Tuesday, December 15th, 2009

1099 Software Reviews

Our W2 Mate software has some of the best 1099 software reviews in the industry. Regardless of your evaluation criteria you will quickly find out that our 1099 software ranks up there. See for yourself by downloading a free demo today from our 1099 software download page or by going to the 1099 software details page on our website.

1099 Software Reviews are typically based on the following criteria:

1099 Software Reviews Criteria Our W2 Mate 1099 software features and capabilities based on  the 1099 reviews criteria
Price Very low price of $39 for the basic product
Easy of use Very easy to use with very smart and intuitive interface.
Number of 1099 recipients Unlimited
Number of employees Unlimited
Number of 1099 payers Unlimited
Number of employers Unlimited
Import Support for import from almost any accounting software
QuickBooks 1099 Direct import from QuickBooks (Print QuickBooks 1099 forms and E File QuickBooks 1099 Forms)
Export Exports data W2 and 1099 data to excel
1099 Forms Supported 1099-MISC, 1099-INT, 1099-DIV, 1099-R, 1096, W2 and W3
1099 E-file Yes, through IRS 1099 FIRE System
W2 E-file Yes, through SSA BSO
Network-ready Yes
Print 1099 Copies on plain white paper Yes
Print on IRS 1099 laser forms Yes
Create W2 Copy A and W3 forms on white paper Yes
Meets IRS and Social Security regulations Yes
Creates Printing  Labels Yes
Security Features Yes

Download a free 1099 software demo today, go to www.realtaxtools.com

Tuesday, December 8th, 2009

How To Print 1099 (Print 1099 Tax Forms) Using 1099 Software

The detailed steps below will show you how to print form 1099 using our W2 Mate W2 1099 Software. If you don’t already have a copy of our 1099 filing program, please download a free 1099 software demo from the 1099 download page or by going to the1099 tax software page on our website.

Step 1:

You need to collect and verify the required information to fill out and print form 1099 MISC. This information includes recipient’s name , recipient’s address , recipient’s social security number or tax ID and of course your tax ID , name and address . It’s very important to verify that the tax ID or social security number you have on file for the 1099 contractor or recipient is correct. In general you need to print a 1099 MISC and send it to any person you paid over $600 in interest, rent, prizes/awards, royalties or for broker or barter exchange transactions (this includes each 1099 independent contractor you paid at least $600 throughout the year) .

Step 2:

If you are not sure if the social security number you have on file for the 1099 recipient is correct you can visit the Social Security Administration website (SSA.GOV), where they offer a free service to verify these numbers.It’s very important that TIN Taxpayer Identification Number you use when you print form 1099 is correct.

Step 3:

If you are not sure about the difference between an employee and independent 1099 contractor you can read the “Independent Contractor (Self-Employed) or Employee?” page on the IRS website. Examples of  1099 contactors include accountants , graphic designers, janitorial companies and attorneys.

Step 4:

Make sure you have the correct amount of your 1099 payment including pennies (do not round numbers).

Step 5:

Make sure to read the form 1099 instructions issued by the IRS.

Step 6:

Contact your state and check to see if they need you to send them copies of the 1099 forms you print, this includes the following states: ARKANSAS 1099 (AR), ARIZONA 1099 (AZ), CALIFORNIA 1099 (CA), COLORADO 1099 (CO), CONNECTICUT 1099 (CT), DELAWARE 1099 (DE), FLORIDA 1099 (FL), GEORGIA 1099 (GA), HAWAII 1099 (HI), IDAHO 1099 (ID), ILLINOIS 1099 (IL), INDIANA 1099 (IN), IOWA 1099 (IA), KANSAS 1099 (KS), KENTUCKY 1099 (KY), LOUISIANA 1099 (LA), MAINE 1099 (ME), MARYLAND 1099 (MD), MASSACHUSETTS 1099 (MA), MICHIGAN 1099 (MI), MINNESOTA 1099 (MN), MISSISSIPPI 1099 (MS), MISSOURI 1099 (MO), MONTANA 1099 (MT), NEBRASKA 1099 (NE), NEVADA 1099 (NV), NEW HAMPSHIRE 1099 (NH), NEW JERSEY 1099 (NJ), NEW MEXICO 1099 (NM), NEW YORK 1099 (NY), NORTH CAROLINA 1099 (NC), NORTH DAKOTA 1099 (ND), OHIO 1099 (OH), OKLAHOMA 1099 (OK), OREGON 1099 (OR), PENNSYLVANIA 1099 (PA) NEW YORK 1099 (NY), RHODE ISLAND 1099 (RI), SOUTH CAROLINA 1099 (SC), SOUTH DAKOTA 1099 (SD), TENNESSEE 1099 (TN), TEXAS 1099 (TX), UTAH 1099 (UT), VERMONT 1099 (VT), VIRGINIA 1099 (VA), WASHINGTON 1099 (WA), WEST VIRGINIA 1099 (WV), WISCONSIN 1099 (WI) and WYOMING 1099 (WY) .

