Friday, March 5th, 2010

Payroll 2010 | Payroll Software 2010 | 2010 Payroll


2010 payroll can be easily prepared using our 2010 payroll software. Payroll Mate is a cost effective solution for processing payroll 2010 checks and tax forms. Payroll Mate has many benefits including up to date 2010 state and federal tax tables, automated calculations, customizable deductions, incomes and tax categories. See the many benefits of our 2010 payroll solution by downloading a free demo from the 2010 payroll software download page.

Payroll Mate is stand alone in-house payroll 2010 preparation software. Feel a sense of security knowing your password protected information cannot be viewed online. Be confident the 2010 payroll tax calculations made by Payroll Mate are accurate. We have the most up to date tax tables at all times. Tax tables as with all updates are sent electronically over the internet. 2010 payroll software prompts the user to check for updates so you never miss an opportunity to update your program.

2010 Small Business payroll software greatly reduces the time to prepare 2010 payroll for business owners. The program automatically computes 2010 taxes, prints payroll reports for 2010,  federal forms and checks. These reports allow users to get an overview of their payroll history and pull up records for various dates within the tax year. Examples of these reports are tax liability, journal details, journal summary, and employee earning total, deposit requirements, payroll taxes, payroll details, and pay periods. Payroll Mate also supports federal forms 2010 940, 2010 941, 2010 944 and 2010 W2 forms. Payroll Mate prints payroll checks and paystubs for your employees quickly and easily.

Our Payroll software for 2010 is low cost flexible software which can be adapted to fit your needs. Payroll Mate allows for the creation of custom made deduction, income and tax categories. User defined incomes, deductions and tax categories will also allow the business owner to create situations that may be unique to their specific company making it very flexible and powerful. Cooperative, courteous and accommodating support staff can enhance the users experience with the 2010 payroll software.

Find complete 2010 payroll tax software that fits the needs of most users regardless of their payroll requirements. Download Payroll Mate from our payroll software 2010 download page.

Wednesday, March 3rd, 2010

2010 Payroll Calculator | Payroll Calculator 2010 | 2010 Payroll Taxes Calculator


Use a 2010 payroll calculator to simplify payroll. Avoid manual calculation errors by using Payroll Mate 2010 payroll software. This payroll calculator automatically computes payroll taxes and deductions. See if this accommodating payroll calculator software will meet the needs of your company by downloading a free demo from our 2010 payroll calculator download page.

Avoid costly manual errors. Use an automated payroll calculator. Payroll Mate is accurate, efficient and consistent payroll software. The software calculates federal income tax withholding, Social Security tax, Medicare, state income tax withholding and local payroll taxes. The flexibility of this payroll calculator makes it an asset to all users. Payroll Mate 2010 allows the user to easily enter their own types of incomes, deductions and taxes or use the categories we have built in.

Types of payroll incomes built into 2010 payroll calculator include hourly pay, salary, commission, tips, overtime and more. When establishing a new payroll income it can be based on a number of different variables. Base new incomes on a fixed or variable amount, per year, per hour, per piece, per mile and/ or percentage of sales. Employers can create incomes that are tax exempt if this applies to their situation. Users also have the choice to select various deductions that will apply to various incomes.

As with types of incomes, Payroll Mate supports a number of built in deductions such as 401K and health insurance. We also allow user defined payroll deductions that may include union dues, loans and child support. Deductions can be calculated numerous ways and added as tax exempt if applicable. Deductions can be directed to W2 box 10, 12 or 14. You can add an unlimited number of deductions, the flexibility of this 2010 payroll calculator does not exclude any type of deduction.

Federal income tax withholding, state income tax withholding, Medicare, Social Security, federal unemployment, state unemployment, state disability insurance are built in automatically calculating tax categories in 2010 payroll calculator. Users can add an unlimited number of custom tax categories for example county taxes, school taxes and/ or municipality taxes. To add a new tax category simply fill in the tax details screen and apply the appropriate taxes to each employee.

Payroll Mate is extremely versatile software fitting the needs of all users. Payroll calculator 2010 automatically computes built in and user defined incomes, taxes and deductions.

Save time and money by using 2010 payroll calculator. Try it for yourself by downloading a free demo from our payroll software download page.

Wednesday, January 13th, 2010

2009 940 : 940 for 2009 | 940 for 2009 filed in tax year 2010


It’s this time of the year when businesses need to fill out, print and mail form 940 (for 2009, filed in 2010). The tutorial below will show you how to use our Payroll Mate payroll solution to prepare 2009 940 (due February 1, 2010 ). If you haven’t installed Payroll Mate yet, do so by downloading a free payroll software demo by going to .

