1099

Monday, January 11th, 2010

Intuit EasyACCT Information Return System (IRS): Print / E-File W2 Forms and 1099 Forms

Our W2 Mate software can be used to import W2 and 1099 forms data from Intuit EasyACCT “Information Return System” (IRS) once it gets exported as Comma Separated Value (CSV)  format.

Information Return System users should be able to easily export W2 and 1099 data into CSV from the screen used to prepare W2 or 1099 forms inside the software. 

Once the W-2 and 1099 data is exported to CSV it can be imported into our W2 Mate W2 1099 software by going to the “Import Data” menu item.

After importing the data, you can use W2 Mate to prepare, print, e-mail and e-file W2 and 1099 forms.

To learn more about W2 Mate software and for a free demo, please visit http://www.realtaxtools.com/ .

Friday, January 8th, 2010

QuickBooks 1099 Form : Quickbooks Print 1099 | e-File 1099 QuickBooks

 

QuickBooks users who are trying to prepare, e-file, e-mail or print QuickBooks 1099 form can achieve just that using our W2 Mate software. With the help of the QuickBooks direct import functionality inside our W2 Mate 1099 software, QuickBooks users can easily import 1099 data from QuickBooks  and then use our software to print QuickBooks 1099 or e-File QuickBooks 1099’s. Users can even E-Mail QuickBooks 1099 forms if they use W2 Mate Option #6 to create PDF 1099 forms. A free demo of our 1099 software can be downloaded from the 1099 software download page or by going to www.realtaxtools.com .

 

QuickBooks 1099 Form : Step by step instrucitons on how to print QuickBooks 1099 using our QuickBooks 1099 software

(1) Download and install a free demo of W2 Mate software. You can download the demo from here: http://www.realtaxtools.com/download.html 

(2) Make sure QuickBooks is properly installed and configured on the machine where W2 Mate 1099 software is installed.

(3) Make sure QuickBooks is already open and running.

(4) Make sure The company you want to import the QuickBooks 1099 forms from, is already open inside QuickBooks.

(5) From the top menu inside W2 Mate click on “Import Data” and then select “From QuickBooks”. This will bring up the QuickBooks 1099 import wizard.

(6) Make sure to read the instructions on the first screen carefully and then click Next.

(7) In the second screen click on the “Connect to QuickBooks” button. This will make W2 Mate software connect directly to QuickBooks in order to read 1099 form data. Click on the “Next” button to go to the next step in the QuickBooks 1099 import wizard.

(8) In the next screen where you specify the type of data to import and the tax year. Select “1099-MISC” Data, specify the tax year you want to import data for and click “Next”.

(9) Now W2 Mate will retrieve the QuickBooks 1099 form data from the QuickBooks software and display it in a spread sheet for the user to be able to preview or modify the recipient and 1099 form information. Once you’ve verified the QuickBooks 1099 information click “Next” .

(10) The QuickBooks 1099 form data will now get downloaded to W2 Mate software.

(11) Inside W2 Mate click on the “1099 Forms” shortcut inside the “Shortcuts” toolbar on the left of the screen. In this screen you will be able to review the information for each QuickBooks 1099 form downloaded from the QuickBooks software.

(12) To print QuickBooks 1099 click on the “Print” button. In the dialog that comes up select the 1099 recipients to print the QuickBooks 1099 forms for and select the type of 1099 copy to print. Our QuickBooks 1099 software allows you to print 1099 Misc Copy B- For Recipient, 1099 Misc Copy C- For Payer, 1099 Misc Copy 1-For State Tax Department or 1099 Misc Copy 2- To be filed with recipient’s state income tax return.

(13) We will also need to print QuickBooks 1099 Copy A. This is the copy you need to send to the internal revenue service and you need to print on red-ink paper . You can order these 1099 forms from our website by going to the 1099 forms page. To print the 1099 form you send to the IRS select “Print data only on a preprinted Red-ink Laser form [Copy A for Social Security on red-ink form]” . Please make sure you have pre-printed 1099-MISC in the printer before you hit the OK button. If you would like to e-mail your QuickBooks 1099 forms to your recipients, then you can click on “Create PDF 1099’s” to create PDF files for the 1099 forms you downloaded from QuickBooks. Once you have the PDF files you can send them to your recipients by e-mil or put them online for your recipients to download.

