Monday, August 9th, 2010

Minnesota Payroll: Reciprocity Employee Withholding


Payroll Mate payroll software helps small businesses throughout the nation do payroll easily and at a very reasonable cost. Please visit our small business payroll software page for more details.

The state of Minnesota has recently released  Payroll Withholding Tax Fact Sheet 20 which covers  Reciprocity Employee Withholding for employers who employ Michigan or North Dakota residents to work in Minnesota or Minnesota residents to work in Michigan or North Dakota.

 If you are a Minnesota company and you are required to withhold federal income tax from an employee’s wages who is a resident of a reciprocity state, in most cases you are also required to withhold Minnesota income tax. However, if your employee does not want you to withhold Minnesota tax from his or her payroll check, they must give you a completed Form MWR, Reciprocity Exemption/Affidavit of Residency, by February 28 of each year, or within 30 days after he or she begins working or changes their permanent residence. To continue to be exempt from Minnesota withholding tax, the employee must submit a new Form MWR to you each year.  You have until March 31 of each year or within 30 days after the employee gives you a Form MWR to submit copies to the department. For details, see Form MWR instructions.

 If you are a company located in a reciprocity state, you are not required to withhold Minnesota tax from an employee who is a Minnesota resident. However, you may choose to do so as a courtesy to your employee. If you choose not to withhold Minnesota tax, your employee may be required to make regular estimated tax payments to us. Your employee is required to pay estimated tax if he or she expects to owe $500 or more on their Minnesota income tax return.

Test drive of our Payroll Software and see how easy it’s to do payroll yourself.

Monday, August 9th, 2010

Latest State Withholding Tables | Payroll Withholding Calculator


Our Payroll Software ships with the latest withholding tax tables with support for all 50 states and DC. You can download a free demo by visiting the payroll software download page.

These are the latest withholding tables as of August 9, 2010 . 

Table Revision Date
Alabama Withholding Tables July 2010
Alaska No income tax
Arizona Withholding Tables November 2009
Arkansas Withholding Tables December 28 2009
California Withholding Tables January 2010
Colorado Withholding Tables May 2009
Connecticut Tables December 2008
Delaware Withholding Tables January 2000
D.C Withholding Tables January 2010
Florida No income tax withholding
Georgia Withholding Tables January, 2010
Hawaii Withholding Tables January 2007
Idaho Withholding Tables November 2008
Illinois Withholding Tables December 2007
Indiana Withholding Tables December 1 2009
Iowa Withholding Tables April 2006
Kansas Withholding Tables December 2009
Kentucky Withholding Tables December 2009
Louisiana Withholding Tables January 2003
Maine Withholding Tables November 2009
Maryland Withholding Tables December 2009
Massachusetts January 2008
Michigan Withholding Tables December 2009
Minnesota Withholding Tables January 2010
Mississippi Withholding Tables    July 2010
Missouri Withholding Tables December 2009
Montana Withholding Tables January 2005
Nebraska Withholding Tables January 2008
Nevada No income tax
New Hampshire No income tax
New Jersey Tax Tables December 2009
New Mexico Tables July 2010
New York Withholding Tables January 2010
N.C Withholding Tables October 2009
N.D Withholding Tables December 2009
Ohio Withholding Tables December 2009
Oklahoma Withholding Tables December 2009
Oregon Withholding Tables January 2007
Pennsylvania Flat rate of 3.07%
S.C Withholding Tables October 2008
South Dakota No state income tax withholding
Tennessee No income tax withholding
Texas No income tax withholding
Utah Withholding Tables November 2009
Vermont Withholding Tables December 2009
Virginia Withholding Tables December 2009
W Virginia Withholding Tables Jan 2007
Washington No income tax withholding
Wisconsin Withholding Tables July 2009
Tuesday, June 22nd, 2010

Claiming The Hire Act Payroll Exemption | Form W-11 | 2010 Form 941

Use Form W-11 to confirm that an employee is a qualified employee under the HIRE Act. Claim your payroll tax exemption with our payroll program. Download a free trial of Payroll Mate our small business payroll software .

Washington has recently enacted the HIRE Act (Hiring Incentives to Restore Employment). This new law includes two tax incentives to be claimed by employers who hire workers who were previously unemployed or only working part time. The tax benefits apply to workers hired after Feb. 3, 2010 and before Jan. 1, 2011 and/ or for each worker employed for at least a year.The first payroll tax exemption involves the employer’s share of Social Security tax on qualified employees starting on wages paid on March 19, 2010. The employer will be exempt from their 6.2% Social Security tax through December 31, 2010. The second payroll tax credit (hire retention credit) applies in the case of the newly hired workers staying employed for at least a year. Business owners may claim an additional general business tax credit, up to $1,000 per worker, when they file their 2011 income tax returns.The IRS has released a modified 2010 Form 941 in order to claim the payroll tax exemption. Employers will start using this form for second quarter 941 filing. The payroll tax exemption is based on when the wages were paid regardless of when the wages were earned. Wages paid to qualified employees during the first quarter from March 19, 2010 to March 31, 2010 are claimed on the second quarter Form 941 as a credit. The amount of the credit will be refunded to the employer or applied towards a liability in a following quarter. The exemption must be claimed on the return for the quarter in which the wages were paid. Employees must certify by a signed affidavit, under penalties of perjury, that they have not been employed for more than 40 hours during the 60-day period ending on the date they started employment. The IRS has issued Form W-11 that business owners may use as the affidavit. You are allowed to use another similar statement if it contains employee name, Social Security Number, first date of employment and name of employer. The employee must sign it under penalties of perjury.

