2010 Payroll Withholding:  The amount of tax to be withheld is based on the employee’s withholding exemption certificate and the rates defined by the WEST VIRGINIA EMPLOYER’S WITHHOLDING TAX TABLES booklet. To determine the amount of tax to be withheld, the employer may use the wage bracket tables or the percentage method. Payroll Mate uses the percentage method to calculate the 2010 payroll withholding.

Wisconsin (WI)   2010 Payroll Withholding: Payroll Mate uses METHOD “B”, which is one of two alternate methods approved by the state in addition to the wage bracket tables.

Businesses can save a lot of time and money by using our Payroll Mate payroll software to calculate 2010 payroll withholding and to prepare payroll checks and payroll forms. You can download a free payroll software demo by going to payroll software download page. Please also visit our main page http://www.realtaxtools.com/ to learn learn more about our different payroll and w2 1099 software products.

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Download our W2 Mate 1099 software now and start printing and e-filing 1099 forms for New Jersey and other other states immediately. To learn more about our W2 1099 software, please visit the 1099 software page or visit http://www.realtaxtools.com/ .

Form 1099 information returns must be filed with the New Jersey Division of Taxation by all payers of interest and dividends (including banks, savings and loan associations, building and loan associations, and savings banks); lessees or mortgagors of real or personal property; fiduciaries; employers; and all other payers of interest, rents, salaries, wages, premiums, annuities, compensation, remuneration, or other gains, profits or income, including those who are required to file Federal Form 1099 or any of the Form 1099 designations, when the amount paid or credited is $1,000 or more in a calendar year or if any New Jersey income tax was withheld from the payment.

Payers must file Form 1099 information returns with a letter of transmittal on or before February 15 following the close of each calendar year. However, the Division will consider these forms timely filed if they are submitted no later than the Federal filing deadline of March 1, 2010.

The Division of Taxation participates in a joint program with the IRS that permits payers filing 1099 forms via electronic filing who register in the combined Federal/State Reporting Program to file with the Federal government only. The IRS will then provide New Jersey with a copy of this information. There are no special notices or requirements in New Jersey for filers to participate in this program.

Using W2 Mate software users can print the following 1099 form copies:
1099 Misc Copy 1: For New Jersey State Tax Department.
1099 Misc Copy 2: To be filed with recipient’s state income tax return, when required.
1099 Misc Copy B: For Recipient.
1099 Misc Copy C: For Payer.
1099 INT Copy B: For Recipient.
1099 INT Copy C: For Payer.
1099 DIV Copy B: For Recipient.
1099 DIV Copy C: For Payer.
1099-R Copy B: To be filed with recipient’s federal tax income tax return, when required.
1099-R Copy C: For Recipient’s Records.
1099-R Copy D: For Payer.
1099-R Copy 1: For State, City, or Local Tax Department.
1099-R Copy 2: To be filed with recipient’s state income tax return, when required.

W2 Mate also Prints ON the following official IRS laser forms:
Laser Copy A of form 1099-MISC : For Internal Revenue Service Center.
Laser Copy A of form 1099-INT : For Internal Revenue Service Center.
Laser Copy A of form 1099-DIV : For Internal Revenue Service Center.
Laser Copy A of form 1099-R : For Internal Revenue Service Center.
Laser 1096 form : Annual Summary and Transmittal of U.S. Information Returns.
Laser Copy A of form W2 : For Social Security Administration.
Laser W-3 form : Transmittal of Wage and Tax Statements.

W2 Mate also supports 1099 Electronic Filing (1099 E-File) through IRS FIRE. To test W2 Mate and see how easy it’s to print and e-file w2 1099 forms, please download a free demo from:

http://www.realtaxtools.com/download.html

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Looking for an easy way to reduce costs, streamline the processes to pay your employees, and enhance employee job satisfaction ? Payroll Mate Direct Deposit option is an easy and affordable solution for you to pay your employees and save precious time and money.

What is direct deposit?
Direct Deposit, also known as Electronic Funds Transfer (EFT), is the transfer of funds from the employer’s bank account to the employee’s checking or savings accounts at a participating bank.

What is an ACH file?
ACH (Automated Clearing House) is a special type of computer files that includes instructions for the exchange and settlement of electronic payments passed between financial institutions. In the case of Payroll Direct Deposit, the file includes instructions for the transfer of money from the employer’s bank account to the employees’ bank accounts. ACH is also referred to as NACH or NACHA.

What is a routing number?
A routing transit number is a nine digit bank code, which appears on the bottom of checks identifying the financial institution on which it was drawn. This code is also used by financial institutions to process direct deposits and other automated transfers.

In a nutshell, how does the direct deposit feature work inside Payroll Mate?
Payroll Mate payroll software creates an ACH file (special type of computer file), which the employer sends to the bank. The bank would then use the information inside the ACH file to transfer funds from the company’s bank account to the employees’ bank account.

I own a copy of Payroll Mate software. How do I use Payroll Direct Deposit?

(1) Talk to your bank and make sure they accept payroll direct deposit through ACH files.

(2) Purchase and enable Payroll Mate Option #2 (Direct Deposit).

(3) Inside Payroll Mate: for each employee that you wish to include in the Direct Deposit process, you have to fill the fields in the “Direct Deposit” page of the “New Employee”/”Modify Employee” wizards. This page includes basic information such as Account Type ( “Checking” or “Saving”) , Bank Routing Number and employees Account Number.

(4) Create payroll checks for the employees you want to pay (just like you would usually do using Payroll Mate).

(5) Select the direct deposit tool inside Payroll Mate (from the top menu click on Tools and then click on “Generate Direct Deposit file”). Fill in all the information in the dialog that comes up. Please note that you must contact the bank that is going to process the Direct Deposit file before you go ahead and fill the fields in “Company Banking Information” group. The bank should give you enough information to fill in these fields. The “Company Banking Information” includes the folowing:

Originating Bank Routing Number : This could be the transit routing number of your company’s bank. Payroll Mate accepts only valid routing numbers.

Origin Name : This field could be filled with the company’s name.

Immediate Origin : This field’s value is used to identify your company. Your bank might for example choose to use your IRS Federal Identification Number or even create a unique number for you.

Company Identification : Payroll Mate uses this field’s value to fill in “Company Identification” field in the Direct Deposit file which appears on Field 5 in the “Batch Header Record” and Field 7 in the “Batch Control Record”. Whether this field’s value is the same as that of “Immediate Origin”, or it is set to any different value, is a matter decided by the bank processing the Direct Deposit file.

Company Entry Description : This field’s value is used to describe the purpose of the bank transaction; this description might be printed on the employee’s bank statement. Payroll Mate fills this field with the default value of “PAYROLL” and gives you the option to change it as necessary after consulting your bank.

Destination Bank Routing Number :This value should be provided by your bank. Payroll Mate accepts only valid routing numbers.

Destination Name : This could be the name of your bank.

(6) Click “OK” inside the “Direct Deposit” dialog. If you entered all the required fields properly then Payroll Mate will create the output ACH file.

(7) Send the ACH file generated from Payroll Mate to the bank and ask them to process your payroll direct deposit.

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