2009 1099 Form | 2009 1099 Forms : What’s New for Tax Year 2009 / 2010

2009 1099 forms can be prepared, created, e-mailed, printed and e-filed using our W2 Mate 2009 software (in tax year 2010). You can also import 2009 1099 Form data from QuickBooks and other accounting software products. A free evaluation demo of our 2009 1099 software can be downloaded by going to the 1099 software page or by visiting our main page at http://www.realtaxtools.com/ .

2009 1099 Forms – What’s New

Extension of due date for statements sent to recipients:  The due date for furnishing statements to recipients for Forms 2009 1099-MISC (if amounts are reported in boxes 8 or 14) has been extended to February 15.  Our 1099 misc software can be used to print recipient copies of forms 1099-MISC on regular white paper. 1099 misc forms can also be generated as PDF to be e-mailed or sent electronically.

2009 Form 1099-DIV:  Payments of section 404(k) dividends directly from a corporation to participants in an employee stock ownership plan, or their beneficiaries, must be reported on form 1099-DIV. You can use our W2 Mate software to prepare, e-file and print 1099-DIV forms.

Instructions for 2009 Forms 1099-INT : The credit allowable to holders of the following tax credit bonds is treated as interest and reported in box 1 of Form 1099-INT;  (1) Qualified forestry conservation bonds issued after May 22,2008. (2) Qualified energy conservation bonds. (3) Qualified zone academy bonds. (4) Midwestern tax credit bonds. Our 1099-INT software for tax year 2009 can be used to prepare 1099-INT forms copies for recipient and for the IRS. It can also generate form 1096 to be sent with 1099-INT forms copy A.

Form 1099-MISC 2009: The following reporting changes have been made to Form 1099-MISC ; (1) Military differential pay. Payments made after 2008 to former employees while they are on active duty for more than 30 days in the Armed Forces or other uniformed services are not reported on Form 1099-MISC. Report those payments on  Form W-2 instead.  (2) Death benefits. Death benefits from nonqualified deferred  compensation plans paid to the estate or beneficiary of a  deceased employee are now reported on Form 1099-MISC  instead of Form 1099-R. Death benefit payments from qualified  plans continue to be reported on Form 1099-R. (3) Payments to individuals in medical research studies.  Payments made to individuals in medical research studies are reported in box 3. (4) Box 15a. Payers are not required to report deferrals under  nonqualified deferred compensation plans under section 409A in box 15a.

To learn more about our complete line of 2010 Payroll, 2009 W2 forms, 2009 1099 forms, and 2009 1099 software products please go to www.realtaxtools.com .

Intuit EasyACCT Information Return System (IRS): Print / E-File W2 Forms and 1099 Forms

Our W2 Mate software can be used to import W2 and 1099 forms data from Intuit EasyACCT “Information Return System” (IRS) once it gets exported as Comma Separated Value (CSV)  format.

Information Return System users should be able to easily export W2 and 1099 data into CSV from the screen used to prepare W2 or 1099 forms inside the software. 

Once the W-2 and 1099 data is exported to CSV it can be imported into our W2 Mate W2 1099 software by going to the “Import Data” menu item.

After importing the data, you can use W2 Mate to prepare, print, e-mail and e-file W2 and 1099 forms.

To learn more about W2 Mate software and for a free demo, please visit http://www.realtaxtools.com/ .

How to Export Payroll Checks From Payroll Mate Payroll Software to Quicken

Payroll Mate payroll software allows users to export payroll checks into a QIF file which can later be imported into Quicken or any other accounting software that offers QIF file import functionality. This feature is useful for Quicken users who would like to track payroll checks inside Quicken. This feature is also useful for the discontinued Quickpayroll users, who recently moved to Payroll Mate.

The process of exporting payroll checks from Payroll Mate to Quicken involves three main steps:

1- The first step is to generate the QIF file in Payroll Mate by running the “Export Payroll to Quicken QIF” report.

2- The second step is to create an account in Quicken.

3- The third step is to import the QIF file exported from Payroll Mate into the account created in Quicken.