 (14) Once you are done printing QuickBooks 1099 MISC forms, you need to print form 1096 (summary of all 1099-MISC forms you are sending to the IRS). To print form 1096, click on the “1096 Form” icon, this will display the 1096 screen, which should have all the fields already populated. Now make sure you have a pre-printed 1096 in the printer and click the print button.

 

QuickBooks 1099 Form : Step by step instrucitons on how to e-File QuickBooks 1099 using our QuickBooks 1099 e-file software

(1) Follow steps one  through eleven above on how to import 1099 data from QuickBooks and how to verify QuickBooks 1099 forms once they are downloaded into our W2 Mate software.

(2) Now we will start the QuickBooks 1099-Efile process. From the top menu inside W2 Mate click on E-Filing and then select 1099-MISC Forms. This will bring up the “Electronic Filing Transmitter Setup”.

(3)  Fill in the information inside the “Electronic Filing Transmitter Setup” dialog. Of interest are the  “TIN” and “TCC” fields. TIN is the taxpayer identification number such as Employer Identification Number or Social Security Number. TCC stands for “Transmitter Control Code”. If you don’t already have a TCC code you can apply for now by submitting Form 4419 to the IRS. According to the IRS, new users are required to submit Form 4419, Application for Filing Information Returns Electronically, to request authorization to file Information Returns with the IRS. Mail your completed Form 4419 to:

Internal Revenue Service
Enterprise Computing Center – MTB (ECC-MTB)
Information Reporting Program
230 Murall Drive
Kearneysville, WV 25430

Or fax your completed Form 4419 to:

877-477-0572 (toll-free)

304-579-4105 (not toll-free)

Upon approval, a five-character alpha/numeric Transmitter Control Code (TCC) will be assigned and mailed to you. Form 4419 should be submitted to IRS at least 30 days before the due date of the returns for current year processing.

(4) Once W2 Mate create the 1099 electronic file for QuickBooks, you can log into your IRS FIRE account and upload the 1099 e-file to the IRS.

 

Conclusion:

W2 Mate provides all the tools for QuickBooks users to print QuickBooks 1099 form, e-File QuickBooks 1099’s and even e-mail 1099 forms imported from QuickBooks software.

Thursday, January 7th, 2010

2009 1099 Instructions | 2010 1099 Instructions

 

Our W2 Mate 1099 Software can help businesses stay compliant with 2009 / 2010 1099 instructions by providing the necessary tools to prepare, create, print, e-mail and e-file 2009 1099 forms including 2010 1099-MISC (for 2009 tax year), 2009 1099-INT, 2009 1099-DIV and 2009 1099-R. A free demo of W2 Mate can be downed from the 1099 software page. You can also read more about W2 Mate by going to www.realtaxtools.com .

Below are the 2009 1099 instructions ( 2010 1099 instructions for tax year 2009):

2009 1099-MISC Instructions /  2010 1099-MISC Instructions

File Form 1099-MISC, Miscellaneous Income, for each person to whom you have paid during the year: At least $10 in royalties or broker payments in lieu of dividends or tax-exempt interest; At least $600 in rents, services (including parts and materials), prizes and awards, other income payments, medical and health care payments, crop insurance proceeds, cash payments for fish (or other aquatic life) you purchase from anyone engaged in the trade or business of catching fish, or, generally, the cash paid from a notional principal contract to an individual, partnership, or estate;  Any fishing boat proceeds; or Gross proceeds to an attorney.

Due dates: Furnish Copy B of form 1099-MISC to the recipient by February 1, 2010. The due date is extended to February 16, 2010, if you are reporting payments in boxes 8 or 14. File Copy A of the 2009 / 2010 1099 MISC with the IRS by March 1, 2010. If you file electronically, the due date is March 31, 2010. To file electronically, you must have 1099 e-file software like W2 Mate that generates a file according to the specifications in Pub. 1220, Specifications for Filing Forms 1098, 1099, 3921, 3922, 5498, and W-2G Electronically. IRS does not provide a fill-in form option.

