Name: 1099 Software
Brand: RealTaxTools

1099 Software Detailed Feature List

Support for the following W2 and 1099 Forms:

1099 MISC / 1099-NEC Forms: Miscellaneous Income / Nonemployee Compensation

Report miscellaneous income for individuals and companies who have been paid $600 or more in non-employee service payments during a calendar year with the exception of royalty payments of $10 or more. Examples of types of payments that can be reported using our 1099 tax software on forms 1099-MISC / NEC: Nonemployee compensation (1099-NEC), Rents, Royalties, Other income, Medical and health care payments, Gross proceeds paid to an attorney. A 1099-MISC or NEC form must be provided to the recipient and a copy must be mailed to or electronically filed with the IRS (this 1099 filing software supports both options).Download a free evaluation copy of our W2 Mate W2 1099 Print EFile Software and start preparing 1099-MISC and NEC forms right away.

1099-INT Forms ^*: Interest Income

Report interest income paid to individuals, withheld federal tax under the backup withholding rules or to report withheld foreign tax on interest. Form 1099-INT must be provided to the recipient and a copy must be mailed to or e-filed with the IRS (both methods are supported by our 1099 solution).

1099-DIV Forms ^*: Dividends and Distributions

Report distributions, such as dividends or capital gains, that were paid on stock and liquidation distributions. Form 1099-DIV is also used to report unrecaptured Section 1250 gain, backup withholding, non-dividend distributions (return of capital distributions), foreign tax paid and foreign source income. Form 1099-DIV must be sent to the recipient and a copy must be mailed to or electronically filed with the IRS (both options are supported by our 1099 software).

1099-R Forms ^*: Distributions From Pensions, Annuities, Retirement, etc.

File Form 1099-R for each person to whom you have made a designated distribution or are treated as having made a distribution of $10 or more from profit-sharing or retirement plans, any IRAs, annuities, pensions, insurance contracts, survivor income benefit plans, permanent and total disability payments under life insurance contracts, charitable gift annuities, etc. Tax form 1099-R must be sent to the recipient and a copy must be mailed to or e-filed with the IRS (our 1099 printing software covers both methods).

1096 Forms : Annual Summary and Transmittal of U.S. Information Returns.

Use this form to transmit paper Forms 1099 to the Internal Revenue Service. Do not use Form 1096 if you efile 1099 forms (if you are required to file 10 or more 1099 forms, you must file electronically). Using W2 Mate Option #4 you can efile 1099 forms with the IRS and efile w2 forms with the SSA.

W2 Forms : Wage and Tax Statement.

Form W-2 is used to report wages paid to employees and the taxes withheld from them. The form is also used to report FICA taxes to the Social Security Administration. Relevant amounts on Form W-2 are reported by the Social Security Administration to the IRS. A W2 form must be provided to the employee and a copy mailed to or e-filed with the Social Security Administration (this W2 / 1099 Software can handle both methods).

W3 Forms : Transmittal of Wage and Tax Statements.

Anyone required to file Form W-2 must file Form W-3 to transmit Copy A of Forms W-2. Make a copy of Form W-3; keep it and Copy D (For Employer) of Forms W-2 with your records for 4 years. Be sure to use Form W-3 for the correct year. If you are filing Forms W-2 electronically you don't need form W-3 (if you are required to file 10 or more Forms W-2, you must file them electronically unless the IRS granted you a waiver). Using W2 Mate Option #4 you can efile W2's with the SSA and and efile 1099's with the IRS.

1099-A Forms ^*: Acquisition or Abandonment of Secured Property.

File Form 1099-A, Acquisition or Abandonment of Secured Property, for each borrower if you lend money in connection with your trade or business and, in full or partial satisfaction of the debt, you acquire an interest in property that is security for the debt, or you have reason to know that the property has been abandoned. You need not be in the business of lending money to be subject to this reporting requirement. IRS Form 1099-A must be sent to the recipient and a copy must be mailed to or electronically filed with the IRS (both options are supported by our 1099 reporting software).

1099-B Forms ^*: Proceeds From Broker and Barter Exchange Transactions.

