Employers required to generate, to print and to mail form 940 can use our payroll software to accomplish this task. Where to mail form 940 depends on your location and whether you are including a payment. If you have not tried Payroll Mate yet, you can download a free demo of our 940 form software.

Use Form 940 to report your annual Federal Unemployment Tax Act (FUTA) tax. The FUTA tax applies to the first $7,000 you pay to each employee during a calendar year minus any payments exempt from FUTA tax. The due date for filing 2009 Form 940 is February 1, 2010. If you deposited all your FUTA tax when it was due, the due date for 940 Form is extended to February 10, 2010. Payroll Mate our small business payroll software supports 940 forms. The program will automatically generate and print the 940 futa tax form including totals using the payroll information you have entered throughout the year.

Mail Form 940 to the following address:
If you are in… Connecticut, Delaware, District of Columbia, Georgia, Illinois, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Tennessee, Vermont, Virginia, West Virginia, Wisconsin and are not submitting a payment mail the form to Department of the Treasury, Internal Revenue Service Cincinnati, OH 45999-0046 if you are in the above states and are submitting a payment mail the form to Internal Revenue Service, P.O. Box 804521 Cincinnati, OH 45280-4521

If you are doing payroll in California , Alabama, Alaska, Arizona, Arkansas, Colorado, Florida , Hawaii, Idaho, Iowa, Kansas, Louisiana, Minnesota, Mississippi, Missouri, Montana, Nebraska ,Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Utah, Washington, Wyoming and are not submitting a payment mail the form to Department of the Treasury, Internal Revenue Service Ogden, UT 84201-0046 if you are in the above states and are submitting a payment mail the form to Internal Revenue Service, P.O. Box 105078 Atlanta, GA
30348-5078

If you are in… Puerto Rico or U.S. Virgin Islands and are not submitting a payment mail the form to Internal Revenue Service, P.O. Box 409101 Ogden, UT 84409 if you are in the above states and are submitting a payment mail the form to Internal Revenue Service, P.O. Box 105174 Atlanta, GA 30348-5174

If the location of your legal residence, principal place of business, office, or agency is not listed . . . and are not submitting a payment mail the form to Internal Revenue Service, P.O. Box 409101 Ogden, UT 84409 if you are in the above states and are submitting a payment mail the form to Internal Revenue Service, P.O. Box 105174 Atlanta, GA 30348-5174

You can find more information about Payroll Mate by going to http://www.realtaxtools.com/ or by downloading a free demo of our payroll/ 940 form software.

How to do payroll yourself? There is no need to outsource 2010 payroll responsibilities. Effortlessly create payroll yourself by using Payroll Mate. Our payroll software figures payroll income taxes, generates payroll reports and creates pay checks. Enter your company information and begin doing payroll yourself. Download a free payroll software demo see how simple doing payroll yourself can be.  Visit www.realtaxtools.com to get started today .

With the help of our step by step set-up wizards enter information into Payroll Mate. Company information includes name, address and phone number. Federal and state tax information located in the company information consists of EIN, state unemployment rate, and state disability rate if applicable. When inputting company information to do payroll yourself you are able to select types of incomes, deductions and taxes related to your company and employees.

Our small business payroll software includes an employee set-up wizard to help guide you through the process of entering employee data. In these screens enter basic information such as employee name, address and social security number. Move through the set-up to select filing status, exemptions and pay frequency. The next few screens allow the user to choose types of income, taxes and deductions which apply to each particular employee. Of course at any time any and all of this information can be edited, updated and/ or deleted.

Once company and employee payroll data has been enter you are ready to do payroll yourself. With a few simple clicks create a  payroll check and a pay stub for each of your employees. Click on the pay button in our payroll software a check details screen will appear. In this screen you will see all taxes and deductions have been calculated, you will see the net and gross pay for this check.

We have customers who use our payroll software to do payroll in Alabama (AL) , Alaska (AK) , Arizona (AZ) , Arkansas (AR) , California (CA) , Colorado (CO) , Connecticut (CT) , District of Columbia (DC) , Florida (FL) , Georgia (GA) , Hawaii (HI) , Idaho (ID) , Illinois (IL) , Indiana (IN) , Iowa (IA) , Kansas (KS) , Kentucky (KY) , Louisiana (LA) , Maine (ME) , Maryland (MD) , Massachusetts (MA) , Michigan (MI) , Minnesota (MN) , Mississippi (MS) , Missouri (MO) , Montana (MT) , Nebraska (NE) , Nevada (NV) , New Jersey (NJ) , New Mexico (NM) , New York (NY) , North Carolina (NC) , Ohio (OH) , Oklahoma (OK) , Oregon (OR) , Pennsylvania (PA) , South Carolina (SC) , South Dakota (SD) , Tennessee (TN) , Texas (TX) , Utah (UT) , Virginia (VA) , Washington (WA) , West Virginia (WV) and Wisconsin (WI)

Examples of types of incomes supported by our payroll software include regular, overtime, bonus, commission, vacation and per mile.  Examples of types of deductions include 401K, 403b , dental insurance, medical insurance , dependent care and child support .