Step 7:

Make sure you have the right form 1099 print software for the year you are reporting 1099s for. As of Dec 2009 using our W2 Mate software you can print 1099 for 2009 1099, 2008 1099, 2007 1099, 2006  1099, 2005 1099 and 2004 1099.

Step 8:

Run W2 Mate W2 / 1099 software. If you haven’t installed W2 Mate yet, please download a free 1099 software evaluation by going to the software download page. Follow the step by step wizard which will guide you through the 1099 software installation process.

Step 9:

Setup a new 1099 recipient inside our 1099 software. Click on “1099 Recipient” icon and then click on the “New 1099 Recipient” button. Try to fill out as much information related to the1099 recipient as you can, the software will make sure you fill out the basic required 1099 information. Again please double check the 1099 Recipients’ identification number  and make sure you entered the correct value. If you are sending the 1099 form to recipient outside the U.S, make sure to check the Non-US address box and enter the foreign address (for example Canada 1099).

Step 10:

You now need to fill in the 1099 information on the 1099 form. Click on “1099 Forms” icon,  this will show a screen that is almost identical to the original 1099 form from the IRS. Most fields will be automatically populated based on the information you already entered for the 1099 recipient.

Step 11:

Fill-in the correct 1099 amount field. The most commonly used fields are “Rents” and “Nonemployee compensation”.
For “Rents” enter amounts of $600 or more for all types of rents, such as real estate rentals paid for office space (unless paid to a real estate agent), machine rentals (for example, renting a bulldozer to level your parking lot), and pasture rentals (for example, farmers paying for the use of grazing land). If the machine rental is part of a contract that includes both the use of the machine and the operator, the rental should be prorated between the rent of the machine (reported in box 1) and the operator’s charge (reported as nonemployee compensation in box 7). 
For “Nonemployee compensation” enter nonemployee compensation of $600 or more. Include fees, commissions, prizes and awards for services performed as a nonemployee, other forms of compensation for services performed for your trade or business by an individual who is not your employee, and fish purchases for cash. Include oil and gas payments for a working interest, whether or not services are performed. Also include expenses incurred for the use of an entertainment facility that you treat as compensation to a nonemployee.

Once you are done entering the 1099 amount(s) click the “Save” button.

Step 12:

Very important, before you start printing 1099s, please make sure your printer is hooked to your computer and turned on. Many of the support calls we get about printing 1099’s using our 1099 software are resolved by checking the printer and making sure it’s hooked up and configured properly on your computer.

Step 13:

Now we need to print the 1099 form (print form 1099 MISC) . Click on the print button, this will bring up the 1099 print dialog, where you can select the different 1099 printing settings and options.

Step 14:

Select one or more 1099 form recipients you want to print the 1099 form(s) for. The 1099 print dialog allows you to select one 1099 recipient, all  1099 recipient(s) or a range of 1099 recipients. The dialog also allows you to find a specific 1099 recipient to print the 1099 form for.

Step 15:

Select the 1099 recipient copy you want to print. Our software allows you to print these copies on regular white paper (no need for special 1099 printing paper). The most important copy is 1099-MISC Copy B.

Step 16:

We now need to print 1099 Copy A. This is the copy you need to send to the IRS and you need to print on red-ink paper (machine-readable). You can order these 1099 forms from our website by going to the 1099 forms page. To print the 1099 form you send to the IRS select “Print data only on a preprinted Red-ink Laser form [Copy A for Social Security on red-ink form]” . Please make sure you have pre-printed 1099-MISC in the printer before you hit the OK button.

Step 17:

Once you are done printing 1099 MISC forms, you need to print form 1096 (summary of all 1099-MISC forms you are sending to the IRS). To print form 1096, click on the “1096 Form” icon, this will display the 1096 screen, which should have all the fields already populated. Now make sure you have a pre-printed 1096 in the printer and click the print button. 

Step 18:

Stuff the 1099 recipient copies inside 1099 envelopes and send to the recipients by the 1099 due date. Also send forms 1099 Copy A along with form 1096 to the IRS by the due.

Step 19:

Make sure you are not printing and sending more than 255 1099 forms, in this case you will need to file electronically. You can use our 1099 e-file software for this purpose.

Step 20:

Once you’ve finished printing form 1096 and printed your 1099 forms, it’s highly recommended that you backup your database and save the backup in a safe place. Also make sure to save all payer copies of the 1099 forms you send out.

