Vendor and 1099 Center Released – Pay 1099 Contractors and Process Nonemployee Payroll

 

We are proud to announce the release of the Vendor and 1099 Center for Payroll Mate payroll software. The new module helps businesses and tax professionals process contractor 1099 payroll (pay non-employees) and generate the required IRS tax forms.

– Easy to setup and operate. Create your first 1099 vendor in minutes.
– Make and track different types of non-employee payments.
– Pay any type of vendor (such as an attorney, doctor, independent contractor, landlord or director).
– Print signature-ready contractor checks with pay stubs.
– Perfect for small businesses, accountants and non-profits
– Generate comprehensive reports including check register and payment totals reports.
– Manage, edit, filter, preview, export and batch print checks.
– Print 1099 and 1096 tax forms.
– Export to W2 Mate – W2 1099 Software.
– Seamless part of Payroll Mate Payroll Software (manage contractors and employees in one place).

Contractor 1099 Forms and Software

 

Want to see it in action? Download Free Payroll Software Trial

 

Payroll Vacation Accrual | Payroll Vacation Tracking | Sick Pay Accrual

Payroll vacation and sick time calculation and tracking.

Payroll Mate allows for tracking two kinds of leave hours: Vacation and Sick. The process of setting up and viewing leave hours can be broken into the following parts:

Part One: Adding leave income types to the employee setup

Part Two: Configuring the leave hours settings in the employee setup

Part Three: Viewing and editing leave hours values on the check details dialog

Part Four: Printing leave hours on checks

Part Five: Reviewing leave hours for several employees

Payroll Vacation Tracking in Payroll Software

Part One: Adding leave income types to the employee setup

Adding the built-in leave income types to the employee setup allows Payroll Mate to automatically calculate the vacation hours used and sick hours used on the payroll check.

It also makes it easier for you to identify vacation and sick payments you paid to the employee as it will be listed as a separate income on the check dialog and on the printed check stub.

You can skip this part if you don’t want Payroll Mate to automatically calculate vacation hours used and sick hours used on the Payroll Checks.

In order to add leave income types to the employee setup follow these steps:

  1. Open the Modify Employee wizard.
  2. Go to the Incomes page: check the boxes for the built-in incomes: “Vacation Pay Hourly” and “Sick Pay Hourly” and fill in the appropriate amount for hourly rate.

Please note that you must check these built-in income types in order for Payroll Mate to automatically calculate the vacation hours used and sick hours used on the payroll check; adding your own incomes to the company or using the other built-in income “Sick Pay” won’t work for that purpose.

Part Two: Configuring the leave hours settings in the employee setup

  1. Open the “Modify Employee” wizard.
  2.  Go to the “Vacation / Sick Hours Settings” page.
  3. Fill the following boxes as appropriate:  “Vacation Hours Earned  Per Check” and “Maximum Vacation Hours Earned Per Year”

Payroll Mate uses these two values to calculate the “Vac. hours earned” value on the payroll check, if you don’t want Payroll Mate to calculate this value, you can either leave “Vacation Hours Earned Per Check” empty or fill it with zero.

In case you don’t want to set a maximum for the amount of “Vac. hours earned” an employee can earn during the year then you can leave “Maximum Vacation Hours Earned Per Year” empty, but if you fill it with zero then Payroll Mate will always calculate the amount of “Vac. hours earned” as zero.

  1. “Sick Hours Earned Per Check”
  2. “Maximum Sick Hours Earned Per Year”

Payroll Mate uses these two values to calculate “Sick hours earned” value on the payroll check in a similar way to that mentioned above.

Part Three: Viewing and editing leave hours values on the check details dialog

Payroll Mate uses the settings in the employee setup mentioned above in Part One and Part Two to calculate the following leave hours values, and gives you the option to override these calculated values according to your needs.

“Vac. hours earned”

“Sick hours earned”

These two values are calculated based on the settings mentioned above in Part Two.

“Vac. hours used”

“Sick hours used”

These two values are calculated based on the corresponding “Quantity” value of “Vacation Pay Hourly” and “Sick Pay Hourly”. In case any of these two incomes doesn’t show on the payroll check the corresponding hours used will be filled with zero.

Part Four: Printing leave hours on checks

  1. Go to the “Reports” window inside Payroll Mate and select “Check Printing”.
  2. Click on “Specify Checks to Print”.
  3. Keep the following check box checked: “Print Vacation and Sick Hours on Pay Stubs” in order to print the vacation and sick hours values on the check pay stubs, otherwise you can uncheck this box to print the checks without the vacation and sick hours information.
  4. Select the other options inside “Specify Checks to Print” dialog as appropriate.

Part Five: Reviewing leave hours for several employees

  1. Go to the “Reports” window inside Payroll Mate and select “Leave Hours Details”.
  2. Click on “Report Options” to select appropriate pay date range and employees to get included on the report.
  3. Click on “Preview” or “Print” buttons in order to preview or print the report.

This report shows for each one of the employees selected in “Report Options” all the payroll checks issued within the range of pay dates selected in “Report Options”.

The report lists for each one of these checks the following values: “Vacation Hours Earned”, “Vacation Hours Used”, “Sick Hours Earned”, and “Sick Hours Used”. These values are taken from the corresponding values on the check.

The report also shows the “Vacation Hours Balance”: it is calculated by subtracting the year to date amount of “Vacation Hours Used” from the year to date amount of “Vacation Hours Earned” (both for the corresponding payroll check)

For each one of the aforementioned values, the reports shows both the employee totals and the grand total (which is the total for all the employees showing on the report).