Use IRS form 1099-B to report sales or redemptions of securities, futures transactions, commodities, and barter exchange transactions.You can use our W2 1099 software to print 1099-B for the recipient, print 1099-B for the IRS and E-File 1099-B if you are required to file electronically.

1099-C Forms ^*: Cancellation of Debt.

Use this IRS form to report cancellation of a debt owed to a financial institution, the Federal Government, a credit union, RTC, FDIC, NCUA, a military department, the U.S. Postal Service, the Postal Rate Commission, or any organization having a significant trade or business of lending money.You can print form 1099-C and E-File form 1099-C using our 2024 1099 software solution.

1099-PATR Forms ^*: Taxable Distributions Received From Cooperatives.

File Form 1099-PATR, Taxable Distributions Received from Cooperatives, for each person to whom the cooperative has paid at least $10 in patronage dividends and other distributions described in section 6044(b) or from whom you withheld any federal income tax under the backup withholding rules regardless of the amount of the payment. A cooperative determined to be primarily engaged in the retail sale of goods or services that are generally for personal, living, or family use of the members may ask for and receive exemption from filing Form 1099-PATR.

1099-OID Forms ^*: Original Issue Discount.

Use this IRS form to report Original issue discount. W2 Mate W2 / 1099 software can be used to print recipient copies of form 1099-OID (just like other 1099 forms supported by the software) on white paper, print data on 1099-OID copy A (for the IRS) and create the 1099-OID e-File for reporting data electronically.

1099-S Forms ^*: Proceeds From Real Estate Transactions.

File Form 1099-S, Proceeds from Real Estate Transactions, to report the sale or exchange of real estate. 1099-S filers can use our 1099 tax software to report 1099-S forms on paper or electronically through the IRS FIRE System.

1098 Forms ^*: Mortgage Interest Statement.

Use Form 1098, Mortgage Interest Statement, to report mortgage interest of $600 or more received by you during the year in the course of your trade or business from an individual, including a sole proprietor. Also use Form 1098 to report mortgage insurance premiums of $600 or more for the calendar year received by you from individuals in the course of your trade or business. Printing and filing forms 1098 electronically is easy and straightforward using our IRS 1099 software.

1098-T Forms ^*: Tuition Statement.

File Form 1098-T, Tuition Statement, if you are an eligible educational institution. You must file for each student you enroll and for whom a reportable transaction is made. Also, if you are an insurer, file Form 1098-T for each individual to whom you made reimbursements or refunds of qualified tuition and related expenses. You can use our 1099 software to fill out, print and submit electronic 1098-T forms to the IRS.

1099-K Forms ^*

Every payment settlement entity (PSE) which in any calendar year makes one or more payments, or any party which submits instructions to transfer funds to the account of a participating merchant, in settlement of reportable payment transactions, must file Form 1099-K for each participating payee for that calendar year. You can use our 1099 filing software to fill out, print and submit electronic 1099-K forms to the IRS.

* 1099-INT, 1099-DIV, 1099-R, 1099-K, 1099-S, 1098-T, 1098, 1099-A, 1099-B, 1099-C, 1099-PATR and 1099-OID Forms require W2 Mate Option #5 (Additional 1099 Forms)

Support for virtually an unlimited number of 1099 Filers and unlimited number of employees and 1099 recipients, unlike other W2 and 1099 software applications!

This feature is attractive to accounting firms, CPAs, bookkeepers, tax preparers and 1099 filing service providers. Please note that our software is designed to accommodate organizations of all sizes, from small businesses to large enterprises.

In the case of 1099 tax forms (Forms 1099-NEC, 1099-MISC, 1099-INT, 1099-DIV, 1099-R) , a filer is a payer. In the case of W2 Forms, a filer is an employer. This 1099 software solution doesn't impose any limitations on the number of employers, filers, employees or recipients. Examples of recipients include independent contractors (self-employed individuals or entities hired to perform specific tasks or provide services for another entity without being classified as employees), prize winners, borrowers, share-holders, service providers, 1099 engineers (software developers who are not classified as W2 employees but are contracted for 1099 jobs) and so on.

Automatically generates 1096 and W3 Forms.