Where to mail  2010 1099-MISC (for 2009 tax year):  If your principal business, office or agency, or legal residence in the case of an individual, is located in (Alabama, Arizona, Arkansas, Connecticut, Delaware, Florida, Georgia, Kentucky, Louisiana, Maine, Massachusetts, Mississippi, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, Texas, Vermont, Virginia, West Virginia ) then send to Department of the Treasury Internal Revenue Service Center Austin, TX 73301 . If your principal business, office or agency, or legal residence in the case of an individual, is located in (Alaska, California, Colorado, District of Columbia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Maryland, Michigan, Minnesota, Missouri, Montana, Nebraska, Nevada, North Dakota, Oklahoma, Oregon, South Carolina, South Dakota, Tennessee, Utah, Washington, Wisconsin, Wyoming ) then send to Department of the Treasury Internal Revenue Service Center Kansas City, MO 64999.

Things to remember:

Do not cut or separate Copies A of the forms that are printed two or three to a sheet.

No photocopies of any forms are acceptable.

Do not staple, tear, or tape any of these forms. It will interfere with the IRS’s ability to scan the documents.

Pinfeed holes on the form are not acceptable.

Do not change the title of any box on any form. Do not use a form to report information that is not properly reportable on that form.

Report information only in the appropriate boxes provided on the forms.

Do not submit any copy other than Copy A to the IRS.

Do not use prior year forms unless you are reporting prior year information; do not use subsequent year forms for the current year. Because forms are scanned, you must use the current year form to report current year information.

Do not use dollar signs ($) (they are preprinted on the forms), ampersands (&), asterisks (*), commas (,), or other special characters in money amount boxes.

Do not use apostrophes (‘), asterisks (*), or other special characters on the payee name line.

2009 1099-INT Instructions /  2010 1099-INT Instructions

File Form 2009 1099-INT, Interest Income, for each person: To whom you paid amounts reportable in boxes 1, 3, and 8 of at least $10 (or at least $600 of interest paid in certain case),  For whom you withheld and paid any foreign tax on interest, or From whom you withheld (and did not refund) any federal income tax under the backup withholding rules regardless of the amount of the payment.

Furnish Copy B of form 1099-INT for tax year 2009 (filed in 2010) to the recipient by February 1, 2010. File Copy A of form 1099 INT with the IRS by March 1, 2010. If you file electronically, the due date is March 31, 2010. To file electronically, you must have a 1099-INT e-File software that generates a file according to the specifications in Pub. 1220, Specifications for Filing Forms 1098, 1099, 3921, 3922, 5498, and W-2G Electronically. IRS does not provide a fill-in form option.

Where to mail  2010 1099-INT (for 2009 tax year):  If your principal business, office or agency, or legal residence in the case of an individual, is located in (Alabama, Arizona, Arkansas, Connecticut, Delaware, Florida, Georgia, Kentucky, Louisiana, Maine, Massachusetts, Mississippi, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, Texas, Vermont, Virginia, West Virginia ) then send to Department of the Treasury Internal Revenue Service Center Austin, TX 73301 . If your principal business, office or agency, or legal residence in the case of an individual, is located in (Alaska, California, Colorado, District of Columbia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Maryland, Michigan, Minnesota, Missouri, Montana, Nebraska, Nevada, North Dakota, Oklahoma, Oregon, South Carolina, South Dakota, Tennessee, Utah, Washington, Wisconsin, Wyoming ) then send to Department of the Treasury Internal Revenue Service Center Kansas City, MO 64999.

2009 1099-DIV Instructions /  2010 1099-DIV Instructions

File Form 1099-DIV, Dividends and Distributions, for each person: To whom you have paid dividends (including capital gain dividends) and other distributions on stock of $10 or more, For whom you have withheld and paid any foreign tax on dividends and other distributions on stock, For whom you have withheld any federal income tax on dividends under the backup withholding rules, or To whom you have paid $600 or more as part of a liquidation.