2009 940 – Step 1:

Start Payroll Mate payroll software by clicking on the Payroll Mate 2009 icon on the desktop.

2009 940 – Step 2:

From the navigation bar on the left click on the “Forms” button.

2009 940 – Step 3:

Click on the button named “940 (Employer’s Annual Federal Unemployment (FUTA) Tax Return)”. This will open the 2009 940 form screen.

2009 940 – Step 4:

Under the type of Return for 2009 940 check one or more of the following: “Amended” ,  “Successor employer” , “No payments to employees in 2009” or “Final: Business closed or stopped paying wages”.

2009 940 – Step 5:

Verify the state abbreviation. The following values are acceptable: Alabama (AL) , Alaska (AK) , Arizona (AZ) , Arkansas (AR) , California (CA) , Colorado (CO) , Connecticut (CT) , Delaware (DE) , District of Columbia (DC) , Florida (FL) , Georgia (GA) , Hawaii (HI) , Idaho (ID) , Illinois (IL) , Indiana (IN) , Iowa (IA) , Kansas (KS) , Kentucky (KY) , Louisiana (LA) , Maine (ME) , Maryland (MD) , Massachusetts (MA) , Michigan (MI) , Minnesota (MN) , Mississippi (MS) , Missouri (MO) , Montana (MT) , Nebraska (NE) , Nevada (NV) , New Hampshire (NH) , New Jersey (NJ) , New Mexico (NM) , New York (NY) , North Carolina (NC) , North Dakota (ND) , Ohio (OH) , Oklahoma (OK) , Oregon (OR) , Pennsylvania (PA) , Rhode Island (RI) , South Carolina (SC) , South Dakota (SD) , Tennessee (TN) , Texas (TX) , Utah (UT) , Vermont (VT) , Virginia (VA) , Washington (WA) , West Virginia (WV) , Wisconsin (WI) , Wyoming (WY)

2009 940 – Step 6:

Review the numbers generated by Payroll Mate for part 2 “Part 2: Determine your FUTA tax before adjustments for 2009. If any line does NOT apply, leave it blank.” . This includes “Total payments to all employees” on this 940 for 2009 form. This also include 2009 Payments exempt from FUTA tax and Total of payments made to each employee in excess of $7,000 in tax year 2009.

2009 940 – Step 7:

Verify  any adjustments you have under “Part 3: Determine your adjustments. If any line does NOT apply, leave it blank.”  Payroll Mate 2009 will auto populate these numbers on form 940 2009 based on the payroll checks created during 2009 tax year.

2009 940 – Step 8:

Determine your FUTA tax and balance due or overpayment for 2009 940. Payroll Mate payroll software will automatically populate the fields related to this section based on employee checks.

2009 940 – Step 9:

Review the numbers populated by Payroll Mate 2009 for FUTA tax liability by quarter. Payroll Mate will not populate these numbers if line 12 on form 940 is less or equal to $500.

2009 940 – Step 10:

Once you finish steps 1 through 9 above, click on the “Preview” button inside 2009 Payroll Mate . Please go through all the fields on the 2009 form 940 and verify their values.

2009 940 – Step 11:

When you ready to print your 2009 940, click on “Print” button.

If you don’t already have a copy of Payroll Mate, you can download a free demo by going to the 2010 payroll software page.

Wednesday, January 13th, 2010

Form 940 Deadline | Form 940 Due Date| 2009 Form 940 Deadline

Our Payroll Mate payroll software allows businesses, accountants  and payroll service providers to prepare and print form 940 (Employer’s Annual Federal Unemployment (FUTA) Tax Return). A free demo of Payroll Mate can be downloaded by going to the payroll software download page. You can also learn more about our form 940 software by visiting our payroll system page at: .

The due date for filing Form 940 for 2009 is February 1, 2010. However, if you deposited all your FUTA tax when it was due, you may file Form 940 by February 10, 2010.

If the IRS receives your return after the 940 due date, they will treat your return as filed on time if the envelope containing your 940 return is properly addressed, contains sufficient postage, and is postmarked by the U.S. Postal Service on or before the form 940 due date or sent by an IRS-designated private delivery service on or before the due date.

Where Do You File form 940 for 2009?

If you are in Connecticut , Delaware , District of Columbia , Georgia, Illinois, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan , New Hampshire  New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Tennessee, Vermont, Virginia, West Virginia or Wisconsin: If you are NOT sending a payment then send form 940 to: Department of the Treasury – Internal Revenue Service – Cincinnati, OH 45999-0046 .If you ARE sending a payment then send form 940 to Internal Revenue Service – P.O. Box 804521 – Cincinnati, OH – 45280-4521 .

