Saturday, November 29th, 2014

2014 Printable 1099-MISC Form (PDF)

Create 2014 printable 1099-MISC forms in Adobe PDF format to report miscellaneous income, 1099 employee compensation and rents to the IRS during 2015 tax season. The resulting PDF files can be printed on Windows computers, Apple Macs, tablets and even smart phones that support documents in the portable document format (PDF).

What you will need is W2 Mate 2014 software along with W2 Mate 2014 Option #6 (PDF). If you do not own a copy of W2 Mate 2014 you can test drive the software by downloading a copy from the link below:

Download W2 Mate Software

1- Open W2 Mate Software by clicking the icon on the desktop.

2- Create one or more recipients by navigating to the “1099/1098 Recipients” screen.

3- Fill in the Amounts for each recipient such as non-employee compensation, rents, royalties and so on.

4- Review the information for your recipients. You can also export all 1099-MISC forms to Excel where you can review your data in a tabular format.

5- Under 1099 Forms screen, click the “Create PDF 1099s” button. Specify the folder where you want to create the PDF 1099-MISC forms and the contractors / 1099 employees you want to create the forms for.

6- Now W2 Mate will create 2014 1099-MISC forms in PDF format that are ready to be sent to the recipients.

7- Use your email client or any other electronic communication means to send the PDF forms to your recipients.

8- Once the recipient receives the form(s) they can be opened and printed using the free Adobe Reader.

9- Click here for a sample 2014 1099-MISC PDF form created using W2 Mate software.

To learn more about W2 Mate capabilities, please click here .

W2 1099 Software FREE

Thursday, November 21st, 2013

IRS Section 1.6041-1(e)(5) Example 5


If you read form 1099-MISC instructions for “Box 1. Rents”, there is a paragraph that states “See Regulations section 1.6041-1(e)(5), Example 5.”. We have been getting inquiries from some of our 1099 software users who can’t locate the section referred to by this paragraph.

Below is the text for Example 5 from section 1.6041–1 (this text is taken AS IS from the US printing office – http://www.gpo.gov/ ):

“Example 5. G is a rental agent who manages certain rental property on behalf of property owner H. G finds tenants, arranges leases, collects rent, responds to tenant inquiries regarding maintenance, and hires and makes payments to repairmen. G subtracts her commission and any maintenance payments from rental payments and remits the remainder to H. With respect to payments to repairmen, G is performing management or oversight functions and is subject to the information reporting requirements of section 6041. With respect to the payment of rent to H, G is subject to the information reporting requirements of section 6041 regardless of whether she performs management or oversight functions or has a significant economic interest in the payment. See § 1.6041–3(d) for rules relating to rental agents. See § 1.6041– 1(f) to determine the amount that G should report to H as rent.”

W2 1099 Software FREE

Friday, November 8th, 2013

Error in 2013 IRS Form 1096


This post applies to 2013 Form 1096, 2013 Form 1099-B and W2 Mate 2013

We have been getting emails and phone calls from our customers asking about the calculation of Form 1096 Box 5 (Total amount reported with this Form 1096) when used to report 1099-B (Barter) forms.

Unfortunately there is an error in the form 1096 instructions from the IRS and we can still see the error with the latest copy downloaded today (Friday November 8 2013).

The 2013 1096 form instructions (page 2 of the form) incorrectly instruct filers to enter the total amount from 1099-B boxes 1d and 14 in Box 5 of the Form 1096. The correct boxes are 1099-B 2a and 7. Please note that boxes 1d and 14 are not used to report money amounts, so they can’t be summed in the first place.

Please also note that the IRS was in the process of introducing major changes to form 1099-B for 2013, but they ended-up using the same form for 2012 with minor changes. Form 1096 instruction most probably refer to boxes that were expected to be part of the new 1099-B form, which was never released.

This error in form 1096 instructions applies to paper copies and does not affect users filing 1099s electronically.

You can contact the IRS at the information returns hotline 1-866-455-7438 if you have any questions about form 1096 instructions.

Saturday, December 22nd, 2012

2013 Payroll W2 and 1099 Forms and Software Products Catalog


Our 2013 Catalog is now available on our website from the link below:

2013 Payroll, W-2 and 1099 Catalog

The following sections are included:

W2/1099 Software

Payroll Software

Payroll Software Compatible Checks

W-2/1099 Kits

W-2 Forms

1099-MISC Forms

1099-INT/1099-DIV/1099-R Forms

1099-S/1098-T/1098 Forms

1099-A/1099-B/1099-C Forms

1099-OID/1099-PATR/Pressure Seal Forms

W-2 Envelopes and Perforated Paper

1099 Envelopes and Perforated Paper

W-2/1099 Sets

W2 1099 Software FREE

Sunday, December 9th, 2012

Bulk TIN Matching Software

Starting with the 2012 / 2013 tax season our W2 Mate software supports Bulk TIN Matching (complies with IRS Publication 2108A).

Bulk TIN Matching gives 1099 payers the ability to check the TIN (Taxpayer Identification Number) provided by the payee (recipient) against the IRS records.

Bulk TIN Matching will allow authorized users to submit up to 100,000 name/TIN combinations for matching.

Bulk TIN Matching requests must be submitted to the IRS in a special file format via the IRS eServices website.

You can use W2 Mate software to generate the Bulk TIN Matching request file, which you can send to the IRS for processing.

Within 24 hours of sending a Bulk TIN Matching request to the IRS, the submitter will receive a response file, which indicates the status of each TIN/Name combination.

You can use W2 Mate software to read and analyze the Bulk TIN Matching response file you receive from the IRS e-Services website. W2 Mate will break down the results in an easy to ready format.

Our Bulk TIN Matching software is available for immediate download from our website by clicking the link below:

W2 1099 Software FREE

The Bulk TIN Matching feature inside W2 Mate software are 1099 filers issuing Form 1099 Statements of Income for Recipients of Proceeds from:

» Merchant Card Third Party Network Payments (1099-K)

» Real Estate Brokers and Barter Exchange Transactions (1099-B)

» Dividends and Distributions (1099-DIV)

» Interest Income (1099-INT)

» Miscellaneous Income (1099-MISC)

» Original Issue Discount (1099-OID)

» Taxable Distributions Received from Cooperatives (1099-PATR)

Bulk-TIN-Matching Support inside W2 Mate software

IRS Bulk TIN Matching


Visit 1099 software page to learn more and for free download.