Step One: Generating a QIF file inside Payroll Mate

(1) Inside Payroll Mate: Open the “Export Payroll to Quicken QIF” report by clicking on the menu item:

Tools > Export Payroll Data to > Quicken QIF. See Figure 1 below:

Create Export To Quicken Report In Payroll Software

 Figure 1 (“Export Payroll to Quicken QIF” report)

 

(2) Inside the “Export Payroll to Quicken QIF” report, click on “Export Options” button. See Figure 2 below:

Export To Quicken-Figure 2

 

Figure 2 (“Export Options” button) 

 (3) Select the desired options inside the “Export Options” dialog.  Start by selecting the range of pay dates for the checks to be included in the export. Then select the list of employees to be included in the export. For “Quicken Category”, just click on the “Default” button to use the default value. When you are done with your selections, click “OK” .  See Figure 3 below:

 

 Quicken-QIF-Figure-3

Figure 3 (Select the desired options inside the “Export Options” dialog)

(4) Click on “Export” button inside the “Export Payroll to Quicken QIF” report. In the dialog that comes up select the path of the QIF resulting file and then hit “Save” . This will cause Payroll Mate to create a QIF with the name and path you selected. It’s always a good idea to select the Desktop as the path for the output file, so you can easily locate later on . See Figure 4 below:

 

Quicken-QIF-Figure-4

 

Figure 4 (Click the Export Button Inside the “Export Payroll to Quicken QIF” report.) 

 

Step Two: Creating a New Account inside Quicken

You only need to do this step the first time you export to Quicken.

(1) Start Quicken.

(2) On the File menu, point to File, and then click New.

(3) You will be prompted with a selection window, select “New Quicken Account” and click OK. This will start the “Quicken Account Setup” wizard. See Figure 5 below:

Quicken-QIF-Figure-5

Figure 5 (select “New Quicken Account”) 

(4) If the wizard starts by asking you “What is the financial institution for this account?”, then select the option: “This account is not held at a financial institution” and click “Next”

(5) When the wizard asks you to “Choose the type of account to add”, choose “Cash” from under the “Cash Flow” category, and click “Next”. See Figure 6 below:

Quicken-QIF-Figure-6

Figure 6 (Choose Cash as the type of account)

 

(6) Next type in a name for the new account when the wizard asks you to “Name this account”.

(7) Click Next, and follow the on-screen instructions. When you are done with the wizard click the “Done” button.

 

Step Three: Importing QIF file into the Quicken Account

(1) Start Quicken.

(2) Choose File menu > Import > QIF file. You will be prompted with the “QIF Import” window.

(3) Start by selecting the path of the QIF file that you have created using Payroll Mate. You can either type in the file path or click on “Browse” button to locate the file.

(4) Next select the account you want to import the checks into, the account that you have created in the previous step of this tutorial should be listed under: “Quicken account to import into”

(5) Finally click on “Next” and you will be done importing your checks from Payroll Mate into Quicken through a QIF file.

Quicken-QIF-Figure-7

Figure 7 (Importing QIF file into the Quicken Account)

QuickBooks 1099 Form : Quickbooks Print 1099 | e-File 1099 QuickBooks

 

QuickBooks users who are trying to prepare, e-file, e-mail or print QuickBooks 1099 form can achieve just that using our W2 Mate software. With the help of the QuickBooks direct import functionality inside our W2 Mate 1099 software, QuickBooks users can easily import 1099 data from QuickBooks  and then use our software to print QuickBooks 1099 or e-File QuickBooks 1099’s. Users can even E-Mail QuickBooks 1099 forms if they use W2 Mate Option #6 to create PDF 1099 forms. A free demo of our 1099 software can be downloaded from the 1099 software download page or by going to www.realtaxtools.com .

 

QuickBooks 1099 Form : Step by step instrucitons on how to print QuickBooks 1099 using our QuickBooks 1099 software

(1) Download and install a free demo of W2 Mate software. You can download the demo from here: http://www.realtaxtools.com/download.html 

(2) Make sure QuickBooks is properly installed and configured on the machine where W2 Mate 1099 software is installed.