Try this cost effective simple to use payroll program and do payroll for yourself. Actually enter a company, employee and create a check in our free payroll software demo.

2010 California Payroll Taxes can be calculated using our Payroll Mate payroll software. You can test drive the software for free by visiting the 2010 payroll software page.

For tax year 2010 the following California Payroll Taxes are in effect:

2010 PIT Withholding – California provides two methods for determining the amount to be withheld from wages and salaries for state personal income tax: Method A – Wage Bracket Table Method and Method B – Exact Calculation Method.  The Exact Calculation Method may be used to calculate payroll withholding amounts either manually or by computer. This method will give an exact amount of tax to withhold. To use this method, you must enter the payroll period, filing status, number of withholding allowances, standard deduction, and exemption allowance credit amounts.

California Withholding Tables – 2010

The HIRE Act would provide businesses with an exemption from Social Security payroll taxes they owe for every worker hired in 2010 who has been unemployed for at least 60 days. The maximum value of this incentive is $6,621, which equals to 6.2 percent of wages paid in 2010 up to the FICA wage cap of $106,800. The longer that a business has a new qualified worker on its payroll, the greater the tax benefit. This would create an incentive for businesses to hire people now.

In addition, to promote long-term employment, there would be an additional $1,000 income tax credit for every new employee retained for 52 weeks.

Our payroll software is very flexible and allows the employee and employer to be setup as exempt from any type of tax including the Social Security payroll tax. Please visit the payroll mate page to learn more and to download a free payroll software demo.

Effective March 1, 2010, all employers who are required to remit Federal payroll withholding according to the Federal semi-weekly deposit schedule are now required to remit Oklahoma state income tax withholding according to the same Federal schedule. Taxpayers who are required to remit semi-weekly withholding should electronically remit and report Oklahoma withholding taxes through QuickTax, the Oklahoma Tax Commission’s free Internet-based reporting system available at  www.tax.ok.gov .

Every employer required to deduct and withhold Oklahoma payroll income tax from an employee’s wages must file a report each calendar quarter on or before the 20th day of the month following the close of the quarter, except where the amount withheld is more than $500.00 per quarter. Where the tax withheld is in excess of $500.00 per quarter, but less than $5,000.00, a report must be filed on a monthly basis on or before the 20th of the following month. Where the tax withheld is $5,000.00 or more per month in the previous fiscal year every employer shall file returns electronically.

Our payroll software automatically calculates Oklahoma withholding and helps you manage Oklahoma payroll yourself. For a free payroll software download, please visit our download page or visit the small business payroll software page.

2010 payroll can be easily prepared using our 2010 payroll software. Payroll Mate is a cost effective solution for processing payroll 2010 checks and tax forms. Payroll Mate has many benefits including up to date 2010 state and federal tax tables, automated calculations, customizable deductions, incomes and tax categories. See the many benefits of our 2010 payroll solution by downloading a free demo from the 2010 payroll software download page.

Payroll Mate is stand alone in-house payroll 2010 preparation software. Feel a sense of security knowing your password protected information cannot be viewed online. Be confident the 2010 payroll tax calculations made by Payroll Mate are accurate. We have the most up to date tax tables at all times. Tax tables as with all updates are sent electronically over the internet. 2010 payroll software prompts the user to check for updates so you never miss an opportunity to update your program.

2010 Small Business payroll software greatly reduces the time to prepare 2010 payroll for business owners. The program automatically computes 2010 taxes, prints payroll reports for 2010,  federal forms and checks. These reports allow users to get an overview of their payroll history and pull up records for various dates within the tax year. Examples of these reports are tax liability, journal details, journal summary, and employee earning total, deposit requirements, payroll taxes, payroll details, and pay periods. Payroll Mate also supports federal forms 2010 940, 2010 941, 2010 944 and 2010 W2 forms. Payroll Mate prints payroll checks and paystubs for your employees quickly and easily.

Our Payroll software for 2010 is low cost flexible software which can be adapted to fit your needs. Payroll Mate allows for the creation of custom made deduction, income and tax categories. User defined incomes, deductions and tax categories will also allow the business owner to create situations that may be unique to their specific company making it very flexible and powerful. Cooperative, courteous and accommodating support staff can enhance the users experience with the 2010 payroll software.

