Real Business Solutions

Our W2 Mate W2 1099 Software creates EFW2 (W2 electronic files) that fully comply with Illinois Department of Revenue Electronic W-2 Specifications . This means that CPAs, accountants, payroll providers and employers can use W2 Mate to electronically submit W-2s with Illinois (e-file Illinois W2′s). To read more about W2 Mate, please visit the W2 Software page or download a free demo from the w2 software download page.

The Illinois Electronic W-2 transmittal program requires payroll providers and employers with 250 or more employees to transmit W-2 returns using the Social Security Administration’s EFW2 format. Payroll providers who file payroll returns and complete W-2s for employers and any employer that has 250 or more employees are required to participate in this new program. W2 Mate fully supports the Social Security Administration’s EFW2 format including Illinois specific requirements.

The due date for submitting 2009 W-2s electronically is March 31, 2010. If you have received an extension of time to file the W-2s electronically with the IRS, you may forward that information along with a letter of explanation to Illinois department of revenue for consideration. IDOR will begin accepting electronic transmissions of W-2 data on February 1, 2010. Illinois no longer accepts W-2 information submitted on magnetic media. CD-ROMs, DVD-ROMs, tapes, and diskettes are not acceptable forms of transmission and will not be processed.

Illinois EFW2 Format – Form W-2

EFW2 Code RA – Submitter Record : Required
EFW2 Code RE – Employer Record : Required
EFW2 Code RW – Employee Wage Record : Required
EFW2 Code RO – Employee Wage Record : Optional
EFW2 Code RS – State Record : Required
EFW2 Code RT – Total Record : Required
EFW2 Code RU – Total Record : Optional
EFW2 Code RV – State Total Record : Required
EFW2 Code RF – Final Record : Required

Steps to e-File W-2s with Illinois Department of Revenue:

1. Obtain your Illinois ETIN (Logon ID) and test and production passwords using the Transmitter Registration. Allow 1 business day for your ETIN to become active.
2. Download the HttpsPost Utility program and save it to your computer.
3. Download and Install W2 Mate 2009 W2 / 1099 software.
4. Enter or import employees and w2 information into W2 Mate software.
5. Inside W2 Mate create W2 e-File. Click on “E-Filing > W2 Forms” from the top menu. In the dialog that comes up MAKE sure to check the boxes “Include State E-Filling information” AND “Include State Total Record (RV Record)” .
6. Upload your file generated from W2 Mate W2 1099 software using the Illinois HttpsPost Utility program.
7. Log into our Acknowledgement Retrieval application 30 minutes after you submit your W-2 file to see whether the file was accepted or rejected.
8. W-2 files must be accepted no later than March 31, 2010.

Payroll providers and employers : To electronically submit your W-2s with Illinois use our W2 Mate software and see how easy and user-friendly it’s. Download free w2 software demo .

Share and Enjoy

2009 W3 forms are due March 1, 2010. Mail these laser forms to the Social Security Administration with your W2 copy A forms. Our W3 software allows the user to print data to preprinted red ink W3 laser forms. Customers with a laser printer may choose to print SSA approved laser substitute W2 copy A and W3 forms to blank paper. Download a free trial of W2 Mate.

W2 Mate our W2 form printing software is a convenient way to print your W2/ W3 forms. The basic software will create and print W2 copies B, C, D, state 1 and 2 to blank white paper, blank perforated paper or preprinted laser forms. The W2 program will print the data to preprinted red ink W2 A and W-3 forms. W2 Mate has many optional features available to our customers to assist them in creating and filing W2 / W3 forms. One of our most popular optional features is laser substitute printing. This option allows the user to print SSA approved laser substitute W2 A and W3 forms to blank paper. The option requires a laser printer but makes filing W3 forms very simple. Some of the other useful optional features are importing, e-filing and the ability to generate a pdf file which can be emailed to employees. The W3 software can be used alone or with any and/ or all optional features.

For users filing with SSA by mail we offer W2 A and W3 laser forms. W2 laser forms are sold individually or in sets. Customers can find a complete stock of software, laser forms, perforated paper and envelopes on our buy page.

