Wednesday, September 22nd, 2010

CA DE-6: How to Prepare California Form DE-6 Using Payroll Mate Software


Prepare California Form DE-6 using our Payroll Mate software. CA employers easily print EDD DE 6 form from your computer using our payroll program. 

Use our payroll tax solution to calculate withholdings, generate paychecks, prepare and print payroll reports and forms including California ED-6. Simply enter company and employee data into our payroll program using set-up wizards to guide you through the process. Once data has been entered CA employers are ready to run payroll. Creating a check, which in turn creates data that is automatically filled in on EDD Form DE-6, is as simple as clicking the pay button. 2010 Form de6 is automatically populated with the payroll data that the user has entered throughout the quarter.

Quarterly, employers need to file DE6 (Quarterly Wage and Withholding Report) to California Employment Development Department (EDD) accomplish this task using our payroll software.

Follow the State of California Form DE-6 instructions to print the form to blank white paper:
Step 1. Complete payroll for a specific quarter.
Step 2. Click on forms in the bottom left corner of the software.
Step 3. Choose State Reporting.
Step 4. The state tax reporting wizard will guide you through the process of generating DE6 form. Click next.
Step 5. Choose California, the appropriate quarter and Form DE-6.
Step 6. Our software gives you a choice to choose to print the EDD approved form which can be mailed or to print a report which can be used to manually fill in Form DE-6. To print EDD form de6 choose California state form DE6 and click next.
Step 7. Choose the employees to include in the report or edit any of the employees listed.
Step 8. Preview the form. Make sure you double check the following fields “M. GRAND TOTAL SUBJECT WAGES”,  “N. GRAND TOTAL PIT WAGES” and  “O. GRAND TOTAL PIT WITHHELD”.
Step 9. Print the CA DE-6 Form.

The DE-6 form is submitted to State of California/ Employment Development Department/ P.O. Box 826288/ Sacramento, CA 94230-6288. 2010 Form DE-6 is due April 1, 2010, July 1, 2010, October 1, 2010 and January 1, 2011. To find valuable information you can go to EDD’s California Employer’s Guide or call the Taxpayer Assistance Center line at (888) 745-3886.

For more information about Payroll Mate or to download a free trial go to

Friday, September 17th, 2010

Payroll Tax NYC | NYC Payroll Taxes | New York City Payroll Tax Calculator


New York City employers can use our NY payroll software to calculate NY City income tax withholding. Find more information about our complete payroll program at .

New York City personal income tax rate has changed effective September 1, 2010. The rate change will affect wages of $500,000.00 or more. New York State income tax rate will not be affected by the change. Effective September 1, 2010 the supplemental withholding rate will be 4.75% (.0475).

Steps for computing the amount of tax to be withheld using our payroll software:

(1) Start Payroll Mate payroll software.

(2) Click on the “Employees” screen.

(3) Select the employee you want to configure to be liable to NCY Payroll Tax.

(4) From the top toolbar, select “Edit”, the “Modify Employee” wizard comes up.Follow the wizard until you reach the “Tax Setup” screen. Under “State Tax Setup“, make sure to set the state to “NY”.

(5) Click next and follow the wizard until you reach the “Taxes” screen. Check the box “New York City Tax”, this will tell Payroll Mate to auto calculate Payroll Tax NYC. Follow the wizard until you reach the end and click “Finish”.

(6) With same employee selected click on “Pay”, this will bring up the new payroll check dialog. Enter amounts for incomes and press “Recalculate”. Our payroll tax software will auto calculate the New York City withholding among other taxes and deductions.

NYC Payroll Tax examples:

(1) NYC Payroll Tax Example One: Aiden is on a Weekly payroll, $400 gross wages, single with 3 exemptions. The amount of NYC payroll tax is $5.74.

(2) NYC Payroll Tax Example Two: Noah is on a Semimonthly payroll, $5,000 gross wages, single with 1 exemption. The amount of NYC payroll tax to be withheld is $177.54.

(3) NYC Payroll Tax Example Three: Emma is on a Monthly payroll, $50,000 gross wages, single with 3 exemptions. Withhold $2,005.90.

(4) NYC Payroll Tax Example Four: Jack is paid daily, $750 gross wages, single and has two exemptions. The amount of New York City tax to be withheld from this employee’s check is $27.76.

(5) NYC Payroll Tax Example Five: Madison gets paid weekly, with $400 gross wages, married with 4 exemptions. The amount of tax to be withheld for NYC payroll tax is $4.85

(6) NYC Payroll Tax Example Six: Ethan is on a semimonthly payroll, $5,000 gross wages, married and has 3 exemptions.  Withhold $173.38.

(7) NYC Payroll Tax Example Seven: Isabella gets paid Monthly, $50,000 in gross wages, married, 3 exemptions. The NYC payroll tax to be withheld is $2,003.93.