Find complete 2010 payroll tax software that fits the needs of most users regardless of their payroll requirements. Download Payroll Mate from our payroll software 2010 download page.

W2 Mate, 1099 electronic filing software , allows business filers and accountants to meet IRS 1099 E-File requirements by providing a powerful solution for electronic reporting of 1099-MISC, 1099-INT, 1099-DIV and 1099-R .

Real Business Solutions , the maker of W2 Mate W-2/1099 filing system, reminds businesses and tax professionals of the 1099 electronic filing due date, which is March 31, 2010. W2 Mate, 1099 electronic filing software, is packed with features that make it easier than ever to create, print, import, process and e-file 1099 forms.

“1099 Electronic Filing is a chore, but it doesn’t have to be. This is why we built W2 Mate. A powerful, yet very affordable,1099 software that takes the complexity out of year-end-reporting by providing the right tools to E-file W2 forms with the SSA and E-File 1099 forms with the IRS” says W2 Mate’s product manager.

W2 Mate W2 1099 software offers support for paperless (electronic) and paper (print) of wage and information returns 1099-MISC, 1099-INT, 1099-DIV, 1099-R and W-2.

W2 Mate meets the 1099 electronic filing requirements of the Internal Revenue Services and a number of state departments of revenue by proving the ability to generate files in the IRS 1099 electronic filing format. The W2 1099 software also fully supports the EFW2 format for e-filing  W2’s with the Social Security Administration and states that accept EFW2 submissions. For interested filers, a free 1099 software demo can be downloaded by visiting the product’s page. 

Some of the features of this comprehensive, industrial-strength IRS 1099 electronic filing software include:

- Complies with IRS Publication 1220 (Specifications for Filing Forms 1099-MISC, 1099-INT, 1099-DIV, 1099-R) Electronically
- Complies with SSA Specifications for Filing Forms W-2 Electronically (EFW2).
- Handles an unlimited number of payers and recipients for preparation of forms 1099-MISC, 1099-INT, 1099-DIV, 1099-R and W-2.
- Eliminates the need for buying Forms W2 Copy A and W3 by printing government-approved laser substitutes for these forms on plain white paper
- Eliminates need to print and mail recipient copies of 1099-MISC form or employee copies of W2 form. This software generates electronic employee copies of W2 Form and electronic recipient statements of 1099 MISC form in – Adobe PDF format with password protection for security purposes.
- Imports data for W2 and 1099 forms from CSV files
- Imports data directly from QuickBooks, which removes the “800 Form” / “$10 Million payroll” maximum
- This 1099-MISC software exports W2 and 1099 data (employer, employee, payer and 1099 recipient information) to Excel format
- Prints 1099 forms on blank paper and preprinted red-ink laser forms.
- Automatically generates 1096 and W3 transmittals.

Meet the 2009 / 2010 1099 electronic filing deadline. Download W2 Mate and e-File 1099s in minutes. Click here to download.

Use a 2010 payroll calculator to simplify payroll. Avoid manual calculation errors by using Payroll Mate 2010 payroll software. This payroll calculator automatically computes payroll taxes and deductions. See if this accommodating payroll calculator software will meet the needs of your company by downloading a free demo from our 2010 payroll calculator download page.

Avoid costly manual errors. Use an automated payroll calculator. Payroll Mate is accurate, efficient and consistent payroll software. The software calculates federal income tax withholding, Social Security tax, Medicare, state income tax withholding and local payroll taxes. The flexibility of this payroll calculator makes it an asset to all users. Payroll Mate 2010 allows the user to easily enter their own types of incomes, deductions and taxes or use the categories we have built in.

Types of payroll incomes built into 2010 payroll calculator include hourly pay, salary, commission, tips, overtime and more. When establishing a new payroll income it can be based on a number of different variables. Base new incomes on a fixed or variable amount, per year, per hour, per piece, per mile and/ or percentage of sales. Employers can create incomes that are tax exempt if this applies to their situation. Users also have the choice to select various deductions that will apply to various incomes.

As with types of incomes, Payroll Mate supports a number of built in deductions such as 401K and health insurance. We also allow user defined payroll deductions that may include union dues, loans and child support. Deductions can be calculated numerous ways and added as tax exempt if applicable. Deductions can be directed to W2 box 10, 12 or 14. You can add an unlimited number of deductions, the flexibility of this 2010 payroll calculator does not exclude any type of deduction.

Federal income tax withholding, state income tax withholding, Medicare, Social Security, federal unemployment, state unemployment, state disability insurance are built in automatically calculating tax categories in 2010 payroll calculator. Users can add an unlimited number of custom tax categories for example county taxes, school taxes and/ or municipality taxes. To add a new tax category simply fill in the tax details screen and apply the appropriate taxes to each employee.