Evaluate our W3 software download a free demo…….Then purchase to create, print and file W2 and form W-3.

Share and Enjoy

Beginning this month Virginia has an exciting new program for submitting W-2 and 1099 R information. Instead of submitting CDs or diskettes, employers can upload Forms W-2 and 1099R information using the Virginia Web Upload program. Businesses must first register to use the Web Upload program.

W-2 and 1099-R information must continue to meet the IRS Publication 1220 and the Social Security Administration Specifications (EFW2) for submitting W-2 and 1099R data electronically. Our W2 Mate W2 1099 software complies with IRS Publication 1220 (Specifications for Filing Forms 1099-MISC, 1099-INT, 1099-DIV, 1099-R) Electronically and complies with SSA Specifications for Filing Forms W-2 Electronically (EFW2). A 1099 software free demo can be downloaded by visiting the W2 Mate page. For additional information on filing W-2 and 1099R information using Virginia Web Upload, users can go to www.webupload.tax.virginia.gov .

For users interested  in using our W2 Mate software to create EFW2 files or IRS 1099 E-file submissions, detailed information about our 1099 e-file solution and its capabilities  is available from the 1099 software page.

Share and Enjoy

When electronically filing 1096 forms the actual 1096 is not included in the submission. Form 1096 is used to submit paper forms to the IRS. The submission consists of 1099 information. Our 1099 software gives detailed instructions on how to register with the IRS (if applicable) and how to e-file 1096 form. Users need to obtain a TCC from the IRS before electronically filing. Download our 1099 software free demo for the detailed instructions on how to obtain a TCC and how to electronically file 1096 forms.

W2 Mate creates, prints, and e-files 1099 MISC, 1099 INT, 1099 DIV, 1099 R forms (additional fees may apply). New for 2009 this 1099 software is capable of creating secure PDF 1099′s that can be emailed to recipients. We offer many useful features that can be added to W2 Mate , order only the options you need to keep your cost reasonably. For a complete list of options see our buy page. Our 1099 filing software generates the IRS formatted file that the user uploads to www.fire.irs.gov . This 1099 program supports the combined federal/ state filing program. This eliminates the need to e-file a separate state form. The IRS forwards the 1096 efile submission to participating states. There are a limited number of states currently participating in this program. The following states participate in this program: Alabama, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, District of Columbia, Georgia, Hawaii, Idaho, Indiana, Iowa, Kansas, Louisiana, Maine, Maryland, Massachusetts, Minnesota, Mississippi, Missouri, Montana, Nebraska, New Jersey, New Mexico, North Carolina, North Dakota, Ohio, South Carolina, Utah, Virginia and Wisconsin.

For hassle free 1096 electronic filing try a free demo of W2 Mate by going to our 1099 Software Free Download Page .

Share and Enjoy

Form 1096 filing deadline is soon approaching. Form 1096 (Annual Summary and Transmittal) is submitted with 1099 copy A paper forms being mailed to the IRS. Our 1099 forms software allows you to print 1099 data to red ink laser 1096 forms. More information about W2 Mate can be found online .Tax year 2009 Form 1096 due date is March 1, 2010.

W2 Mate W2/1099 software supports unlimited 1099 MISC, 1099 INT, 1099 DIV and 1099 R forms. Our software creates, prints and files 1099 forms. W2 Mate prints recipient and payer copies to blank paper eliminating the need for 1099 copy B, C, D, 1 or 2 preprinted forms. The 1099 program prints 1099 copy A and 1096 data to the preprinted red ink laser forms required by the IRS.

The 1096 filing date is extended to March 31, 2010 if you choose or are required to electronically file form 1096. Technically you are not sending a 1096 form however you are transmitting 1099 copy A form data. W2 Mate generates the submission file which you can easily upload to the IRS. For those of you who are mailing 1096 forms and are using 1099 software to print those forms we offer preprinted red ink laser 1099 forms and supplies.

Don’t miss the 1096 filing deadline download a free trial of W2 Mate ….. Or purchase to receive instantly.

Share and Enjoy