(3) Make sure QuickBooks is already open and running.

(4) Make sure The company you want to import the QuickBooks 1099 forms from, is already open inside QuickBooks.

(5) From the top menu inside W2 Mate click on “Import Data” and then select “From QuickBooks”. This will bring up the QuickBooks 1099 import wizard.

(6) Make sure to read the instructions on the first screen carefully and then click Next.

(7) In the second screen click on the “Connect to QuickBooks” button. This will make W2 Mate software connect directly to QuickBooks in order to read 1099 form data. Click on the “Next” button to go to the next step in the QuickBooks 1099 import wizard.

(8) In the next screen where you specify the type of data to import and the tax year. Select “1099-MISC” Data, specify the tax year you want to import data for and click “Next”.

(9) Now W2 Mate will retrieve the QuickBooks 1099 form data from the QuickBooks software and display it in a spread sheet for the user to be able to preview or modify the recipient and 1099 form information. Once you’ve verified the QuickBooks 1099 information click “Next” .

(10) The QuickBooks 1099 form data will now get downloaded to W2 Mate software.

(11) Inside W2 Mate click on the “1099 Forms” shortcut inside the “Shortcuts” toolbar on the left of the screen. In this screen you will be able to review the information for each QuickBooks 1099 form downloaded from the QuickBooks software.

(12) To print QuickBooks 1099 click on the “Print” button. In the dialog that comes up select the 1099 recipients to print the QuickBooks 1099 forms for and select the type of 1099 copy to print. Our QuickBooks 1099 software allows you to print 1099 Misc Copy B- For Recipient, 1099 Misc Copy C- For Payer, 1099 Misc Copy 1-For State Tax Department or 1099 Misc Copy 2- To be filed with recipient’s state income tax return.

(13) We will also need to print QuickBooks 1099 Copy A. This is the copy you need to send to the internal revenue service and you need to print on red-ink paper . You can order these 1099 forms from our website by going to the 1099 forms page. To print the 1099 form you send to the IRS select “Print data only on a preprinted Red-ink Laser form [Copy A for Social Security on red-ink form]” . Please make sure you have pre-printed 1099-MISC in the printer before you hit the OK button. If you would like to e-mail your QuickBooks 1099 forms to your recipients, then you can click on “Create PDF 1099’s” to create PDF files for the 1099 forms you downloaded from QuickBooks. Once you have the PDF files you can send them to your recipients by e-mil or put them online for your recipients to download.

 (14) Once you are done printing QuickBooks 1099 MISC forms, you need to print form 1096 (summary of all 1099-MISC forms you are sending to the IRS). To print form 1096, click on the “1096 Form” icon, this will display the 1096 screen, which should have all the fields already populated. Now make sure you have a pre-printed 1096 in the printer and click the print button.

 

QuickBooks 1099 Form : Step by step instrucitons on how to e-File QuickBooks 1099 using our QuickBooks 1099 e-file software

(1) Follow steps one  through eleven above on how to import 1099 data from QuickBooks and how to verify QuickBooks 1099 forms once they are downloaded into our W2 Mate software.

(2) Now we will start the QuickBooks 1099-Efile process. From the top menu inside W2 Mate click on E-Filing and then select 1099-MISC Forms. This will bring up the “Electronic Filing Transmitter Setup”.

(3)  Fill in the information inside the “Electronic Filing Transmitter Setup” dialog. Of interest are the  “TIN” and “TCC” fields. TIN is the taxpayer identification number such as Employer Identification Number or Social Security Number. TCC stands for “Transmitter Control Code”. If you don’t already have a TCC code you can apply for now by submitting Form 4419 to the IRS. According to the IRS, new users are required to submit Form 4419, Application for Filing Information Returns Electronically, to request authorization to file Information Returns with the IRS. Mail your completed Form 4419 to:

Internal Revenue Service
Enterprise Computing Center – MTB (ECC-MTB)
Information Reporting Program
230 Murall Drive
Kearneysville, WV 25430

Or fax your completed Form 4419 to:

877-477-0572 (toll-free)

304-579-4105 (not toll-free)

Upon approval, a five-character alpha/numeric Transmitter Control Code (TCC) will be assigned and mailed to you. Form 4419 should be submitted to IRS at least 30 days before the due date of the returns for current year processing.

