Friday, January 15th, 2010

Printable W2 forms | Printable W 2 forms | Print W2 Forms Using W2 Software

Printable W2 forms are easily generated using our W2 Software . Users can create and print W 2 forms for different tax years including 2010, 2009 , 2008 , 2007, 2006 and before. For a free demo of W2 Mate software, please go to the W2 Software Download page or go to http://www.realtaxtools.com .

Below are step by step instructions on how print W2 forms (generate printable W2 forms) using our software:

Step 1:

Download and install our printable W 2 forms software. A free demo can be downloaded from here: http://www.realtaxtools.com/download.html

Step 2:

Start W2 Mate by clicking the icon on the desktop.

Step 3:

Setup your company information. You will need to specify values for the following fields: Employer Name, Address Line 1, Address Line 2, City, State, Employer Identification Number and contact information.

Step 4:

Add your employees under “Employees” screen.

Step 5:

Click on the “W2 Forms” icon from the left toolbar. Now for each employee you will need to enter the different figures for the W2 Form.

Printable W2 form Box 1—Wages, tips, other compensation. Enter the total taxable wages, tips, and other compensation (before any payroll deductions) that you paid to your employee during the year.

Printable W2 form Box 2—Federal income tax withheld. Enter the total federal income tax withheld from the employee’s wages for the year (do not reduce the wages by any advance EIC payments made to the employee).

Printable W2 form Box 3—Social security wages. Enter the total wages paid (before payroll deductions) subject to employee social security tax but not including social security tips and allocated tips.

Printable W2 form Box 4—Social security tax withheld. Enter the total employee social security tax (not your share) withheld, including social security tax on tips.

Printable W2 form Box 5—Medicare wages and tips. The wages and tips subject to Medicare tax are the same as those subject to social security tax (boxes 3 and 7) except that there is no wage base limit for Medicare tax.

Printable W2 form Box 6—Medicare tax withheld. Enter the total employee Medicare tax (not your share) withheld.

Printable W2 form Box 7—Social security tips.    Enter the tips that the employee reported to you even if you did not have enough employee funds to collect the social security tax for the tips.

Printable W2 form Box 8—Allocated tips.    If you are a food or beverage establishment, enter the tips allocated to the employee.

Step 6:

Once you enter the W2 information for each employee click the “Save” button to save your printable W2 forms data.

Step 7:

Now to print your W2 forms click on the “Print” button and follow the steps on the screen.

If you have any questions about our printable w2 forms software or if you would like to download a free demo of our program, please go to http://www.realtaxtools.com/ or visit the W2 Software page.

Thursday, January 14th, 2010

1099 Processing | 1099 Processing Software

If you are looking for a 1099 processing software then you’ve come to the right place. Our W2 Mate software provides you with all the features and tools you need for 1099 processing in 2010, 2009, 2008, 2007 , 2006 and before.

For full details about 1099 processing , please go to our 1099 software page, which also includes a free demo download.

Below is a summary of the 1099 processing features inside our software:

(1) Process an unlimited number of 1099 forms and recipients. Unlike the 1099 processing services, which charge per form.

(2) Process 1099-MISC, 1099-INT, 1099-DIV and 1099-R.

(3) 1099 Processing through paper printing or through 1099 electronic filing (1099 e-File through IRS FIRE System).

(4) Import data from different accounting software through CSV (comma separated value files), this is useful if you are importing for example from Peoplesoft or SAP. The software can also directly import from QuickBooks ( for example  QuickBooks Accountant Edition , QuickBooks Premier Industry Edition, Nonprofits and so on ).

(5) Print recipient copies of form 1099 on regular white paper.

(6) Network option is available for large 1099 processing providers.

(7) Automatically generates 1096 transmittal.

(8) Eliminates need to print and mail recipient copies of 1099-MISC form or employee copies of W2 form. This 1099 processing software generates electronic employee copies of W2 Form and electronic recipient statements of 1099 MISC form in Adobe PDF format with password protection for security purposes.

(9) Easily enter, process and print large amounts of 1099 records.

(10) Exports 1099 data to Microsoft Excel Format.

(11) You own the 1099 processing software and you own the data.

(12) Security and backup & restore functionality .