Our 1099 tax software delivers results and saves you precious time and hard work. Using our software you don't have to spend long hours trying to prepare form 1096 or form W-3. Both forms are automatically prepared and ready for you to print with a click of a button. For example the amount on Box 5 (Total amount reported with this Form 1096) is automatically calculated by the software based on IRS regulations.

W2 Mate Software eliminates the need for buying Forms W2 Copy A and W3 by printing government-approved laser substitutes for these forms on plain white paper (requires in addition to the purchase of W2 Mate, the purchase of W2 Mate Option #1).

Employers not filing electronically must file paper Forms W-2 (Copy A) along with Form W-3 with the SSA by using either the official IRS form or a substitute form that exactly meets the government specifications.

W2 Mate ( W2 / 1099 Software) has been approved by the SSA to print Form W-2 (Copy A) and Form W-3 on regular white paper using a laser printer.

Substitute forms filed with the SSA and substitute copies furnished to employees that do not conform to the IRS specifications are unacceptable. Forms W-2 (Copy A) and W-3 filed with the SSA that do not conform may be returned. In addition, penalties may be assessed for not complying with the form specifications. Printing W2 and W3 Forms on regular white paper saves you a lot of time and money: no need to buy pre-printed red forms and no need to align data when you print W2s.

Supports form 1099 and 1096 corrections

W2 Mate gives filers the ability to generate corrected 1099 and 1096 forms on paper for filing with the IRS and furnishing to recipients. The software allows users to enter an "X" in the "CORRECTED" box at the top of the 1099 form. W2 Mate is also one of the very few applications that allow the user to enter a phrase in the bottom margin of the 1096 form to indicate the type of correction made such as "Filed to correct name, address or TIN".

Very easy to use, saves you precious time and money

Our W2 / 1099 software is so easy to use, you will start entering and printing data within minutes of downloading the software. In fact many of our customer's testimonials focus on the amount of time they were able to save by using or switching to our software.

Eliminates need to print and mail recipient copies of 1099-NEC / 1099-MISC form or employee copies of W2 form. Our Software generates electronic employee copies of W2 Form and electronic recipient statements of 1099 form in Adobe PDF format with password protection for security purposes.(requires W2 Mate Option #6)

W2 Mate generates secure PDF 1099's (Recipient Copies of 1099 MISC / NEC form in PDF format) and secure PDF W2's (Employee Copies of W2 Form in PDF Format). The resulting PDF files can then be electronically sent to consenting employees and/or recipients instead of paper copies.

Electronic delivery of 1099s and W2s saves businesses precious time and money. Large organizations such as universities and banks are currently using electronic delivery of 1099 and W2 forms to reduce the costly and labor-intensive process of printing and then distributing these forms by mail.

The PDF files generated by our W-2/1099 Compliance System are encrypted and require a password in order to be opened. This makes sending these files by e-mail or any other electronic means more secure. The electronic version of the Form 1099 (PDF file) or Form W-2 (PDF file) generated by W2 Mate contains all required information and complies with applicable revenue procedures relating to substitute statements to employees / recipients.

Easily enter, process and print large amounts of records

W2 Mate is a serious stand-alone W2 / 1099 software. It can handle large amounts of records and comes with a number of batch processing tools such as batch print, batch delete of employees/ recipients and batch update of W-2 and 1099 forms. Some of our customers process thousands of tax statements inside one company file.

Imports data for W2 and 1099 forms from CSV files (requires W2 Mate Option #3)

Our W-2/1099 system comes with a powerful import feature capable of mapping a CSV file (text file delimited with a comma or a tab) into the W2 and 1099 data format that can be processed by our software. You can generate a CSV file from a number of database formats such as MS Access, MS SQL, MS Excel, Oracle and so on. Our customers have used the import feature to process forms from a number of popular accounting and payroll softwares such as Sage timberline, Sage 100, MAS 90, MAS 200, MAS 500, Oracle Payables, Sage DacEasy, Peoplesoft, Microsoft Dynamics (Great Plains), Sage 50 (formerly Sage Peachtree) and so on. W2 Mate also shares data internally between 1099 forms (NEC, MISC, INT, DIV, R, K, S, A, B, C, PATR, OID, 1098 and 1098-T), minimizing redundant data entry when creating forms for recipients who already exist.