(4) Once W2 Mate create the 1099 electronic file for QuickBooks, you can log into your IRS FIRE account and upload the 1099 e-file to the IRS.

 

Conclusion:

W2 Mate provides all the tools for QuickBooks users to print QuickBooks 1099 form, e-File QuickBooks 1099’s and even e-mail 1099 forms imported from QuickBooks software.

2009 1099 Instructions | 2010 1099 Instructions

 

Our W2 Mate 1099 Software can help businesses stay compliant with 2009 / 2010 1099 instructions by providing the necessary tools to prepare, create, print, e-mail and e-file 2009 1099 forms including 2010 1099-MISC (for 2009 tax year), 2009 1099-INT, 2009 1099-DIV and 2009 1099-R. A free demo of W2 Mate can be downed from the 1099 software page. You can also read more about W2 Mate by going to www.realtaxtools.com .

Below are the 2009 1099 instructions ( 2010 1099 instructions for tax year 2009):

2009 1099-MISC Instructions /  2010 1099-MISC Instructions

File Form 1099-MISC, Miscellaneous Income, for each person to whom you have paid during the year: At least $10 in royalties or broker payments in lieu of dividends or tax-exempt interest; At least $600 in rents, services (including parts and materials), prizes and awards, other income payments, medical and health care payments, crop insurance proceeds, cash payments for fish (or other aquatic life) you purchase from anyone engaged in the trade or business of catching fish, or, generally, the cash paid from a notional principal contract to an individual, partnership, or estate;  Any fishing boat proceeds; or Gross proceeds to an attorney.

Due dates: Furnish Copy B of form 1099-MISC to the recipient by February 1, 2010. The due date is extended to February 16, 2010, if you are reporting payments in boxes 8 or 14. File Copy A of the 2009 / 2010 1099 MISC with the IRS by March 1, 2010. If you file electronically, the due date is March 31, 2010. To file electronically, you must have 1099 e-file software like W2 Mate that generates a file according to the specifications in Pub. 1220, Specifications for Filing Forms 1098, 1099, 3921, 3922, 5498, and W-2G Electronically. IRS does not provide a fill-in form option.

Where to mail  2010 1099-MISC (for 2009 tax year):  If your principal business, office or agency, or legal residence in the case of an individual, is located in (Alabama, Arizona, Arkansas, Connecticut, Delaware, Florida, Georgia, Kentucky, Louisiana, Maine, Massachusetts, Mississippi, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, Texas, Vermont, Virginia, West Virginia ) then send to Department of the Treasury Internal Revenue Service Center Austin, TX 73301 . If your principal business, office or agency, or legal residence in the case of an individual, is located in (Alaska, California, Colorado, District of Columbia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Maryland, Michigan, Minnesota, Missouri, Montana, Nebraska, Nevada, North Dakota, Oklahoma, Oregon, South Carolina, South Dakota, Tennessee, Utah, Washington, Wisconsin, Wyoming ) then send to Department of the Treasury Internal Revenue Service Center Kansas City, MO 64999.

Things to remember:

Do not cut or separate Copies A of the forms that are printed two or three to a sheet.

No photocopies of any forms are acceptable.

Do not staple, tear, or tape any of these forms. It will interfere with the IRS’s ability to scan the documents.

Pinfeed holes on the form are not acceptable.

Do not change the title of any box on any form. Do not use a form to report information that is not properly reportable on that form.

Report information only in the appropriate boxes provided on the forms.

Do not submit any copy other than Copy A to the IRS.

Do not use prior year forms unless you are reporting prior year information; do not use subsequent year forms for the current year. Because forms are scanned, you must use the current year form to report current year information.

Do not use dollar signs ($) (they are preprinted on the forms), ampersands (&), asterisks (*), commas (,), or other special characters in money amount boxes.