You can find more information about Payroll Mate an easy payroll solution by going to  or by downloading a free demo of our payroll/ Form 941 software .

Monday, March 29th, 2010

How to Make Paycheck Stubs | How to Make Payroll Check Stubs

Make paycheck stubs using Payroll Mate payroll software. Easily create paychecks or just generate paycheck stubs with our small business payroll software.

Our payroll solution prints checks which include paycheck stubs. Our software prints to preprinted top checks. The computer top check is comprised of a paycheck, on the top of an 8.5 in. x 11 in. sheet, and two paystubs below. One paystub is for the employee and one paystub is for the employer.

To print checks and paycheck stubs in Payroll Mate you will pull a check printing report from the reports screen. The first step is to specify the checks you wish to print by selecting the pay date of the checks and choosing the employees, to include, from the list. The user can now preview the checks that are to be printed by choosing preview- export checks. You may wish to do this before printing to your check stock to verify the correct checks are prepared to print. If you are satisfied with the check preview, click on the print option. You have now printed your paychecks and paycheck stubs.

For users who opt to use direct deposit or manually write checks you can still print paycheck stubs for your employees using our payroll software. By pulling a check printing report as above you can print the check to blank paper. This allows employers to issue paycheck stubs to their employees who have direct deposit or have a manually written check.

Payroll Mate users may find a helpful step by step instructional payroll check printing video  online.

Purchase Payroll Mate payroll software and receive the software instantly to begin using the program today.

Thursday, March 25th, 2010

Where to Mail 2010 Form 941 | Where to Mail 941 Tax Form for 2010


Where to mail Form 941 for 2010 depends on your location and whether you are including a payment. Employers required to generate, to print and to mail form 941 can use our payroll software to accomplish this task.

Visit our payroll software download page to test drive our 2010 payroll software .

Form 941 software generates the 2010 941 form using payroll information you have entered. The program automatically populates the form and prints the form to be mailed to the IRS.

Use 2010 Form 941 to report wages you have paid, tips your employees have received, federal income tax you withheld, both the employer’s and the employee’s share of social security and Medicare taxes, current quarter’s adjustments to social security and Medicare taxes for fractions of cents, sick pay, tips, and group-term life insurance, advance earned income tax credit (EIC) payments, credit for COBRA premium assistance payments.

Mail payroll form 941 to the following addresses:

If you are in… Connecticut, Delaware, District of Columbia, Georgia, Illinois, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Tennessee, Vermont, Virginia, West Virginia, Wisconsin and are not submitting a payment mail the form to
Department of the Treasury
Internal Revenue Service
Cincinnati, OH 45999-0055
If you are in the above states and are submitting a payment mail the form to
Internal Revenue Service
P.O. Box 804522
Cincinnati, OH 45280-4522

If you are in… Alabama, Alaska, Arizona, Arkansas, California, Colorado, Florida , Hawaii, Idaho, Iowa, Kansas, Louisiana, Minnesota, Mississippi, Missouri, Montana, Nebraska ,Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Utah, Washington, Wyoming and are not submitting a payment mail the form to
Department of the Treasury
Internal Revenue Service
Ogden, UT 84201-0005
If you are in the above states and are submitting a payment mail the form to
Internal Revenue Service
P.O. Box 105083
Atlanta, GA 30348-5083

If you have no legal residence or principal place of business in any state and are not submitting a payment mail the form to
Internal Revenue Service
P.O. Box 409101
Ogden, UT 84409
If you have no legal residence or principal place of business in any state and are submitting a payment mail the form to
Internal Revenue Service
P.O. Box 105273
Atlanta, GA 30348-5273

Special filing addresses for exempt organizations, federal, state and local government entities and Indian tribal governmental entities; regardless of location are as follows
Without a payment mail form 941 to
Department of the Treasury
Internal Revenue Service
Ogden, UT 84201-0005
With a payment mail form 941 to
Internal Revenue Service
P.O. Box 105083
Atlanta, GA 30348-5083

You can find more information about 941 Form/ payroll software by going to  or by downloading a free demo of our payroll/ 941 form software.