Real Business Solutions Knowledge Base

General Category => W2 1099 Software FAQ => Topic started by: Real Business Solutions on April 18, 2007, 04:08:41 PM



Title: Can you email a sample of your W2 form for an employee?
Post by: Real Business Solutions on April 18, 2007, 04:08:41 PM
Yes you can email W2 Forms to employees, but you need to meet a number of conditions:

1. The employee must consent (agree) to receive the W2 as an email.
2. You need to send the W2 Form in a secure format.
3. The electronic W2 Form must meet government regulations for substitute W2 statements to employees.

We have many customers who use our W2 Mate software to generate password-protected and secure PDF files to email to their employees instead of mailing paper copies. The PDF version of the Form W-2 generated by W2 Mate contains all required information and complies with applicable IRS procedures relating to substitute statements to employees.

Please visit this page:

http://www.realtaxtools.com/W2-Mate.html

to learn more about this powerful feature.