Imports data directly from QuickBooks Desktop (requires in addition to the purchase of W2 Mate, the purchase of W2 Mate Option #3).

The QuickBooks desktop import wizard that comes with our W-2 & 1099 software is one of the most sophisticated, yet easy to use import utilities available in the industry. A number of year-end compliance systems claim that they offer import capabilities for W2 and 1099 forms from QuickBooks, but none-of them comes close to what our software offers. The import process is broken into well-defined easy-to-follow steps, and the user can edit the forms data or fix errors before doing the actual import. W2 Mate connects directly to QuickBooks and retrieves the required information for 1099-MISC / 1099-NEC forms and W2 Forms (the user doesn't need to manually export any reports from QuickBooks). W2 Mate's direct communication with QuickBooks removes the "800 Form" / "$10 Million payroll" maximum faced by other software. Once the QuickBooks data is imported into our software, it can be printed on paper on electronically field (W2 Mate along with Options #3 and #4 becomes a complete QuickBooks W2 & 1099 e-filing software).

Imports 1099 data from Microsoft Dynamics - Great Plains (requires in addition to the purchase of W2 Mate, the purchase of W2 Mate Option #3)

W2 Mate (W2 and 1099 Software) comes with a powerful import wizard that can import 1099 data from Microsoft Dynamics GP, SL or Great Plains. The user can map Dynamics data to go into any "1099 Form / 1099 Box" supported by W2 Mate. Although Microsoft Dynamics (Great Plains) only supports 1099-MISC, 1099-INT and 1099-DIV, our 1099 reporting software gives Dynamics users the ability to process 1099-MISC, 1099-INT, 1099-K, 1099-DIV, 1099-R, 1099-S, 1098-T, 1098, 1099-A, 1099-B, 1099-C, 1099-PATR and 1099-OID.

Imports 1099 data from Sage 50 (formerly Sage Peachtree) and Sage DacEasy (requires in addition to the purchase of W2 Mate, the purchase of W2 Mate Option #3)

Our 1099 tax software also comes with a dedicated 1099 import wizard for importing data from Sage Peachtree and Sage DacEasy. The user can map the data into the different 1099 form types supported by our software.

Exports W2 and 1099 data (employer, employee, payer and 1099 recipient information) to Excel format

This is one of the most popular features with our customers. With the capability to export data to Excel, our 1099 W2 filing software opens the door for the user to process the tax information inside a spreadsheet program to fit his or her own needs. For example some of our customers use the QuickBooks import capability to import the 1099 data into W2 Mate, then they use the export feature to process the data inside MS Excel and then import the data back into our software. The resulting Excel file includes all the information relating to a certain form, for example when exporting W2 forms to Excel the resulting file includes employer information, employee information and all the boxes from 1 to 20.

Supports 1099 Bulk TIN Matching by creating Bulk TIN Matching request files and parsing response files pursuant to IRS publication 2108A. This feature is only available to customers who order W2 Mate option #4 in addition to the main W2 Mate software.

1099 Bulk TIN Matching (On-Line Taxpayer Identification Number (TIN) Matching Program) allows authorized users to submit up to 100K "Name/Tax ID" combinations for matching against the Internal Revenue Service Records. W2 Mate users can generate TIN Matching requests according to publication 2108-A in a special file format and then use IRS eServices website to transmit their requests. Within one day of sending a request, the submitter will receive a response file, which indicates the status of each TIN/Name combination. W2 Mate will clearly show results that are of type "Mismatch" (does not match the IRS records) and recommends sending a W-9 to each recipient to establish reasonable cause defense against IRS penalties (IRS publication 1586).

1099 Electronic Filing (1099 E-File) through IRS FIRE (requires in addition to the purchase of W2 Mate, the purchase of W2 Mate Option #4)

W2 Mate is a complete 1099 E-file software, with the ability to E-File 1099-MISC, 1099-NEC, 1099-INT, 1099-DIV, 1099-R, 1099-S, 1099-K, 1098-T, 1098, 1099-A, 1099-B, 1099-C, 1099-PATR and 1099-OID with the IRS.

If you are required to file 10 or more information returns (1099 forms), you must file these returns electronically. If you are required to file electronically but fail to do so, and you do not have an approved waiver, you may be subject to a penalty of $50 per return for failure to file electronically unless you establish reasonable cause.

