Monday, November 8th, 2010

How to 1099 | How to 1099 a Contractor | How to 1099 an Employee

Lear how to 1099 someone including how to 1099 a contractor and how to 1099 an employee using our 1099 software, simply enter data and print 1099 forms. Try the 1099 program for yourself by downloading free 1099 software evaluation.

Payers will gather all their records concerning 1099 recipients. With this data available payers can start the process of issuing 1099 Misc forms. W2 Mate, our 1099 software, offers the user the ability create, file, report, print and email 1099 forms.

Purchase W2 Mate and easily enter company, recipient and 1099 data.

In general file Form 1099 –Misc for each person you have made payments to that are:

A. At least $10 in royalties or broker payments in lieu of dividends or tax-exempt interest

B. Fishing boat proceeds or gross proceeds paid to an attorney

C. At least $600 in rent, services, prizes and awards, other income payments, medical, and health care payments, crop insurance proceeds, cash payments for fish (or other aquatic life) you purchase from anyone engaged in the trade or business of catching fish, or, generally, the cash paid from a notional principal contract to an individual, partnership, or estate 1099 Misc forms include copies for the IRS, recipient and payer.

Copy A- submit to the IRS
Copy B- issue to recipient
Copy C- payer copy
Copy 1- submit to state department
Copy 2- issue to recipient to be filed with their state tax return if required
1096 Form Annual Summary and Transmittal to be submitted to the IRS with 1099 Misc A Forms

1099 software provides the user the ability to enter an unlimited number of companies and/ or contractors. Simply fill in company data including employer identification number, name and address. Just as easily fill in contractor information including social security number, name and address.

Before printing 1099 forms values must be entered on the 1099 form. In W2 Mate the user will bring up the 1099 form and enter values in the corresponding boxes for each of their contractors. Once each 1099 contractor’s form has been completed and saved you are ready to print Form 1099 –Misc for contractors.

1. Click print on Form 1099 screen.
2. Select the recipient’s form/s to be printed.
3. Select print a payer/ recipient copy. From the drop down arrow select the copy to be printed.
4. Print 1099 Misc A and 1096 Forms to preprinted red ink 1099 laser forms. The Internal Revenue Service requires preprinted 1099 Misc A and 1096 red ink laser forms in order to be scanned.

The IRS requires payers to issue 1099 Misc forms to their contractors no later than January 31st. Submit 1099 Misc A and 1096 to the IRS no later than February 28th if filing paper copies and March 31st if filing electronically.

Find an abundant amount of information on our 1099  page. Use our 1099 software to create, file, report, print and email 1099 forms including Misc, Int, Div and R. Try W2 Mate for yourself by downloading a free 1099 software trial.


FREE W2 1099 Software Download

Monday, August 16th, 2010

State 1099 Filing Requirements | 1099 State Reporting Requirements


1099 payers can use our 1099 software to meet the state 1099 filing requirements either on paper or through electronic filing. You can read more about this software and download a free 1099 software demo by visiting the 1099 tax software page.

Thirty six states require 1099 forms reporting for various types of non-payroll compensation and other miscellaneous income. While the 1099 filing requirements and dollar reporting thresholds may vary, the requirement to file a state return is generally contingent on the reporting requirements for the state in which the 1099 recipient resides. The states not requiring tax filing for 1099 forms are Alaska, District of Columbia, Florida, Illinois, Iowa, Louisiana, Nevada, New Hampshire, New York, Oregon, South Dakota, Tennessee, Texas, Washington and Wyoming

For the states below the payer is required to print a state copy of the 1099 form and mail it to them.

State Form


2010 / 2011


2010 / 2011


2010 / 2011


2010 / 2011

Alabama * * * *
Arizona       *
Arkansas * * * *
California * * * *
Colorado *     *
Connecticut *     *
Delaware *     *
Georgia *     *
Hawaii * * * *
Idaho *     *
Indiana       *
Kansas * * * *
Kentucky *     *
Maine * * * *
Maryland       *
Massachusetts * *   *
Michigan *     *
Minnesota * * * *
Mississippi * * * *
Missouri       *
Montana * * * *
Nebraska *     *
New Jersey * * * *
New Mexico *     *
North Carolina *     *
North Dakota * * * *
Ohio       *
Oklahoma *      
Pennsylvania       *
Rhode Island *     *
South Carolina *     *
Utah       *
Vermont *     *
Virginia *     *
West Virginia *     *
Wisconsin *     *