Furnish Copy B of form 2010 1099-DIV (tax year 2009) to the recipient by February 1, 2010. File Copy A of form 1099 DIV with the IRS by March 1, 2010. If you file electronically, the due date is March 31, 2010. To file electronically, you must have a 1099-DIV e-File software that generates a file according to the specifications in Pub. 1220, Specifications for Filing Forms 1098, 1099, 3921, 3922, 5498, and W-2G Electronically. IRS does not provide a fill-in form option.

Please see “2009 1099-INT Instructions / 2010 1099-INT Instructions” for mailing address .

2009 1099-R Instructions /  2010 1099-R Instructions

File Form 1099-R, Distributions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc., for each person to whom you have made a designated distribution or are treated as having made a distribution of $10 or more from profit-sharing or retirement plans, any IRAs, annuities, pensions, insurance contracts, survivor income benefit plans, permanent and total disability payments under life insurance contracts, charitable gift annuities, etc.  Also, report on Form 1099-R death benefit payments made by employers that are not made as part of a pension, profit-sharing, or retirement plan.  Reportable disability payments made from a retirement plan must be reported on Form 1099-R.

Sebd Copy B of form 2010 1099-R (tax year 2009) to the recipient by February 1, 2010. File Copy A of form 1099 R with the IRS by March 1, 2010. If you file electronically, the due date is March 31, 2010. To file electronically, you must have a 1099-R e-file software that generates a file according to the specifications in Pub. 1220, Specifications for Filing Forms 1098, 1099, 3921, 3922, 5498, and W-2G Electronically. IRS does not provide a fill-in form option.

Please see “2009 1099-INT Instructions / 2010 1099-INT Instructions” for mailing address .

For more information about W2 Mate W2 / 1099 Software please visit the 1099 software details page or go to www.realtaxtools.com .

Tuesday, January 5th, 2010

New Jersey 1099 Forms: How to report , print and e-File NJ 1099

Download our W2 Mate 1099 software now and start printing and e-filing 1099 forms for New Jersey and other other states immediately. To learn more about our W2 1099 software, please visit the 1099 software page or visit http://www.realtaxtools.com/ .

Form 1099 information returns must be filed with the New Jersey Division of Taxation by all payers of interest and dividends (including banks, savings and loan associations, building and loan associations, and savings banks); lessees or mortgagors of real or personal property; fiduciaries; employers; and all other payers of interest, rents, salaries, wages, premiums, annuities, compensation, remuneration, or other gains, profits or income, including those who are required to file Federal Form 1099 or any of the Form 1099 designations, when the amount paid or credited is $1,000 or more in a calendar year or if any New Jersey income tax was withheld from the payment.

Payers must file Form 1099 information returns with a letter of transmittal on or before February 15 following the close of each calendar year. However, the Division will consider these forms timely filed if they are submitted no later than the Federal filing deadline of March 1, 2010.

The Division of Taxation participates in a joint program with the IRS that permits payers filing 1099 forms via electronic filing who register in the combined Federal/State Reporting Program to file with the Federal government only. The IRS will then provide New Jersey with a copy of this information. There are no special notices or requirements in New Jersey for filers to participate in this program.

Using W2 Mate software users can print the following 1099 form copies:
1099 Misc Copy 1: For New Jersey State Tax Department.
1099 Misc Copy 2: To be filed with recipient’s state income tax return, when required.
1099 Misc Copy B: For Recipient.
1099 Misc Copy C: For Payer.
1099 INT Copy B: For Recipient.
1099 INT Copy C: For Payer.
1099 DIV Copy B: For Recipient.
1099 DIV Copy C: For Payer.
1099-R Copy B: To be filed with recipient’s federal tax income tax return, when required.
1099-R Copy C: For Recipient’s Records.
1099-R Copy D: For Payer.
1099-R Copy 1: For State, City, or Local Tax Department.
1099-R Copy 2: To be filed with recipient’s state income tax return, when required.