Our 1099 software includes the ability to generate electronic filing submissions of information returns ( 1099 NEC, 1099 MISC, 1099 INT, 1099 DIV, 1099 R, 1099 S, 1099 A, 1099 K, 1099 B, 1099 C, 1099 PATR, 1099 OID, 1098 T and 1098 forms). What the software basically does is generates a flat file that follows the IRS regulations, this file includes the required tax information that you need to submit. The resulting file is formatted according to the "Specifications for Filing Forms 1098, 1099, 5498 and W-2G Electronically or Magnetically" which is defined by the IRS. Once you use our software to generate the 1099 INFORMATION RETURN FILE, you can use the IRS FIRE (Filing Information Returns Electronically) system to submit the file to the Internal Revenue Service.

Please follow this tutorial on how to apply for an IRS FIRE TCC code.

This W-2/1099 preparation software supports the Combined Federal/State Filing (CF/SF) Program. This program was established to simplify information returns filing for the taxpayer. IRS/ECC-MTB will forward 1099 information to participating states free of charge for approved filers. Separate reporting to those states is not required. All 1099 forms supported by W2 Mate may be filed under the Combined Federal/State Filing Program (this includes Form 1099-NEC, Form 1099-MISC, Form 1099-DIV, Form 1099-INT, Form 1099-OID, Form 1099-PATR and Form 1099-R). The following states participate in this program (you can efile 1099s for these states): Alabama, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, Georgia, Hawaii, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, New Jersey, New Mexico, North Carolina, North Dakota, Ohio, Oklahoma, South Carolina, Vermont and Wisconsin.

W-2 Electronic Filing (E-Filing) through SSA Business Services Online(requires in addition to the purchase of W2 Mate, the purchase of W2 Mate Option #4)

W2 Mate is also a complete W-2 E-file Software: the software includes the ability to generate electronic filing submissions of Annual Wage Reports (W2 Forms).

What the software basically does, it generates a file that complies with the Social Security (SSA) regulations for efiling, the file includes all required tax information that you need to submit. In technical terms, the file is formatted according to the "Specifications for filing Forms W-2 Electronically EFW2" which is defined by the SSA. Once you use our software to generate the W-2 WAGE FILE you can use the SSA Business Services Online to submit the file to the Social Security Administration.

Submitters of W2 Forms are required to have a PIN (Personal Identification Number) from Social Security Administration. If you don't already have a PIN, you can register for one online at the SSA Business Services Online (BSO).

Runs over a network (requires in addition to the purchase of W2 Mate, the purchase of W2 Mate Option #2)

Using W2 Mate on a network in order to share the W2 and 1099 information is easy and straightforward. The user will first need to setup a shared data folder on a certain computer on the network (preferably a server). Any machine that needs to access the shared folder needs to have full READ, WRITE and MODIFY permissions to that folder. The W2 Mate software needs to be installed on each machine, where the W2 and 1099 forms need to be prepared. Finally the software on each machine needs to be configured to point the "Company Data Path" to the shared data folder created earlier.

SSN Masking (Masking Social Security numbers on recipient 1099 forms / Truncating Social Security Numbers on Paper Payee Statements).

Our 1099 software supports truncating Social Security Numbers as defined by Internal Revenue Bulletin: 2009-51. This notice creates a pilot program allowing filers of information returns to truncate an individual payee's nine-digit identifying number on paper payee statements for calendar years 2009 and 2010 if the filers meet the requirements set forth in this notice. The identifying number is truncated by replacing the first five digits of the nine-digit number with asterisks or Xs (for example, a social security number 123-45-6789 would appear on the paper payee statement as ***-**-6789 or XXX-XX-6789). Currently, the Internal Revenue Service allows only SSNs to be masked. EINs may not be masked.

You own the software license and you own the data

W2 Mate is NOT a hosted or online 1099 / W2 reporting solution. You download the software to your own machine / network where you can setup your W2 / 1099 data. No one can take care of your business information and protect it as much as you will.

Please click here to explore reviews and testimonials from our customers..

Backup and Restore

Back-up the whole database in seconds to different types of media to keep your data safe and to move it from one machine to another. The restore process is just as easy and powerful.

