Minnesota W2 E-File Requirements & EFW2 Text Format | MN e-Services Upload

Minnesota W2 Electronic Filing Common Questions and Answers

Does Minnesota mandate filing W-2s electronically?

As a Minnesota employer you are only required to file electronically when you have 10 or more W2 forms. You will need to check with the state annually, since this threshold is subject to change.

What is the name of the publication that defines Minnesota W2 E-Filing format and details?

Refer to MN DOR "Submitting Form W-2 Information Withholding Fact Sheet 2".

What software can I use to generate Minnesota W2 E-File submissions?

You can use our W2 Mate software to create W2 E-File submissions that comply with Minnesota requirements. To learn more about W2 Mate and download a demo you can visit


Can I mail my W2 E-File submission on a CD or other formats of magnetic media to Minnesota?

Minnesota no longer accepts magnetic media submissions by CD-ROM.

Does Minnesota follow the EFW2 format defined by the SSA?

Yes Minnesota follows the "Specifications for Filing Forms W-2 (EFW2)" as defined by the SSA, but the state also has its own special requirements.

How can I submit the Minnesota DOR-EFW2 (W2 E-File) Withholding file attachment to Minnesota?

You will need to log into e-Services https://www.mndor.state.mn.us/tp/eservices/ and choose Submit W-2's/1099s under "I want to" menu. Choose upload a file of W-2's >Add Attachment> W-2's EFW2.

Do you need to include the RV (State Total) record as part of the Minnesota W2 E-File Submission?

The RV record is not utilized by Department of Revenue and should be excluded from the submission.

Do you need to include the RS (State Wage) records as part of the Minnesota W2 E-File Submission?

Yes, this record is mandatory and has to be included.

Does Minnesota have a special file naming convention for W2 E-File submissions?

No, the state does not have any special requirements; however it's a good idea to have the company name included in the file name and to have .txt as the file extension.

Does Minnesota have any requirements for Social Security Number (SSN)?

Use the number shown on the original/replacement SSN card.

How do I know if my submission was successful?

After a successful submission to Minnesota DOR website will automatically populate the webpage with a confirmation. It's very important that you print this page for your records.

How do I contact Minnesota with questions about my W2 E-File submission?

Call 651-282-9999 or 1-800-657-3594 or email withholding.tax@state.mn.us .

The electronic filing engine available inside our W2 Mate® software gives Minnesota employers and tax professionals the ability to e-File W2s with both the state of Minnesota and the Social Security Administration’s (SSA). To learn more about W2 Mate visit https://www.realtaxtools.com/W2-Mate.html , email sales@realtaxtools.com or call 1-800-507-1992. 

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