 

Payroll Mate is trusted by thousands of businesses and accountants nationwide. Download a free demo today and see for yourself how easy payroll processing can be. Payroll Mate is only $119 for one whole year.

 

Payroll Mate Best Value in Payroll Software

 

1099 Software for 2011

Our 1099 software for 2011 is available for immediate download from our website by clicking the link below:

W2 1099 Software FREE

2011 1099 filers can purchase the software and receive it instantly.

As of year 2011, the software supports the following 1099 forms:

(1) 1099 MISC Forms: Miscellaneous Income
(2) 1099-INT Forms: Interest Income
(3) 1099-DIV Forms: Dividends and Distributions
(4) 1099-R Forms: Distributions From Pensions, Annuities, Retirement, etc.
(5) 1098-T Forms: Tuition Statement.
(6) 1096 Forms: Annual Summary and Transmittal of U.S. Information Returns.
(7) W2 Forms: Wage and Tax Statement.
(8) W3 Forms: Transmittal of Wage and Tax Statements.
(9) 1099-B Forms: Proceeds From Broker and Barter Exchange Transactions.
(10) 1099-PATR Forms: Taxable Distributions Received From Cooperatives.
(11) 1099-OID Forms: Original Issue Discount.
(12) 1099-S Forms: Proceeds From Real Estate Transactions.
(13) 1098 Forms: Mortgage Interest Statement.
(14) 1099-A Forms: Acquisition or Abandonment of Secured Property.
(15) 1099-C Forms: Cancellation of Debt.

To learn more about our W2 Mate W2 / 1099 Software please click the link below:

1099 Software page

W-9 2011 | W-9 2012 | How to print W-9 and 1099 Forms

Businesses required to file 1099 forms with the IRS must obtain the correct recipient taxpayer identification number (TIN) to report, for example, income paid to the recipient, real estate transactions, mortgage interest the recipient paid, acquisition or abandonment of secured property, cancellation of debt, or contributions the recipient made to an IRA.

 

W2 1099 Software FREE

In order to obtain the correct TIN (SSN or tax ID) of a U.S person, the 1099 filer would usually use Form W-9 (Request for Taxpayer Identification Number and Certification). For federal purposes, a U.S. person includes but is not limited to: An individual who is a U.S. citizen or U.S. resident alien; a partnership, corporation, company, or association created or organized in the United States or under the laws of the United States; any estate (other than a foreign estate); or A domestic trust.

The W-9 form includes boxes such as name, federal classification (Individual/sole proprietor, C Corporation, S Corporation, Partnership), address, account numbers and other information. If the recipient fails to furnish the correct TIN to a requester, s/he is subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect.

1099 filers can obtain a PDF W-9 form which can be filled out, printed and sent to the recipient simply by visiting the IRS website.

For business filers who want to print 1099 forms to send to recipients and the IRS, we offer W2 Mate software, which covers all the W2 and 1099 filing needs for businesses and tax professionals. The software can be downloaded as a free demo from our download page. You can purchase the software and receive it instantly.

To learn more about W2 Mate, please visit the 1099 software page.

W-2 W-3 : How Employers can use W2 Software to Print W2 W3 Forms.

W2 W3 forms can be printed using our W2 Mate software without the need for purchasing or ordering laser forms. Our W2 program can print an unlimited number of IRS W2 and W3 tax forms on regular white paper using a regular printer. Most employers and payroll departments can benefit from this feature, and helps them go through the tax season smoothly and efficiently.

 

W2 1099 Software FREE

Our software complies with the following IRS and SSA regulations for printing substitute W2 W3 forms:

(1) Forms must be printed on 8.5 x 11-inch single-sheet paper only. There must be two Forms W-2 (Copy A) printed on a page. There must be no horizontal perforations between the two Forms W-2 (Copy A) on each page.

(2) All forms and data must be printed in nonreflective black ink only.

(3) The data and forms must be programmed to print simultaneously. Forms cannot be produced separately from wage data entries.

(4) The forms must not contain corner register marks.

(5) The forms must not contain any shaded areas, including those boxes that are entirely shaded on the red-ink forms.

(6) Identifying numbers on both Form W-2 (“22222”) and Form W-3 (“33333”) must be preprinted in 14-point Arial bold font or a close approximation.

(7) The form numbers (“W-2” and “W-3”) must be in 18-point Arial font or a close approximation. The tax year (for example, “2010”) on Forms W-2 (Copy A) and W-3 must be in 20-point Arial font or a close approximation.

(8) No part of the box titles or the data printed on the forms may touch any of the vertical or horizontal lines, nor should any of the data intermingle with the box titles. The data should be centered in the boxes.

(9) Do not print any information in the margins of the substitute black-and-white Copy A and W-3 forms (for example, do not print “DO NOT STAPLE” in the top margin of Form W-3).

(10) The word “Code” must not appear in box 12 on Form W-2 (Copy A).

(11) A 4-digit vendor code preceded by four zeros and a slash (for example, 0000/9876) must appear in 12-point Arial font, or a close approximation, under the tax year in place of the Cat. No. on Form W-2 (Copy A) and in the bottom right corner of the “For Official Use Only” box at the bottom of Form W-3. Do not display the form producer’s EIN to the left of “Department of the Treasury.” The vendor code will be used to identify the form producer.

(12) Do not print Catalog Numbers (Cat. No.) on either Form W-2 (Copy A) or Form W-3.

(13) Do not print dollar signs. If there are no money amounts being reported, the entire field should be left blank.

(14) The space between the two Forms W-2 (Copy A) is 1.33 inches.

1099 System