Payroll Mate is extremely versatile software fitting the needs of all users. Payroll calculator 2010 automatically computes built in and user defined incomes, taxes and deductions.

Save time and money by using 2010 payroll calculator. Try it for yourself by downloading a free demo from our payroll software download page.

2009 Form W3 is used to transmit paper 2009 w2 forms to the Social Security Administration. You can use W2 Mate, our W2/ W3 forms software, to create, print, email and e-file W2 forms, 2009 W3 forms, 1099 forms and 2009 1096 forms. Download a free demo of W2 Mate from our software download page.

2009 W3 Form- How to Print

1. Install W2 Mate 2009 W3 software.

2. Enter company information including W3 information.

3. Enter employees’ information.

4. Verify data entered is correct (names, addresses and totals).

5. Click the W3 form icon in W2 Mate located on the left side of the screen.

6. Again verify the information is correct. Box c contains the total number of 2009 W2 forms being sent with this 2009 w3 form. Boxes 1 through 19 contain the total amount from all the W2 forms being sent with this form W3. The main boxes on the W-3 form include:

- Wages, tips, other compensation
- Federal income tax withheld
- Social security wages
- Social security tax withheld
- Medicare wages and tips
- Medicare tax withheld
- Social security tips
- Allocated tips
- Advance EIC payments
- Dependent care benefits
- Nonqualified plans
- Deferred compensation
- For third-party sick pay use only
- Income tax withheld by payer of third-party sick pay
- State wages, tips, etc.
- State income tax
- Local wages, tips, etc.
- Local income tax

7. When printing W3 forms you have to options:

Printing data to preformatted red ink laser forms. To print to preprinted forms insert a form into your printer, click the print button from the W3 form page. Choose the option that states print data only on a preprinted red ink laser form. Click ok to print.

Printing SSA accepted laser substitute forms. This is an optional feature you can add to W2 Mate. It will allow you to print W2 copy A and w3 forms to blank paper (laser printer required). To print a laser substitute 2009 W3 form click the W3 form icon in W2 Mate. From this screen click print and choose the option that states print a complete laser substitute W3 form. Click ok to print.

Print/ E-file W3 Forms today.. Download a free w2 software demo or go directly to our tax forms and software buy page .

Massachusetts 1099 and 1096 filing on paper and e-filing through electronic data transfer is fully supported inside our 1099 print and e-file software. W2 Mate, our W2 1099 software, allows MA filers to print 1099-MISC, 1099-INT, 1099-DIV and 1096 for filing with the MASS DOR. For Massachusetts businesses filers interested to learn more about W2 Mate, they can either visit our main page at www.realtaxtools.com  or download a free 1099 software demo.

Any individuals or institutions who issue 1099 forms (1099-MISC , 1099-INT or 1099-DIV) are required to file with the Massachusetts DOR an annual report of interest, dividends and other income taxable under G.L. c. 62. The income must be reported on the same basis as is required by the IRS.

For tax year 2009 and subsequent tax years (2010 , 2011, 2012..), if you are reporting 50 or more forms then you need to use electronic filing or “machine-readable form”. The format of 1099 e-file is similar to the one followed by the federal government as defined by the 1099 e-file specifications in IRS Publication 1220 (there are modifications to be made for municipal bond interest ). MASS 1099 e-file submissions should be uploaded using the Massachusetts Webfile for Business application (accessible from MASS.GOV) .

If you are filing less than 50 forms then you can use paper filing (1099 MISC Copy 1 ,1099 INT  Copy 1, 1099-DIV Copy 1 and form 1096) . Mail all paper 1099 reports to:

Massachusetts Department of Revenue
Form 1099 Reporting
P.O. Box 7045
Boston, MA 02204

Our 1099 MISC software allows users to print 1099 forms on paper or to generate 1099 electronic filing submissions that comply with IRS  “Specifications for Filing Forms 1098, 1099, 3921, 3922, 5498, 8935, and W-2G, Electronically” . Our 1099 tax software can also  import data directly from QuickBooks, which helps QB users filing MASS 1099 forms to either print 1099s or e-file 1099 forms with Massachusetts DOR.

Persons filing 1099 reports must submit such forms on or before the last day of February following the close of the calendar year (for example end of Feb 2010 if filing MASS 2009 1099 forms ). Please note that although Massachusetts does participate in the Federal – State Combined Filing Program, you are still required to submit a Forms 1099 file directly to MASS DOR.

Start filing MASS 1099 and 1096 forms today.. Download W2 Mate..