State Abbr.    State Department Mailing Address Phone Number
AL Dept. of Revenue Montgomery, AL 36130 (205)242-1175
AK Dept. of Revenue Juneau, AK 99811 (907)465-2320
AZ Dept. of Revenue Phoenix, AZ 85007 (602)542-3887
AR Dept. of Finance and Admin. Little Rock, AR 72201 (501)682-7200
CA Franchise Tax Board Sacramento, CA 95807 (800)852-5711
CO Dept. of Revenue Denver, Co. 80261 (303)534-1208
CT Dept. of Revenue Services Hartford, CT 08106 (203)566-8520
DE Dept. of Finance Wilmington, DE 19801 (302)577-3310
DC Dept. of Finance and Revenue Washington. D. C. 20001 (202)727-6104
FL Dept. of Revenue Tallahassee, FL 32301 (904)488-9750
GA State Revenue Commissioner Atlanta. GA 30334 (404)656-4236
HI Dept. of Taxation Honolulu, HI 96813 (808)587-1455
ID Dept. of Revenue and Taxation Boise, ID 83720 (208)334-3660
IL Dept. of Revenue Springfield, IL 62708 (217)782-3336
IN Dept. of Revenue Indianapolis, IN 46204 (317)232-4692
IA Dept. of Revenue and Finance Des Moines, IA 50319 (515)281-3114
KS Dept. of Revenue Topeka, KS 66612 (913)296-3909
KY Revenue Cabinet Frankfort, KY 40601 (502)564-4580
LA Dept. of Revenue and Taxation Baton Rouge. LA 70821 (504)925-7537
ME Bureau of Taxation Augusta, ME 04333 (207)289-2076
MD Comptroller of the Treasury Annapolis, MD 21404 (301)974-3851
MA Dept. of Revenue Boston, MA 02202 (617)727-4545
 MI Dept. of Treasury Lansing, MI 48909 (800)487-7000
MN Dept. of Revenue St. Paul, MN 55155 (612)296-3781
MS State Tax Commission Jackson, MS 39201 (601)359-1105
MO Dept. of Revenue Jefferson City, MO 65105 (314)751-4450
MT Dept. of Revenue Helena, MT 59620 (406)444-2981
NE Dept. of Revenue Lincoln, NB 68509 (402)471-2971
NV Dept. of Taxation Carson City, NV 89710 (702)687-4820
NH Dept. of Revenue Administration    Concord, NH 03301 (603)271-2191
NJ Division of Taxation & Treasury Trenton, NJ 08646 (609)292-6400
NM Dept. of Taxation and Revenue Santa Fe. NM 87509-0630    (505)827-0700
NY Dept. of Taxation and Finance Albany. NY 12227 (518)438-8581
NC Dept. of Revenue Raleigh, NC 27611 (919)733-3991
ND Tax Commissioner Bismarck, ND 58505 (701)224-3450
OH Dept. of Taxation Columbus, OH 43266 (614)466-2000
OK Tax Commission Oklahoma City, OK 73194 (405)521-3637
OR Dept. of Revenue Salem, OR 97310 (503)378-4988
PA Dept. of Revenue Harrisburg, PA 17120 (717)787-8201
RI Division of Taxation Providence, RI 02903 (401)277-2905
SC Tax Commission Columbia, SC 29201 (803)896-1450
SD Dept. of Revenue Pierre, SD 57501 (605)773-3311
TN Dept. of Revenue Nashville, TN 37219 (615)741-2481
TX State Comptroller Austin, TX 78774 (800)252-5555
UT Tax Commission Salt Lake City, UT 84134 (801)530-4848
VT Dept. of Taxes Montpelier, VT 05602 (802)828-2505
VA Dept. of Revenue Richmond, VA 23282 (804)367-8031
WA Dept. of Revenue Olympia, WA 98504 (206)753-5525
WV Dept. of Tax and Revenue Charleston, WV 25305 (304)348-3333
WI Dept. of Revenue Madison, WI 53702 (608)266-2211
WY  Dept. of Revenue Cheyenne, WY 82002 (307)777-7962


You can easily meet the State 1099 Filing Requirements using our 1099 software. Start today by downloading a free demo.

Friday, August 13th, 2010

Oregon 1099 Form: Oregon 1099 Reporting | Oregon 1099 E-File


Businesses in Oregon State can use our 1099 software to report 1099s electronically. The software can also print Oregon 1099 form on regular paper. To learn more about our 1099 reporting software, please go to www.realtaxtools.com .

Effective for calendar year 2011, businesses with 250 or more of any one type of 1099 information return are required to report return information electronically.

The Oregon Department of Revenue will follow the same file specification for the 1099 forms  information as the Internal Revenue Service.

The transmittal due date is March 31, 2012. Forms 1099-MISC, 1099-G, 1099-R, and W-2G are filed electronically only; paper 1099s or other forms of media are not accepted.

Our 1099 e-filing software complies with IRS Publication 1220 (Specifications for Filing Forms 1098, 1099, 5498, and W-2G. Electronically).

Payers issuing fewer than 250 information returns may also file their 1099s electronically if they choose, but will be required to file electronically starting with the due dates below:

   For payers that issue 100 or more but less than 250, electronic filing begins with 2012 forms due in 2013.