(8) NYC Payroll Tax Example Eight: Sophia is on a daily payroll, with $750 gross wages, married, 2 exemptions. Withhold this amount:  $27.69.

We offer a free trial of our NY payroll solution on our website.


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Tuesday, September 14th, 2010

Payroll Forms W2, W3, 941 and 944 Will Change Due to the Elimination of AEIC in 2011


A number of US Payroll Forms will change in tax year 2011 due to the elimination of Advance Earned Income Credit (AEIC) after December 31, 2010. Employers and payroll preparers can rely on our payroll tax solution to prepare the most up to date versions of these forms and stay compliant with the IRS regulations.

The advance EITC allows taxpayers who expect to qualify for the Earned Income Tax Credit (EITC) and have at least one qualifying child to receive part of the credit in each paycheck during the year the taxpayer qualifies for the credit. The credit is sometimes called the AEITC.

On August 10, the “Education Jobs and Medicaid Assistance Act of 2010” was signed into law. The new law will fund the jobs of an estimated 140 thousand teachers who would otherwise have lost their jobs, and it will also help states with Medicaid costs.

To pay for these new provisions, the EJA act makes a number of changes to the foreign tax credit and eliminates the advance payment option for the earned income credit (EITC).

Beginning with 2011 employers will no longer need to report advance payments of earned income credit. This means that a number of payroll forms where AEIC is currently reported will change. The list of US payroll forms will most probably include:

Form 941 – Employer’s QUARTERLY Federal Tax Return
Form 944 – Employer’s ANNUAL Federal Tax Return
Form 943 – Employer’s Annual Federal Tax Return for Agricultural Employees
Form 941-X – Adjusted Employer’s QUARTERLY Federal Tax Return or Claim for Refund
Form W2 – Wage and Tax Statement
Form W3 – Transmittal of Wage and Tax Statements
Form W-2c – Corrected Wage and Tax Statement
Form W-3c – Transmittal of Corrected Wage and Tax Statements

For a free payroll software download go the payroll software page or click on the button below.


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Tuesday, September 7th, 2010

Minnesota Payroll: New Minnesota Form W-4MN


Employers use our payroll tax software to do payroll in Minnesota. The payroll solution is very affordable and a free demo can be downloaded from the Minnesota payroll software page.

The Minnesota Department of Revenue released a new Form W-4MN, Minnesota Employee Withholding Allowance/Exemption Certificate, which employees may be required to complete and provide to their employer.

Federal Form W-4, Employee’s Withholding Allowance Certificate, is used to determine the amount of federal income tax withholding and, in most cases, the Minnesota income tax withholding. The new Minnesota Form W-4MN should be completed in addition to federal Form W-4 in some situations.

  • Effective immediately, you must have employees complete Form W-4MN in addition to the federal payroll Form W-4 if they:
  • Claim fewer Minnesota allowances than federal allowances (Minnesota allowances cannot exceed the number of federal allowances),
  • Claim more than 10 Minnesota withholding allowances,
  • Request additional Minnesota withholding be deducted each pay period, or
  • Claim to be exempt from Minnesota income tax withholding and you reasonably expect their wages to exceed $200 per week.

For Minnesota purposes, continue to have employees only complete the federal Form W-4 if the employee chooses the same number of Minnesota allowances as federal and the number claimed is 10 or less.

Visit our payroll software free download page now and download Payroll Mate demo.

Tuesday, September 7th, 2010

California Form DE-6 | EDD Form DE6 | CA DE 6 Instructions


California DE-6 Form, Quarterly Wage and Withholding Report, is a required report to be filed by California employers. Business owners will report individual employee’s wages and personal income tax (PIT) withholdings. Use our CA payroll software to automatically calculate California withholdings, prepare, and print Form DE 6.

The state of California form DE 6 can be submitted to EDD (Employment Development Department) a number of ways. Employers can e-file DE 6, submit a paper form DE-6 or an approved alternate EDD form. Employers with more than 249 employees are required to submit electronically. Employers whom have been notified to e-file and choose not to do so will incur a penalty.

All employers required to file DE 6 shall do regardless if wages were paid. The form should be filled out with the appropriate boxes selected were applicable.

Additional requirements revolve around filing due dates. Use Payroll Mate to print California state form DE-6. The DE-6 form is submitted to State of California/ Employment Development Department/ P.O. Box 826288/ Sacramento, CA 94230-6288. The DE-6 is due April 1,  July 1 , October 1, and January 1. The form is considered delinquent if not filed by April 30, August 2, November 1, and January 31 accordingly. To find valuable information you can go to “The California Employer’s Guide” or call the Taxpayer Assistance Center at (888) 745-3886.

California employers save time! Our payroll software automatically generates the DE 6 form. Try it for yourself by downloading a free trial at .