Data rollover from previous tax years (for example from W2 Mate 2014 to W2 Mate 2024)

To save time and avoid re-entering employee and recipient information, you can bring the data forward from the previous year and then simply change the money amounts.

Generates printing labels for employees and 1099 recipients

Powerful data validation

Help and links to IRS and SSA instructions online

Works with Accounts Payable Software to simplify and enhance 1099 reporting

Although 1099 processing is expected to be a core feature of any invoice and AP automation software, many applications either lack this feature or do not offer the full capabilities expected by the user. W2 Mate compliments Accounts Payable Software by offering features such as printing 1099s on regular paper, generating electronic 1099 files for federal and state agencies, Bulk SSN / EIN matching, correcting 1096 / 1099 forms, state compliance, support for forms other than 1099-M, support for pressure seal 1099-MISC / 1099-INT and much more. Users of leading AP software from vendors such as PeopleSoft, Oracle, SAP, CGI Advantage, Kofax, Intacct and Microsoft can save a lot of time and money by utilizing the capabilities of W2 Mate. W2 Mate can also import from many legacy 1099 software applications (no longer available for sale) such as "Newport Wave Yes 1099 Software".

1099 Compliance for rental properties

Helps rental property owners, managers and real estate agents comply with IRS 1099 reporting requirements. This applies to individuals who manage rental payment manually or who use property management software such as Timberline, Yardi Systems and Tenant Pro. Please note that "IRS Section 1.6041-1(e)(5) Example 5" clarifies when the real estate agent must use Form 1099-MISC to report the rent paid over to the property owner.

Try before you buy, download and test entering W2 1099 data immediately.

Take our W2 1099 software for a spin, we are sure you will like it. The demo you download is fully functional and you don't need to re-enter or re-type anything once you decide to order the product. The demo setup is less than 5MB, which means you can download it in seconds.

Please click here to go to our 1099 software download page

All data needed to fill W-2, 1099, W3 and 1096 forms can be saved for later use and modification.

W2 Mate's slick interface and intuitive navigation menus make management and preparation of (1099 / W2 ) forms data simple and straightforward. When performing data entry, users of our 1099 software are presented with form replicas, allowing them to quickly tab through form boxes or use their mouse to move from one field to another.

Prints ON the following official IRS laser forms:

Laser Copy A (for Internal Revenue Service Center) of forms 1099-NEC, 1099-MISC, 1099-INT^*, 1099-DIV^*, 1099-R^*, 1099-S^*, 1098-T^*, 1098^*, 1099-A^*, 1099-B^*, 1099-C^*, 1099-PATR^*, 1099-OID^* and 1099-K^*.
Laser 1096 form : Annual Summary and Transmittal of U.S. Information Returns.
Laser Copy A of form W2 : For Social Security Administration.
Laser W-3 form : Transmittal of Wage and Tax Statements.

* These forms require W2 Mate Option #5 (Additional 1099 Forms)

Prints the following 1099-NEC (Nonemployee Compensation) copies:
   1099 NEC Copy B: For Recipient.
   1099 NEC Copy C: For Payer.
   1099 NEC Copy 1: For State Tax Department.
   1099 NEC Copy 2: To be filed with recipient's state income tax return, when required.

Prints the following 1099-MISC (miscellaneous) copies:
   1099 Misc Copy B: For Recipient.
   1099 Misc Copy C: For Payer.
   1099 Misc Copy 1: For State Tax Department.
   1099 Misc Copy 2: To be filed with recipient's state income tax return, when required.

All these copies can be printed on blank paper with black ink.

Prints the following W2 (Wage and Tax Statement) copies:
   W2 Copy B: To Be Filed With Employee's FEDERAL Tax Return.
   W2 Copy C: For EMPLOYEE'S RECORDS.
   W2 Copy D: For Employer.
   W2 Copy 1: For State, City, or Local Tax Department.
   W2 Copy 2: To Be Filed With Employee's State, City, or Local Income Tax Return.

All these copies can be printed on blank paper with black ink.

Prints the following 1099-INT (Interest Income) copies:
1099 INT Copy B: For Recipient.
1099 INT Copy C: For Payer.