Does Maine mandate filing W-2s electronically?
As a Maine employer you are only required to file electronically when you have 250 or more W2 forms. You will need to check with the state annually, since this threshold is subject to change.
What is the name of the publication that defines Maine W2 E-Filing format and details?
Refer to "Electronic File Specifications for Form W-2".
What software can I use to generate Maine W2 E-File submissions?
You can use our W2 Mate software to create W2 E-File submissions that comply with Maine requirements. To learn more about W2 Mate and download a demo you can visit
https://www.realtaxtools.com/W2-Mate.html
Does Maine follow the EFW2 format defined by the SSA?
Yes, Maine follows the "Specifications for Filing Forms W-2 (EFW2)" as defined by the SSA, but the state also has its own special requirements.
How can I submit the Maine DOR-EFW2 (W2 E-File) Withholding file attachment to Maine?
EFW2 files must be submitted electronically via the Maine Employers Electronic Reporting System (MEETRS) on the MRS web site at: https://portal.maine.gov/icesa. Select activity Upload W2 EFW2 File.
Do you need to include the RV (State Total) record as part of the Maine W2 E-File Submission?
The RV record is not utilized by Department of Revenue and should be excluded from the submission.
Do you need to include the RS (State Wage) records as part of the Maine W2 E-File Submission?
Yes, this record is mandatory and has to be included.
Does Maine have a special file naming convention for W2 E-File submissions?
The state does not have any special naming requirements; however it is required to have .txt as the file extension and a good idea to include the company name in the file name.
Is the Maine W2 Electronic Filing submission attachment an ASCII text file?
Yes, the submission is a text file that follows the specifications of both the SSA EFW2 format and the Maine requirements defined by "Electronic File Specifications for Form W-2".
Does Maine have any requirements for money fields?
Money fields must contain only numbers. No punctuation. Include both dollars and cents with the decimal point assumed (example: $89.70 = 000008970).
Does Maine have any requirements for Social Security Number (SSN)?
Use the number shown on the original/replacement SSN card. If there is no SSN available for the employee, enter zeros (0) in positions 10 - 18 of the RS Record.
How do I know if my submission was successful?
After a successful submission to Maine, the website will list confirmed transmission under "Display Confirmed Transmission".
How do I contact Maine with questions about my W2 E-File submission?
For assistance email the Withholding Unit at withholding.tax@maine.gov or call the Withholding Line at (207) 626-8475, select 1, then option 4 on the menu.
The electronic filing engine available inside our W2 Mate® software gives Maine employers and tax professionals the ability to e-File W2s with both the state of Maine and the Social Security Administration’s (SSA). To learn more about W2 Mate visit https://www.realtaxtools.com/W2-Mate.html , email sales@realtaxtools.com or call 1-800-507-1992.
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