Does Georgia mandate filing W-2s electronically?
As a Georgia employer you are only required to file electronically when you have 250 or more W2 forms. You will need to check with the state annually, since this threshold is subject to change.
What is the name of the publication that defines Georgia W2 E-Filing format and details?
Refer to "Georgia Tax Center RS Record Specifications".
What software can I use to generate Georgia W2 E-File submissions?
You can use our W2 Mate software to create W2 E-File submissions that comply with Georgia requirements. To learn more about W2 Mate and download a demo you can visit
https://www.realtaxtools.com/W2-Mate.html
Does Georgia follow the EFW2 format defined by the SSA?
Yes, Georgia follows the "Specifications for Filing Forms W-2 (EFW2)" as defined by the SSA, but the state also has its own special requirements.
How can I submit the Georgia DOR-EFW2 (W2 E-File) Withholding file attachment to Georgia?
You will need to register/ log in at Georgia Tax Center https://gtc.dor.ga.gov and then under I want to click on See More Links > Upload a File > Add Attachment > W-2 (EFW-2 Format).
Do you need to include the RV (State Total) record as part of the Georgia W2 E-File Submission?
The RV record is not utilized by Department of Revenue and should be excluded from the submission.
Do you need to include the RS (State Wage) records as part of the Georgia W2 E-File Submission?
Yes, this record is mandatory and has to be included.
Does Georgia have a special file naming convention for W2 E-File submissions?
No, the state does not have any special requirements; however it's a good idea to have the company name included in the file name and to have .txt as the file extension.
Does Georgia have any requirements for Social Security Number (SSN)?
Use the number shown on the original/replacement SSN card. Omit hyphens. SSNs may NOT begin with a 666 or 9. If there is no SSN available for the employee, enter zeros (0) in positions 10 - 18 of the RS Record.
How do I know if my submission was successful?
After a successful submission to GTC, the website will automatically populate the webpage with a confirmation. It's very important that you print this page for your records.
How do I contact Georgia with questions about my W2 E-File submission?
For assistance, please call 877-423-6711 Monday through Friday between 8 a.m. and 5 p.m.
The electronic filing engine available inside our W2 Mate® software gives Georgia employers and tax professionals the ability to e-File W2s with both the state of Georgia and the Social Security Administration’s (SSA). To learn more about W2 Mate visit https://www.realtaxtools.com/W2-Mate.html , email sales@realtaxtools.com or call 1-800-507-1992.
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