Thursday, February 25th, 2010

Connecticut Forms 1099-MISC and 1099-R Electronic Filing (e-Filing)


Our W2 Mate W2 1099 e-File software allows Connecticut payers filing 1099 MISC and 1099-R electronically to generate the electronic submission file that needs to be sent to the Connecticut  Department of Revenue though upload at the Taxpayer Service Center (TSC) website. To read more about our 1099 software, please go to www.realtaxtools.com or download a free 1099 software demo from here .

Connecticut 2009 / 2010 1099 Deadlines

For Connecticut payers filing annual informational returns (1099 MISC and 1099-R) electronically, the 1099 deadline is March 31, 2010.
For Connecticut payers not filing annual informational returns (1099 MISC and 1099-R) electronically, the 1099 due date is February 28, 2010.

Connecticut 1099 Electronic Filing Requirements

Taxpayers who file 25 or more Forms 1099-R or 1099-MISC per form type are required to file electronically through the Department of Revenue Services (DRS) electronic Taxpayer Service Center (TSC). Penalties apply to returns not filed electronically if 1099 electronic filing is required.

Connecticut 1099 Filing Penalties

The penalty for late filing is $50. A penalty of $5 per form (up to a total of $2,000 per calendar year) is imposed on payers who fail to file federal Forms 1099 or W-2G with DRS. This penalty is also imposed on payers required to file 1099’s electronically if they file using any other media without first obtaining a waiver.

Paper forms that accompany Connecticut 1099 Electronic Filing

Do not submit paper copies of any electronically filed forms. If there are any attachments that cannot be electronically filed, keep this information with your records to be provided to DRS upon request.

Filing Form CT-1096

Connecticut Taxpayer Service Center will automatically populate Form CT-1096 for the payer once Forms 1099 have been successfully uploaded. The user must verify all the 1099 / CT-1096 figures and complete the quarterly breakouts.

Start Connecticut 1099 MISC and 1099-R electronic filing…Download W2 Mate .

Tuesday, February 23rd, 2010

2009 1096 : 2009 Form 1096 | 2010 1096 Form


2009 Form 1096 are used to mail 2009 1099 paper forms to the Internal Revenue Service. This Annual Summary and Transmittal is submitted with your 1099 Copy A forms (MISC, INT, DIV and R). Our 2009 1096 software allows the user to print data to preprinted red ink 1096 laser forms. Learn more about our 1096 software by downloading a free 1099 software trial or visiting our 1099 software page.

W2 Mate, our form 1096 software, supports 1099 Misc, DIV, INT and R forms (additional fees may apply). One 1096 2009 form must accompany each type of 1099 form reported for tax year 2009 in 2010 . If you are filing both 2009 1099 INT and 2009 1099-Misc you will need form 1096 for each group of forms. Information included on 1096 form is filer’s name and address, contact information, EIN or SSN, total number of forms reported for 2009, federal income tax withheld and total amount reported on the 1096 form (this box is not used in the case 1099 Misc or 1099 G). Payers may find valuable information at IRS.GOV .

Depending on where your business is located the IRS provides two mailing address for 2009 1096.

Alabama, Alabama, Arizona, Arkansas, Connecticut, Delaware, Florida, Georgia, Kentucky, Louisiana, Maine, Massachusetts, Mississippi, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, Texas, Vermont, Virginia and West Virginia will use mailing address

Department of the Treasury
Internal Revenue Service Center
Austin, TX 73301

Alaska, California, Colorado, District of Columbia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Maryland, Michigan, Minnesota, Missouri, Montana, Nebraska, Nevada, North Dakota, Oklahoma, Oregon, South Carolina, South Dakota, Tennessee, Utah, Washington, Wisconsin, Wyoming will use mailing address

Department of the Treasury
Internal Revenue Service Center
Kansas City, MO 64999

The 2009 1096 software generates 1099 recipient and payer copies (B, C, state 1 and 2) to blank white paper, blank perforated paper and preprinted laser 1099 forms. All blank paper printing does include the option to print instructions on the back of the form. The IRS requires 1099 and 1096 forms to be scanned. To accommodate these regulations W2 Mate prints the data to preformatted red ink laser 1099 and 1096 forms.
Our 1096 filing software with optional features added has the ability to import 2009 1099 form information, create a pdf 1099 Misc file that can be emailed to recipients and e-file form 1096. We offer a full line of 1099 and 1096 forms and envelopes. You can view a complete list of 1096 software, 1099 MISC software, optional features and supplies on our buy page.

To create, issue and file Form 1096 2009 try our free 1096 software download.

Tuesday, February 23rd, 2010

EFW2 | EFW2 Format | EFW2 File Format | EFW2 Software


EFW2 or EFW2 format is a type of file used by employers and payroll providers to report w2 forms electronically with the SSA (Social Security Administration) . Each year the SSA updates the W-2 electronic filing instructions through what is called the “Specifications for Filing Forms W-2 Electronically” or EFW2. For example for tax year 2009 (w2’s reported in 2010) the SSA issued 2009 EFW2 specifications (EFW2 Tax Year 2009).

Our W2 Mate W2 1099 software fully supports the EFW2 format. You can read more about W2 Mate and download a free EFW2 w2 software demo by visiting the W2 Mate software page.

Where can I find an EFW2 Software?

Our W2 Mate software is a full EFW2 software that complies with the SSA Specifications for Filing Forms W-2 Electronically. Read More.

How Does a file in EFW2 Format look like?

