Does Alabama mandate filing W-2s electronically?
The Alabama Department of Revenue requires electronic submission of wage and tax information for 25 or more wage statements or if you filed and paid electronically during the year. You will need to check with the state annually, since this threshold is subject to change.
What is the name of the publication that defines Alabama W2 E-Filing format and details?
Refer to Alabama Form 10 (Specifications for Filing W2 Forms Electronically).
What software can I use to generate Alabama W2 E-File submissions?
You can use our W2 Mate software to create W2 electronic submission files that comply with Alabama requirements. To learn more about W2 Mate and download a demo you can visit
Can I mail my W2 E-File submission on a CD or other formats of magnetic media to Alabama?
The Alabama Department of Revenue does not accept W2 information on reel tapes, cartridges, diskettes, or CDs.
Does Alabama Follow the EFW2 format defined by the SSA?
Yes, Alabama follows the "Specifications for Filing Forms W-2 (EFW2)" as defined by the SSA, but the state also has its own special requirements.
How can I submit the Alabama DOR- EFW2 (W2 E-File) Withholding file attachment to Alabama?
You will upload an EFW2 file through MAT ( https://myalabamataxes.alabama.gov )To file through My Alabama Taxes, select the Return List for December and then click on File Now for Form A3 and Forms W2. On the next page click the Import Wage and Tax link and select the file to upload.
Do you need to include the RV (State Total) record as part of the Alabama W2 E-File Submission?
The RV record is not utilized by Department of Revenue and should be excluded from the submission.
Do you need to include the RS (State Wage) records as part of the Alabama W2 E-File Submission?
The Alabama Department of Revenue reads the "RS" record. The "RS" records must be included in the file.
Does Alabama have a special file naming convention for W2 E-File submissions?
Any file name may be used; however the file extension must be .txt.
Is the Alabama W2 Electronic Filing submission attachment an ASCII text file?
Yes, the submission is a text file that follows the specifications of both the SSA EFW2 format and the Alabama requirements defined by "Alabama Form 10".
How do I know if my submission was successful?
You will receive a confirmation number. Print the confirmation page for your record. Your information will not be processed until you have received a confirmation number.
Does Alabama have any additional requirements when uploading my file?
Upon successfully entering or uploading the W-2 information, you must complete Form A-3 online. All fields on Form A-3 are required and must be entered on the form in order to receive a confirmation Alabama DOR has received your uploaded W2 file.
How do I contact Alabama with questions about my W2 E-File submission?
The electronic filing engine available inside our W2 Mate® software gives Alabama employers and tax professionals the ability to e-File W2s with both the state of Alabama and the Social Security Administration’s (SSA). To learn more about W2 Mate visit https://www.realtaxtools.com/W2-Mate.html , email email@example.com or call 1-800-507-1992.