Do not use apostrophes (‘), asterisks (*), or other special characters on the payee name line.

2009 1099-INT Instructions /  2010 1099-INT Instructions

File Form 2009 1099-INT, Interest Income, for each person: To whom you paid amounts reportable in boxes 1, 3, and 8 of at least $10 (or at least $600 of interest paid in certain case),  For whom you withheld and paid any foreign tax on interest, or From whom you withheld (and did not refund) any federal income tax under the backup withholding rules regardless of the amount of the payment.

Furnish Copy B of form 1099-INT for tax year 2009 (filed in 2010) to the recipient by February 1, 2010. File Copy A of form 1099 INT with the IRS by March 1, 2010. If you file electronically, the due date is March 31, 2010. To file electronically, you must have a 1099-INT e-File software that generates a file according to the specifications in Pub. 1220, Specifications for Filing Forms 1098, 1099, 3921, 3922, 5498, and W-2G Electronically. IRS does not provide a fill-in form option.

Where to mail  2010 1099-INT (for 2009 tax year):  If your principal business, office or agency, or legal residence in the case of an individual, is located in (Alabama, Arizona, Arkansas, Connecticut, Delaware, Florida, Georgia, Kentucky, Louisiana, Maine, Massachusetts, Mississippi, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, Texas, Vermont, Virginia, West Virginia ) then send to Department of the Treasury Internal Revenue Service Center Austin, TX 73301 . If your principal business, office or agency, or legal residence in the case of an individual, is located in (Alaska, California, Colorado, District of Columbia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Maryland, Michigan, Minnesota, Missouri, Montana, Nebraska, Nevada, North Dakota, Oklahoma, Oregon, South Carolina, South Dakota, Tennessee, Utah, Washington, Wisconsin, Wyoming ) then send to Department of the Treasury Internal Revenue Service Center Kansas City, MO 64999.

2009 1099-DIV Instructions /  2010 1099-DIV Instructions

File Form 1099-DIV, Dividends and Distributions, for each person: To whom you have paid dividends (including capital gain dividends) and other distributions on stock of $10 or more, For whom you have withheld and paid any foreign tax on dividends and other distributions on stock, For whom you have withheld any federal income tax on dividends under the backup withholding rules, or To whom you have paid $600 or more as part of a liquidation.

Furnish Copy B of form 2010 1099-DIV (tax year 2009) to the recipient by February 1, 2010. File Copy A of form 1099 DIV with the IRS by March 1, 2010. If you file electronically, the due date is March 31, 2010. To file electronically, you must have a 1099-DIV e-File software that generates a file according to the specifications in Pub. 1220, Specifications for Filing Forms 1098, 1099, 3921, 3922, 5498, and W-2G Electronically. IRS does not provide a fill-in form option.

Please see “2009 1099-INT Instructions / 2010 1099-INT Instructions” for mailing address .

2009 1099-R Instructions /  2010 1099-R Instructions

File Form 1099-R, Distributions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc., for each person to whom you have made a designated distribution or are treated as having made a distribution of $10 or more from profit-sharing or retirement plans, any IRAs, annuities, pensions, insurance contracts, survivor income benefit plans, permanent and total disability payments under life insurance contracts, charitable gift annuities, etc.  Also, report on Form 1099-R death benefit payments made by employers that are not made as part of a pension, profit-sharing, or retirement plan.  Reportable disability payments made from a retirement plan must be reported on Form 1099-R.

Sebd Copy B of form 2010 1099-R (tax year 2009) to the recipient by February 1, 2010. File Copy A of form 1099 R with the IRS by March 1, 2010. If you file electronically, the due date is March 31, 2010. To file electronically, you must have a 1099-R e-file software that generates a file according to the specifications in Pub. 1220, Specifications for Filing Forms 1098, 1099, 3921, 3922, 5498, and W-2G Electronically. IRS does not provide a fill-in form option.

Please see “2009 1099-INT Instructions / 2010 1099-INT Instructions” for mailing address .

For more information about W2 Mate W2 / 1099 Software please visit the 1099 software details page or go to www.realtaxtools.com .