W2 Mate also Prints ON the following official IRS laser forms:
Laser Copy A of form 1099-MISC : For Internal Revenue Service Center.
Laser Copy A of form 1099-INT : For Internal Revenue Service Center.
Laser Copy A of form 1099-DIV : For Internal Revenue Service Center.
Laser Copy A of form 1099-R : For Internal Revenue Service Center.
Laser 1096 form : Annual Summary and Transmittal of U.S. Information Returns.
Laser Copy A of form W2 : For Social Security Administration.
Laser W-3 form : Transmittal of Wage and Tax Statements.

W2 Mate also supports 1099 Electronic Filing (1099 E-File) through IRS FIRE. To test W2 Mate and see how easy it’s to print and e-file w2 1099 forms, please download a free demo from:

http://www.realtaxtools.com/download.html

Tuesday, January 5th, 2010

California 1099 Forms and W2 Forms – Print and E-File California W2 / 1099 Forms

Our W2 Mate software makes the process to print and e-file California 1099 forms and California W2 forms easy and stress free. A free demo of this IRS 1099 software can be downloaded from our 1099 software page. You can also learn more about our W2 / 1099 filing software by going to www.realtaxtools.com .

California 1099 Forms- Print and E-File California 1099

Individuals, partnerships, corporations, or other organizations engaged in a trade or business in California may have a requirement to report independent contractor payments made in the course of their business. For 2010, you must provide a statement, containing the information furnished to the IRS and FTB (California Franchise Tax Board), to each independent contractor by January 31, 2010. You can use our W2 Mate 1099 software to print the different copies of form 1099 including Copy A for the IRS, Copy B for the recipient and Copy 1 for the California State Tax Department.

California Franchise Tax Board recommends that you file under the IRS Combined Federal/State Filing Program. When you are approved and use the IRS Combined Federal/State Filing Program, you only have to file once. The IRS will forward your California returns to FTB. The following forms may be filed under this program: 1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-OID, 1099-PATR, 1099-R, and 5498. For information on the IRS Combined Federal/State Filing Program, call (866)455-7438. Our W2 Mate software through W2 Mate Option #4 (Electronic Filing) fully supports the Combined Federal/State Filing Program. You can download a free demo of W2 Mate 1099 software from the software download page.

California PIT withheld from pension, annuity, and other deferred income, should be reported on IRS Form 1099-R Distributions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc. For instructions on completing Form 1099-R, refer to IRS Instructions for Forms 1099-R and 5498. W2 Mate also supports reporting 1099-R forms including the recipient and state copies.
If you are using QuickBooks or some other financial / accounting software such as MAS 90, MAS 200, Peoplesoft, Microsoft Dynamics (Great Plains), Peachtree by Sage and so on, then you can use W2 Mate Option #3 to import your W2 / 1099 data.

California W2 Forms- Print and E-File California Wage and Tax Statement (Form W-2)

As an employer, you are required to prepare a federal Wage and Tax Statement (Form W-2) for each of your employees. For 2010, you must provide your employees with Form W-2 by January 31, 2010. Prepare the Form W-2 on the federal/state four-part paper form. As an employer, you are required to prepare a federal Wage and Tax Statement (Form W-2) for each of your employees. For 2010, you must provide your employees with Form W-2 by January 31, 2010. Prepare the Form W-2 on the federal/state four-part paper form.

You can use W2 Mate to print California W2 Forms and other W2 Form copies including the ones you send to your employee and to the IRS.

In addition to the federal information required, you must include California Personal Income Tax (PIT) wages and PIT and State Disability Insurance (SDI) withheld in the following Form W-2 boxes:
Box 16 (State wages, tips, etc.) California PIT wages
Box 17 (State income tax) California PIT withheld
Box 19 (Local income tax) The abbreviation “CASDI” and SDI withheld (For additional information, refer to “NOTE” below.)

For more information about W2 Mate W2 / 1099 Software please go to www.realtaxtools.com .