If you are in Alabama, Alaska, Arizona, Arkansas, California, Colorado, Florida, Hawaii, Idaho, Iowa, Kansas, Louisiana, Minnesota, Mississippi, , Missouri, Montana, Nebraska, Nevada, New, Mexico, North, Dakota, Oklahoma, Oregon, South, Dakota, Texas, Utah, Washington or Wyoming: If you are NOT sending a payment then send form 940 to :  Department of the Treasury – Internal Revenue Service – Ogden, UT – 84201-0046 . If you ARE sending a payment then send form 940 to Internal Revenue Service – P.O. Box 105078 – Atlanta, GA – 30348-5078 .

Download a free demo of Payroll Mate and prepare Form 940 now: Click here to download. Using a software to prepare form 940 will save you time and help you meet your Form 940 deadline for 2009 / 2010 .

Saturday, January 9th, 2010

How to Export Payroll Checks From Payroll Mate Payroll Software to Quicken

Payroll Mate payroll software allows users to export payroll checks into a QIF file which can later be imported into Quicken or any other accounting software that offers QIF file import functionality. This feature is useful for Quicken users who would like to track payroll checks inside Quicken. This feature is also useful for the discontinued Quickpayroll users, who recently moved to Payroll Mate.

The process of exporting payroll checks from Payroll Mate to Quicken involves three main steps:

1- The first step is to generate the QIF file in Payroll Mate by running the “Export Payroll to Quicken QIF” report.

2- The second step is to create an account in Quicken.

3- The third step is to import the QIF file exported from Payroll Mate into the account created in Quicken.

Step One: Generating a QIF file inside Payroll Mate

(1) Inside Payroll Mate: Open the “Export Payroll to Quicken QIF” report by clicking on the menu item:

Tools > Export Payroll Data to > Quicken QIF. See Figure 1 below:

Create Export To Quicken Report In Payroll Software

 Figure 1 (“Export Payroll to Quicken QIF” report)


(2) Inside the “Export Payroll to Quicken QIF” report, click on “Export Options” button. See Figure 2 below:

Export To Quicken-Figure 2


Figure 2 (“Export Options” button) 

 (3) Select the desired options inside the “Export Options” dialog.  Start by selecting the range of pay dates for the checks to be included in the export. Then select the list of employees to be included in the export. For “Quicken Category”, just click on the “Default” button to use the default value. When you are done with your selections, click “OK” .  See Figure 3 below:



Figure 3 (Select the desired options inside the “Export Options” dialog)

(4) Click on “Export” button inside the “Export Payroll to Quicken QIF” report. In the dialog that comes up select the path of the QIF resulting file and then hit “Save” . This will cause Payroll Mate to create a QIF with the name and path you selected. It’s always a good idea to select the Desktop as the path for the output file, so you can easily locate later on . See Figure 4 below:




Figure 4 (Click the Export Button Inside the “Export Payroll to Quicken QIF” report.) 


Step Two: Creating a New Account inside Quicken

You only need to do this step the first time you export to Quicken.

(1) Start Quicken.

(2) On the File menu, point to File, and then click New.

(3) You will be prompted with a selection window, select “New Quicken Account” and click OK. This will start the “Quicken Account Setup” wizard. See Figure 5 below:


Figure 5 (select “New Quicken Account”) 

(4) If the wizard starts by asking you “What is the financial institution for this account?”, then select the option: “This account is not held at a financial institution” and click “Next”

(5) When the wizard asks you to “Choose the type of account to add”, choose “Cash” from under the “Cash Flow” category, and click “Next”. See Figure 6 below:


Figure 6 (Choose Cash as the type of account)


(6) Next type in a name for the new account when the wizard asks you to “Name this account”.

(7) Click Next, and follow the on-screen instructions. When you are done with the wizard click the “Done” button.


Step Three: Importing QIF file into the Quicken Account

(1) Start Quicken.

(2) Choose File menu > Import > QIF file. You will be prompted with the “QIF Import” window.

(3) Start by selecting the path of the QIF file that you have created using Payroll Mate. You can either type in the file path or click on “Browse” button to locate the file.

(4) Next select the account you want to import the checks into, the account that you have created in the previous step of this tutorial should be listed under: “Quicken account to import into”

(5) Finally click on “Next” and you will be done importing your checks from Payroll Mate into Quicken through a QIF file.


Figure 7 (Importing QIF file into the Quicken Account)