Real Business Solutions

2009 Form W3 is used to transmit paper 2009 w2 forms to the Social Security Administration. You can use W2 Mate, our W2/ W3 forms software, to create, print, email and e-file W2 forms, 2009 W3 forms, 1099 forms and 2009 1096 forms. Download a free demo of W2 Mate from our software download page.

2009 W3 Form- How to Print

1. Install W2 Mate 2009 W3 software.

2. Enter company information including W3 information.

3. Enter employees’ information.

4. Verify data entered is correct (names, addresses and totals).

5. Click the W3 form icon in W2 Mate located on the left side of the screen.

6. Again verify the information is correct. Box c contains the total number of 2009 W2 forms being sent with this 2009 w3 form. Boxes 1 through 19 contain the total amount from all the W2 forms being sent with this form W3. The main boxes on the W-3 form include:

- Wages, tips, other compensation
- Federal income tax withheld
- Social security wages
- Social security tax withheld
- Medicare wages and tips
- Medicare tax withheld
- Social security tips
- Allocated tips
- Advance EIC payments
- Dependent care benefits
- Nonqualified plans
- Deferred compensation
- For third-party sick pay use only
- Income tax withheld by payer of third-party sick pay
- State wages, tips, etc.
- State income tax
- Local wages, tips, etc.
- Local income tax

7. When printing W3 forms you have to options:

Printing data to preformatted red ink laser forms. To print to preprinted forms insert a form into your printer, click the print button from the W3 form page. Choose the option that states print data only on a preprinted red ink laser form. Click ok to print.

Printing SSA accepted laser substitute forms. This is an optional feature you can add to W2 Mate. It will allow you to print W2 copy A and w3 forms to blank paper (laser printer required). To print a laser substitute 2009 W3 form click the W3 form icon in W2 Mate. From this screen click print and choose the option that states print a complete laser substitute W3 form. Click ok to print.

Print/ E-file W3 Forms today.. Download a free w2 software demo or go directly to our tax forms and software buy page .

Massachusetts 1099 and 1096 filing on paper and e-filing through electronic data transfer is fully supported inside our 1099 print and e-file software. W2 Mate, our W2 1099 software, allows MA filers to print 1099-MISC, 1099-INT, 1099-DIV and 1096 for filing with the MASS DOR. For Massachusetts businesses filers interested to learn more about W2 Mate, they can either visit our main page at www.realtaxtools.com  or download a free 1099 software demo.

Any individuals or institutions who issue 1099 forms (1099-MISC , 1099-INT or 1099-DIV) are required to file with the Massachusetts DOR an annual report of interest, dividends and other income taxable under G.L. c. 62. The income must be reported on the same basis as is required by the IRS.

For tax year 2009 and subsequent tax years (2010 , 2011, 2012..), if you are reporting 50 or more forms then you need to use electronic filing or “machine-readable form”. The format of 1099 e-file is similar to the one followed by the federal government as defined by the 1099 e-file specifications in IRS Publication 1220 (there are modifications to be made for municipal bond interest ). MASS 1099 e-file submissions should be uploaded using the Massachusetts Webfile for Business application (accessible from MASS.GOV) .

If you are filing less than 50 forms then you can use paper filing (1099 MISC Copy 1 ,1099 INT  Copy 1, 1099-DIV Copy 1 and form 1096) . Mail all paper 1099 reports to:

Massachusetts Department of Revenue
Form 1099 Reporting
P.O. Box 7045
Boston, MA 02204

Our 1099 MISC software allows users to print 1099 forms on paper or to generate 1099 electronic filing submissions that comply with IRS  “Specifications for Filing Forms 1098, 1099, 3921, 3922, 5498, 8935, and W-2G, Electronically” . Our 1099 tax software can also  import data directly from QuickBooks, which helps QB users filing MASS 1099 forms to either print 1099s or e-file 1099 forms with Massachusetts DOR.

Persons filing 1099 reports must submit such forms on or before the last day of February following the close of the calendar year (for example end of Feb 2010 if filing MASS 2009 1099 forms ). Please note that although Massachusetts does participate in the Federal – State Combined Filing Program, you are still required to submit a Forms 1099 file directly to MASS DOR.

Start filing MASS 1099 and 1096 forms today.. Download W2 Mate..

Our W2 Mate W2 1099 e-File software allows Connecticut payers filing 1099 MISC and 1099-R electronically to generate the electronic submission file that needs to be sent to the Connecticut  Department of Revenue though upload at the Taxpayer Service Center (TSC) website. To read more about our 1099 software, please go to www.realtaxtools.com or download a free 1099 software demo from here .

Connecticut 2009 / 2010 1099 Deadlines

For Connecticut payers filing annual informational returns (1099 MISC and 1099-R) electronically, the 1099 deadline is March 31, 2010.
For Connecticut payers not filing annual informational returns (1099 MISC and 1099-R) electronically, the 1099 due date is February 28, 2010.

Connecticut 1099 Electronic Filing Requirements

Taxpayers who file 25 or more Forms 1099-R or 1099-MISC per form type are required to file electronically through the Department of Revenue Services (DRS) electronic Taxpayer Service Center (TSC). Penalties apply to returns not filed electronically if 1099 electronic filing is required.

