Does Louisiana mandate filing W-2s electronically?
As a Louisiana employer you are only required to file electronically when you have 50 or more W2 forms. You will need to check with the state annually, since this threshold is subject to change.
What is the name of the publication that defines Louisiana W2 E-Filing format and details?
Refer to "LaWage Instructions W-2s".
What software can I use to generate Louisiana W2 E-File submissions?
You can use our W2 Mate software to create W2 E-File submissions that comply with Louisiana requirements. To learn more about W2 Mate and download a demo you can visit
Does Louisiana follow the EFW2 format defined by the SSA?
Yes, Louisiana follows the "Specifications for Filing Forms W-2 (EFW2)" as defined by the SSA, but the state also has its own special requirements.
How can I submit the Louisiana DOR-EFW2 (W2 E-File) Withholding file attachment to Louisiana?
You will need to register and obtain a LDR 10- digit account number for La Wage. https://esweb.revenue.louisiana.gov/LaWage/Login
Do you need to include the RV (State Total) record as part of the Louisiana W2 E-File Submission?
The RV record is not utilized by Department of Revenue and should be excluded from the submission.
Do you need to include the RS (State Wage) records as part of the Louisiana W2 E-File Submission?
Yes, this record is mandatory and has to be included.
Does Louisiana have a special file naming convention for W2 E-File submissions?
No, the state does not have any special requirements; however it's a good idea to have the company name included in the file name and to have .txt as the file extension.
Does Louisiana have any requirements for money fields?
Money fields must contain only numbers. No punctuation. Include both dollars and cents with the decimal point assumed (example: $89.70 = 000008970). Right-justify and zero fill to the left. Any money field that has no amount to be reported must be filled with zeros, not blanks.
Does Louisiana have any requirements for Social Security Number (SSN)?
Use the number shown on the original/replacement SSN card. Omit hyphens. SSNs may NOT begin with a 666 or 9. If there is no SSN available for the employee, enter zeros (0) in positions 10 - 18 of the RS Record.
How do I contact Louisiana with questions about my W2 E-File submission?
Call 855-307-3893 or Email https://esweb.revenue.louisiana.gov/contactus
The electronic filing engine available inside our W2 Mate® software gives Louisiana employers and tax professionals the ability to e-File W2s with both the state of Louisiana and the Social Security Administration’s (SSA). To learn more about W2 Mate visit https://www.realtaxtools.com/W2-Mate.html , email firstname.lastname@example.org or call 1-800-507-1992.
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