Does North Carolina mandate filing W-2s electronically?
As a North Carolina employer you are only required to file electronically when you have 250 or more W2 forms. You will need to check with the state annually, since this threshold is subject to change.
What is the name of the publication that defines North Carolina W2 E-Filing format and details?
Refer to "eNC3 Specifications for W-2 Reporting".
What software can I use to generate North Carolina W2 E-File submissions?
You can use our W2 Mate software to create W2 E-File submissions that comply with North Carolina requirements. To learn more about W2 Mate and download a demo you can visit
https://www.realtaxtools.com/W2-Mate.html
Can I mail my W2 E-File submission on a CD or other formats of magnetic media to North Carolina?
North Carolina accepts magnetic media submissions by CD-ROM.
Does North Carolina follow the EFW2 format defined by the SSA?
Yes, North Carolina follows the "Specifications for Filing Forms W-2 (EFW2)" as defined by the SSA, but the state also has its own special requirements.
How can I submit the North Carolina DOR-EFW2 (W2 E-File) Withholding file attachment to North Carolina?
The files will be uploaded using the eNC3 web application located on the Department's website at www.dornc.com/enc3 .
Do you need to include the RV (State Total) record as part of the North Carolina W2 E-File Submission?
The RV record is not utilized by Department of Revenue and should be excluded from the submission.
Do you need to include the RS (State Wage) records as part of the North Carolina W2 E-File Submission?
Yes, this record is mandatory and has to be included.
Does North Carolina have a special file naming convention for W2 E-File submissions?
The file name should be "W2REPORT.txt.". For each W-2 file that will be uploaded, the file must have a unique file name. It is a good idea to have the company name included in the file name.
Does North Carolina have any requirements for money fields?
Money fields must contain only numbers. Right-justify and zero fill to the left. Any money field that has no amount to be reported must be filled with zeros, not blanks.
Does North Carolina have any requirements for Social Security Number (SSN)?
Use the number shown on the original/replacement SSN card. Omit hyphens. If there is no SSN available for the employee, enter zeros (0) in positions 10 - 18 of the RS Record.
How do I know if my submission was successful?
Click Submit on the Submission Review screen, you"ll receive a submission ID and a notification that your forms were processed successfully. It's very important that you print this page for your records.
How do I contact North Carolina with questions about my W2 E-File submission?
Call 1-877-252-3052
The electronic filing engine available inside our W2 Mate® software gives North Carolina employers and tax professionals the ability to e-File W2s with both the state of North Carolina and the Social Security Administration’s (SSA). To learn more about W2 Mate visit https://www.realtaxtools.com/W2-Mate.html , email sales@realtaxtools.com or call 1-800-507-1992.
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