Connecticut 1099 Filing Penalties

The penalty for late filing is $50. A penalty of $5 per form (up to a total of $2,000 per calendar year) is imposed on payers who fail to file federal Forms 1099 or W-2G with DRS. This penalty is also imposed on payers required to file 1099′s electronically if they file using any other media without first obtaining a waiver.

Paper forms that accompany Connecticut 1099 Electronic Filing

Do not submit paper copies of any electronically filed forms. If there are any attachments that cannot be electronically filed, keep this information with your records to be provided to DRS upon request.

Filing Form CT-1096

Connecticut Taxpayer Service Center will automatically populate Form CT-1096 for the payer once Forms 1099 have been successfully uploaded. The user must verify all the 1099 / CT-1096 figures and complete the quarterly breakouts.

Start Connecticut 1099 MISC and 1099-R electronic filing…Download W2 Mate .

2009 Form 1096 are used to mail 2009 1099 paper forms to the Internal Revenue Service. This Annual Summary and Transmittal is submitted with your 1099 Copy A forms (MISC, INT, DIV and R). Our 2009 1096 software allows the user to print data to preprinted red ink 1096 laser forms. Learn more about our 1096 software by downloading a free 1099 software trial or visiting our 1099 software page.

W2 Mate, our form 1096 software, supports 1099 Misc, DIV, INT and R forms (additional fees may apply). One 1096 2009 form must accompany each type of 1099 form reported for tax year 2009 in 2010 . If you are filing both 2009 1099 INT and 2009 1099-Misc you will need form 1096 for each group of forms. Information included on 1096 form is filer’s name and address, contact information, EIN or SSN, total number of forms reported for 2009, federal income tax withheld and total amount reported on the 1096 form (this box is not used in the case 1099 Misc or 1099 G). Payers may find valuable information at IRS.GOV .

Depending on where your business is located the IRS provides two mailing address for 2009 1096.

Alabama, Alabama, Arizona, Arkansas, Connecticut, Delaware, Florida, Georgia, Kentucky, Louisiana, Maine, Massachusetts, Mississippi, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, Texas, Vermont, Virginia and West Virginia will use mailing address

Department of the Treasury
Internal Revenue Service Center
Austin, TX 73301

Alaska, California, Colorado, District of Columbia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Maryland, Michigan, Minnesota, Missouri, Montana, Nebraska, Nevada, North Dakota, Oklahoma, Oregon, South Carolina, South Dakota, Tennessee, Utah, Washington, Wisconsin, Wyoming will use mailing address

Department of the Treasury
Internal Revenue Service Center
Kansas City, MO 64999

The 2009 1096 software generates 1099 recipient and payer copies (B, C, state 1 and 2) to blank white paper, blank perforated paper and preprinted laser 1099 forms. All blank paper printing does include the option to print instructions on the back of the form. The IRS requires 1099 and 1096 forms to be scanned. To accommodate these regulations W2 Mate prints the data to preformatted red ink laser 1099 and 1096 forms.
Our 1096 filing software with optional features added has the ability to import 2009 1099 form information, create a pdf 1099 Misc file that can be emailed to recipients and e-file form 1096. We offer a full line of 1099 and 1096 forms and envelopes. You can view a complete list of 1096 software, 1099 MISC software, optional features and supplies on our buy page.

To create, issue and file Form 1096 2009 try our free 1096 software download.

EFW2 or EFW2 format is a type of file used by employers and payroll providers to report w2 forms electronically with the SSA (Social Security Administration) . Each year the SSA updates the W-2 electronic filing instructions through what is called the “Specifications for Filing Forms W-2 Electronically” or EFW2. For example for tax year 2009 (w2′s reported in 2010) the SSA issued 2009 EFW2 specifications (EFW2 Tax Year 2009).

Our W2 Mate W2 1099 software fully supports the EFW2 format. You can read more about W2 Mate and download a free EFW2 w2 software demo by visiting the W2 Mate software page.

Where can I find an EFW2 Software?

Our W2 Mate software is a full EFW2 software that complies with the SSA Specifications for Filing Forms W-2 Electronically. Read More.

How Does a file in EFW2 Format look like?

A file using the EFW2 Format has the following structure or layout:

RA Record – Submitter Record (Required)
RE Record – Employer Record (Required)
RW Record – Employee Wage Record (Required)
RO Record – Employee Wage Record (Optional)
RS Record – State Wage Record (Optional)
RT Record – Total Record (Required)
RU Record – Total Record (Optional)
RV Record – State Total Record (Optional)
RF Record – Final Record (Required)

How can I create an EFW2 file?

You will usually need a computer software to create the EFW2 file for you. It’s not easy to manually create an EFW2 file by hand.

Does a file in the EFW2 Format have a certain file extension?

No it does not and you can name the EFW2 anything you want.

What character sets are used by the EFW2 format?

 ASCII-1 (American Standard Code for Information Interchange-1) for SSA Business Services Online submitters.

Is there a set length for each record in an EFW2-formatted file?

Yes, 512 bytes.

Are there any restrictions concerning the number of records for an EFW2 file?

EFW2 can hold up to one million employee wage records.

Does the EFW2 Format have any rules for money fields?

Money amounts inside a file that complies with the  EFW2 format must contain only numbers, with no punctuation and must include both dollars and cents with the decimal point assumed.

Download our W2 Mate software and generate your EFW2 files now. W2 Mate software free demo.