We hope this tutorial simplified the process to print 1099 forms and helps you better understand the main details of filing 1099 forms for 2009 and beyond. If you have any question about how to print form 1099 (including 1099-MISC, 1099-INT, 1099-DIV and 1099-R), please visit the main page of our website (http://www.realtaxtools.com )  where you will find a wealth of information about 1099 forms and you will find a number of ways to contact us including email, phone, fax or chat. Again, if you haven’t already downloaded a free 1099 software demo, please do so by going to the 1099 software page .

Monday, December 7th, 2009

1099 Deadline for 2009

Mark your calendars: the 2009 deadline for 1099 forms is around the corner.

Our W2 Mate 1099 Software helps businesses meet the 2009 1099 deadline for printing and e-filing 1099 forms. A free demo can be downloaded by going to the 1099 software download page .

Below are the 1099 forms deadlines for tax year 2009:

1099 Form Deadline (Due Date)
1099-MISC Copy B to Recipient February 1, 2010
1099-MISC Copy A to IRS March 1, 2010
1099-MISC Electronic filing to IRS March 31, 2010
1099-DIV Copy B to Recipient February 1, 2010
1099-DIV Copy A to IRS March 1, 2010
1099-DIV E File to IRS March 31, 2010
1099-INT Copy B to Recipient February 1, 2010
1099-INT Copy A to IRS March 1, 2010
1099-INT E File to IRS March 31, 2010
1099-R Copy B to Recipient February 1, 2010
1099-R Copy A to IRS March 1, 2010
1099-R E File to IRS March 31, 2010

To read more about our 2009 1099 software, please go to the 1099 software details page .

Thursday, October 29th, 2009

EFile Minnesota 1099 and E-File Minnesota W2

Due to a recent Minnesota law change, the electronic filing thresholds will decrease over the next few years:

(1) Tax year 2009 : Efile W-2s and/or Efile 1099s if you have more than 50 forms.
(2) Tax year 2010: File W-2s electronically and/or file 1099s electronically if you have more than 25 forms, and
(3) Tax year 2011 : E-file W-2 Forms and/or E file 1099 if you have more than 10 forms.

Your 2009 W-2s and any 1099s with Minnesota withholding are due February 28, 2010.

Refer to the new electronic filing threshold limits above to determine if you are required to submit your W-2s and/or 1099s electronically. Minnesota no longer accepts W-2s on CD-ROM, diskette, or in PDF format.

You can use our W2 Mate software to report W2s or 1099s to the state of Minnesota either by paper or through electronic filing. For W2 Forms, the software can print all copies (W2 Copy A, W2 Copy B, W2 Copy C, W2 Copy D, W2 Copy 1, W2 Copy 2) and can generate EFW2 (formerly MMREF) file to electronically  file with the state. For 1099 Forms, the software can print all copies (Copy B, Copy C, Copy 1, Copy 2) and can generate a file formatted based on IRS requirements for electronic filing. Minnesota participates in the combined federal/state filing program for reporting 1099 information, this program allows the payer or its agent to E-file 1099s with the IRS and authorizes the release of the information to the appropriate state (Minnesota in this case).

To read more about our 1099 Software or W2 Software , please go to www.realtaxtools.com .

Wednesday, October 28th, 2009

1099 Efile: Combined Federal State Filing program enhances Validation Process

The Combined Federal State Filing Program was established to simplify reporting of Information Returns (1099-DIV, 1099-G, 1099-INT, 1099 MISC, 1099-OID, 1099-PATR, 1099-R and 5498) to participating states. Due to increased concerns over proper disclosure of information, the Information Reporting Program is enhancing the validation process of combined federal/state data.

Beginning in Tax Year 2009 (Calendar Year 2010), the IRS will verify the accuracy of the following field positions :

(1) If field position 26 in the “A” record contains a “1,” then field positions 747-748 in the “B” record must contain a valid state code or blanks.

(2) If the “B” record contains a state code in field positions 747-748, then the “A” record must contain a “1” in field position 26.

In order to efile 1099 forms, you will need a  1099 efile software. Our W2 Mate software supports printing and E-filing forms 1099-MISC, 1099 INT, 1099-DIV and 1099-R. By supporting Combined Federal State Filing , our software allows users to efile 1099 forms with the following states: Alabama, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, District of Columbia, Georgia, Hawaii, Idaho, Indiana, Iowa, Kansas, Louisiana, Maine, Maryland, Massachusetts, Minnesota, Mississippi, Missouri, Montana, Nebraska, New Jersey, New Mexico, North Carolina, North Dakota, Ohio, South Carolina, Utah, Virginia and Wisconsin.

Click here to download a free demo of our 1099 software and start printing and efiling 1099 forms now.