   For payers that issue more than 10 but less than 100, electronic filing begins with 2013 forms due in 2014.

 Start by downloading our W2 Mate software and see how easy it’s to prepare Oregon state 1099 forms.

Friday, August 13th, 2010

Oregon W-2 Form: Oregon W-2 Filing requirements | Oregon W-2 E-File


Businesses in Oregon can use our W2 Software to report W-2 information electronically. A free demo of our W2 reporting software can be downloaded from the w2 software download page.

Oregon W-2 Filing requirements

Effective for calendar year 2010, businesses with 50 or more employees and all payroll service providers are required to report W-2 information electronically.

The Oregon Department of Revenue will follow the same file specification for the W-2 forms information as the Social Security Administration.

The transmittal due date is March 31, 2011. Forms W-2 are filed electronically only; paper W-2s or other forms of media are not accepted.

Visit the Social Security Administration’s website for more information about their EFW2 format.

Employers that do not use a payroll service and have fewer than 50 employees may also file their W-2s electronically if they choose, but will be required to file electronically starting with 2011 forms.

To learn more about W2 E-Filing, please visit our website at www.realtaxtools.com .

Tuesday, August 10th, 2010

1099 Reporting Health Care | 1099 Reporting Health Care Bill


1099 Reporting changes made by the Health Care Bill

Our 1099 reporting software gives accountants and businesses all the tools they need for printing and e-filing 1099’s and W2’s. You can read more about this software from the 1099 software page.

The IRS is seeking comments regarding expanded 1099 reporting requirements with respect to the reporting of payments made in the course of the payor’s trade or business. The new reporting requirements are in section 6041 of the Internal Revenue Code (the Code), which was amended by section 9006 of the Patient Protection and Affordable Care Act of 2010. Very generally, these amendments expand existing information reporting requirements to apply to payments made to corporations and to include certain payments of gross proceeds and with respect to property. The new reporting requirements under these amendments apply to payments made after December 31, 2011.

Section 6041 generally requires information returns to be made by every person (payor) engaged in a trade or business who makes payments, as defined in section 6041(a), aggregating $600 or more in any taxable year to another person (payee) in the course of the payor’s trade or business. The information returns must be filed with the Internal Revenue Service and corresponding statements must be sent to each payee. Form 1099-MISC, Miscellaneous Income, is generally used for this purpose, although Form W-2, Wage and Tax Statement, is generally used for payments to employees.

The Act amended section 6041(a) to add payments of “amounts in consideration for property” and “gross proceeds” to the list of payments subject to reporting. However, the Act retained existing exceptions in section 6041(a) for “payments to which section 6042(a)(1), 6044(a)(1), 6047(e), 6049(a), or 6050N(a) applies,” and “payments with respect to which a statement is required under the authority of section 6042(a)(2), 6044(a)(2), or 6045.” These excepted payments include most interest, dividends, royalties, and securities and broker transactions.

The Act also added new section 6041(h) regarding the application of section 6041 to payments made to corporations. Existing regulations under section 6041 generally except payments to corporations, exempt organizations, governmental entities, international organizations, and retirement plans from reporting under section 6041. See Treas. Reg. §1.6041-3(p). New section 6041(h) provides that, notwithstanding any regulation prescribed by the Secretary before the date of enactment, for purposes of section 6041, the term “person” includes any corporation that is not an organization exempt from tax under section 501(a). Thus, under new section 6041(h), payments to corporations that are not tax-exempt may be subject to information reporting.

Finally, the Act added new section 6041(i) authorizing the Secretary to prescribe such regulations and other guidance as may be appropriate or necessary to carry out the purposes of section 6041, including rules to prevent duplicative reporting of transactions. Also, section 6041(a) provides generally that information returns under section 6041 shall be furnished under such regulations and in such form and manner, and to such extent, as may be prescribed by the Secretary.

The Treasury Department and the Internal Revenue Service intend to issue guidance that will implement these changes to section 6041 in a manner that minimizes burden and avoids duplicative reporting. This notice requests comments regarding possible approaches to the section 6041 guidance that will assist in achieving those goals.

For example, the Treasury Department and the Internal Revenue Service have already issued a proposed regulation that would allow a broad exception from section 6041 information reporting for payment card transactions that would otherwise be reportable under section 6050W of the Code, effective for payments beginning in 2011. This proposed regulation is expected to be finalized later this summer. Thus, business purchases made with payment cards will be exempt from information reporting under section 6041.

The Treasury Department and the Internal Revenue Service request comments on additional circumstances in which duplicative reporting might otherwise occur under section 6041 and another Code section, such as section 3402(t), and on rules that would prevent such duplicative reporting. Specific comments are also requested regarding the burden associated with implementing the new reporting requirements for different types of taxpayers and businesses.