(13)  Print 1099 Copy 1 (for state tax department) for any state. Including Alabama (AL) , Alaska (AK) , Arizona (AZ) , Arkansas (AR) , California (CA) , Colorado (CO) , Connecticut (CT) , Delaware (DE) , District of Columbia (DC) , Florida (FL) , Georgia (GA) , Hawaii (HI) , Idaho (ID) , Illinois (IL) , Indiana (IN) , Iowa (IA) , Kansas (KS) , Kentucky (KY) , Louisiana (LA) , Maine (ME) , Maryland (MD) , Massachusetts (MA) , Michigan (MI) , Minnesota (MN) , Mississippi (MS) , Missouri (MO) , Montana (MT) , Nebraska (NE) , Nevada (NV) , New Hampshire (NH) , New Jersey (NJ) , New Mexico (NM) , New York (NY) , North Carolina (NC) , North Dakota (ND) , Ohio (OH) , Oklahoma (OK) , Oregon (OR) , Pennsylvania (PA) , Rhode Island (RI) , South Carolina (SC) , South Dakota (SD) , Tennessee (TN) , Texas (TX) , Utah (UT) , Vermont (VT) , Virginia (VA) , Washington (WA) , West Virginia (WV) , Wisconsin (WI) , Wyoming (WY.

(14)  All data needed to fill W-2, 1099, W3 and 1096 forms can be saved for later use and modification.

Start processing 1099 forms now.. Download a free demo of W2 Mate 1099 W2 Software: Click here to download.

Thursday, January 14th, 2010

E-File 1096 | Form 1096 E File | Electronically Filing Form 1096


Technically there is no such thing as 1096 e-File or efiling 1096  forms. Form 1096 is used to transmit paper Forms 1099 to the Internal Revenue Service. Do not use Form 1096 to transmit electronically. If you want to e-file 1099 forms (1099-MISC, 1099-INT, 1099-DIV or 1099R)  then you can use our 1099 software along with the 1099 e filing option (W2 Mate Option #4 – Electronic Filing) . If you don’t already have a copy of W2 Mate then you can download a free demo by going to 1099 software download page.

Our 1099 software includes the ability to generate electronic filing submissions for 1099 forms. Using our 1099 e-filing is very affordable compared to other companies that charge you by recipient, in our case you can do efiling for an unlimited number of recipients for one flat fee (W2 Mate Option #4).

What our W2 / 1099 software basically does, it generates a file that is formatted based on the IRS regulations , this file includes the required 1099 tax information that you need to submit.

Once you use our software to generate the 1099 electronic submission file, you can use the IRS FIRE (Filing Information Returns Electronically) website (https://fire.irs.gov) to upload the file to the IRS. Uploading the file to the IRS is very easy and secure. As part of the process you will need to obtain a Transmitter Control Code (TCC code) from the IRS. If you filed your 1099s electronically before,  then you should already have a TCC code. If this is the first time you file electronically  then you can easily obtain a TCC code by submitting Form 4419 and sending it to the IRS. You will need to do this regardless whether you use our software or any other software.  You can download Form 4419 by following these steps inside our W2 Mate software: Click on “IRS & SSA Instructions” then on “Online IRS Instructions” and then click “Application for Filing Returns Electronically (FIRE)”.

Start today by downloading a free demo of W2 Mate W2 / 1099 Software by going to the software download page  or by visiting http://www.realtaxtools.com/ .

Thursday, January 14th, 2010

2009 1096 Form: 2009 1096 instructions on how to print form 1096 in 2010


2009 1096 is used to transmit paper 2009 Forms  1099 to the IRS. Below are the detailed steps on how to use our W2 Mate 2009 software to prepare and print form 1096 . You can use W2 Mate 1099 software to create, print, e-mail and e-file W2 forms, 1099 forms , 2009 1096 and 2009 W-3. You can download a free demo of W2 Mate 2009 by going to the download page or going to http://www.realtaxtools.com/ .

2009 1096 form- How to print:

Step 1:

Start W2 Mate 2009 W2 / 1099 Software.

Step 2:

Make sure you entered the correct amounts for all your 2009 1099 forms for all your 1099 recipients.