A file using the EFW2 Format has the following structure or layout:

RA Record – Submitter Record (Required)
RE Record – Employer Record (Required)
RW Record – Employee Wage Record (Required)
RO Record – Employee Wage Record (Optional)
RS Record – State Wage Record (Optional)
RT Record – Total Record (Required)
RU Record – Total Record (Optional)
RV Record – State Total Record (Optional)
RF Record – Final Record (Required)

How can I create an EFW2 file?

You will usually need a computer software to create the EFW2 file for you. It’s not easy to manually create an EFW2 file by hand.

Does a file in the EFW2 Format have a certain file extension?

No it does not and you can name the EFW2 anything you want.

What character sets are used by the EFW2 format?

 ASCII-1 (American Standard Code for Information Interchange-1) for SSA Business Services Online submitters.

Is there a set length for each record in an EFW2-formatted file?

Yes, 512 bytes.

Are there any restrictions concerning the number of records for an EFW2 file?

EFW2 can hold up to one million employee wage records.

Does the EFW2 Format have any rules for money fields?

Money amounts inside a file that complies with the  EFW2 format must contain only numbers, with no punctuation and must include both dollars and cents with the decimal point assumed.

Download our W2 Mate software and generate your EFW2 files now. W2 Mate software free demo.


Monday, February 22nd, 2010

Illinois Electronic W-2 | IL e-File W2 for Payroll Providers & Employers | IL EFW2

Our W2 Mate W2 1099 Software creates EFW2 (W2 electronic files) that fully comply with Illinois Department of Revenue Electronic W-2 Specifications . This means that CPAs, accountants, payroll providers and employers can use W2 Mate to electronically submit W-2s with Illinois (e-file Illinois W2’s). To read more about W2 Mate, please visit the W2 Software page or download a free demo from the w2 software download page.

The Illinois Electronic W-2 transmittal program requires payroll providers and employers with 250 or more employees to transmit W-2 returns using the Social Security Administration’s EFW2 format. Payroll providers who file payroll returns and complete W-2s for employers and any employer that has 250 or more employees are required to participate in this new program. W2 Mate fully supports the Social Security Administration’s EFW2 format including Illinois specific requirements.

The due date for submitting 2009 W-2s electronically is March 31, 2010. If you have received an extension of time to file the W-2s electronically with the IRS, you may forward that information along with a letter of explanation to Illinois department of revenue for consideration. IDOR will begin accepting electronic transmissions of W-2 data on February 1, 2010. Illinois no longer accepts W-2 information submitted on magnetic media. CD-ROMs, DVD-ROMs, tapes, and diskettes are not acceptable forms of transmission and will not be processed.

Illinois EFW2 Format – Form W-2

EFW2 Code RA – Submitter Record : Required
EFW2 Code RE – Employer Record : Required
EFW2 Code RW – Employee Wage Record : Required
EFW2 Code RO – Employee Wage Record : Optional
EFW2 Code RS – State Record : Required
EFW2 Code RT – Total Record : Required
EFW2 Code RU – Total Record : Optional
EFW2 Code RV – State Total Record : Required
EFW2 Code RF – Final Record : Required

Steps to e-File W-2s with Illinois Department of Revenue:

  1. Obtain your Illinois ETIN (Logon ID) and test and production passwords using the Transmitter Registration. Allow 1 business day for your ETIN to become active.
  2. Download the HttpsPost Utility program and save it to your computer.
  3. Download and Install W2 Mate 2009 W2 / 1099 software.
  4. Enter or import employees and w2 information into W2 Mate software.
  5. Inside W2 Mate create W2 e-File. Click on “E-Filing > W2 Forms” from the top menu. In the dialog that comes up MAKE sure to check the boxes “Include State E-Filling information” AND “Include State Total Record (RV Record)” .
  6. Upload your file generated from W2 Mate W2 1099 software using the Illinois HttpsPost Utility program.
  7. Log into our Acknowledgement Retrieval application 30 minutes after you submit your W-2 file to see whether the file was accepted or rejected.
  8. W-2 files must be accepted no later than March 31, 2010.

Payroll providers and employers : To electronically submit your W-2s with Illinois use our W2 Mate software and see how easy and user-friendly it’s. Download free w2 software demo .

Friday, February 19th, 2010

W3 Form | 2009 W3 Form | 2010 Form W3 | W3 Form software

2009 W3 forms are due March 1, 2010. Mail these laser forms to the Social Security Administration with your W2 copy A forms. Our W3 software allows the user to print data to preprinted red ink W3 laser forms. Customers with a laser printer may choose to print SSA approved laser substitute W2 copy A and W3 forms to blank paper. Download a free trial of W2 Mate.

W2 Mate our W2 form printing software is a convenient way to print your W2/ W3 forms. The basic software will create and print W2 copies B, C, D, state 1 and 2 to blank white paper, blank perforated paper or preprinted laser forms. The W2 program will print the data to preprinted red ink W2 A and W-3 forms. W2 Mate has many optional features available to our customers to assist them in creating and filing W2 / W3 forms. One of our most popular optional features is laser substitute printing. This option allows the user to print SSA approved laser substitute W2 A and W3 forms to blank paper. The option requires a laser printer but makes filing W3 forms very simple. Some of the other useful optional features are importing, e-filing and the ability to generate a pdf file which can be emailed to employees. The W3 software can be used alone or with any and/ or all optional features.

For users filing with SSA by mail we offer W2 A and W3 laser forms. W2 laser forms are sold individually or in sets. Customers can find a complete stock of software, laser forms, perforated paper and envelopes on our buy page.

Evaluate our W3 software download a free demo…….Then purchase to create, print and file W2 and form W-3.