Step 3:

Click on the 1096 form button inside W2 Mate 2009 .

Step 4:

Select the type of 1099 Form you are reporting with this 2009 1096 . Click on the “Select the type of 1099 form to be filed” button. You can select one of the following : “Form 1099-MISC” , “Form 1099-INT”, “Form 1099-DIV” and “Form 1099-R”.

Step 5:

Review all the fields inside the 1096 form and make sure everything looks good. Double check field number 3 , it includes the total number of 1099 forms reported with this 2009 1096.

Step 6:

Make sure the total inside Box 5 is correct. This field is calculated  as follows:

If you are filing this 2009 1096 to report 2009 1099-MISC : This box is the sum of Form 1099-MISC Boxes 1, 2, 3, 5, 6, 7, 8, 10, 13, and 14.
If you are filing this 2009 1096 to report 2009 1099-INT: This box is the sum of Form 1099-INT Boxes 1, 3, and 8.
If you are filing this 2009 1096 to report 2009 1099-DIV: This box is the sum of Form 1099-DIV Boxes 1a, 2a, 3, 8, and 9
If you are filing this 2009 1096 to report 2009 1099-R: This box equals the value of box 1 on form 1099-R

Step 7:

Feed the 2009 1096 form in the printer (make sure you use the red-ink laser form copy A). Now click on the “Print” button inside W2 Mate 2009 . Once the printing is complete verify that all the information on the 1096 printed properly.

If you haven’t downloaded our W2 Mate 1099 / 1096 printing  software do so by going to the 1099 software download page or visit our main page at http://www.realtaxtools.com .

Monday, January 11th, 2010

2009 1099 Form | 2009 1099 Forms : What’s New for Tax Year 2009 / 2010

2009 1099 forms can be prepared, created, e-mailed, printed and e-filed using our W2 Mate 2009 software (in tax year 2010). You can also import 2009 1099 Form data from QuickBooks and other accounting software products. A free evaluation demo of our 2009 1099 software can be downloaded by going to the 1099 software page or by visiting our main page at http://www.realtaxtools.com/ .

2009 1099 Forms – What’s New

Extension of due date for statements sent to recipients:  The due date for furnishing statements to recipients for Forms 2009 1099-MISC (if amounts are reported in boxes 8 or 14) has been extended to February 15.  Our 1099 misc software can be used to print recipient copies of forms 1099-MISC on regular white paper. 1099 misc forms can also be generated as PDF to be e-mailed or sent electronically.

2009 Form 1099-DIV:  Payments of section 404(k) dividends directly from a corporation to participants in an employee stock ownership plan, or their beneficiaries, must be reported on form 1099-DIV. You can use our W2 Mate software to prepare, e-file and print 1099-DIV forms.

Instructions for 2009 Forms 1099-INT : The credit allowable to holders of the following tax credit bonds is treated as interest and reported in box 1 of Form 1099-INT;  (1) Qualified forestry conservation bonds issued after May 22,2008. (2) Qualified energy conservation bonds. (3) Qualified zone academy bonds. (4) Midwestern tax credit bonds. Our 1099-INT software for tax year 2009 can be used to prepare 1099-INT forms copies for recipient and for the IRS. It can also generate form 1096 to be sent with 1099-INT forms copy A.

Form 1099-MISC 2009: The following reporting changes have been made to Form 1099-MISC ; (1) Military differential pay. Payments made after 2008 to former employees while they are on active duty for more than 30 days in the Armed Forces or other uniformed services are not reported on Form 1099-MISC. Report those payments on  Form W-2 instead.  (2) Death benefits. Death benefits from nonqualified deferred  compensation plans paid to the estate or beneficiary of a  deceased employee are now reported on Form 1099-MISC  instead of Form 1099-R. Death benefit payments from qualified  plans continue to be reported on Form 1099-R. (3) Payments to individuals in medical research studies.  Payments made to individuals in medical research studies are reported in box 3. (4) Box 15a. Payers are not required to report deferrals under  nonqualified deferred compensation plans under section 409A in box 15a.

To learn more about our complete line of 2010 Payroll, 2009 W2 forms, 2009 1099 forms, and 2009 1099 software products please go to www.realtaxtools.com .