Utah W2 E-File Requirements & EFW2 Text Format | UT TAP Upload

Utah W2 Electronic Filing Common Questions and Answers

Does Utah mandate filing W-2s electronically?

As a Utah employer you are only required to file electronically when you have 250 or more W2 forms. You will need to check with the state annually, since this threshold is subject to change.

What is the name of the publication that defines Utah W2 E-Filing format and details?

Refer to TI-03 "Withholding and Mineral Production Taxes File Layouts".

What software can I use to generate Utah W2 E-File submissions?

You can use our W2 Mate software to create W2 E-File submissions that comply with Utah requirements. To learn more about W2 Mate and download a demo you can visit


Can I mail my W2 E-File submission on a CD or other formats of magnetic media to Utah?

Utah no longer accepts magnetic media submissions by " inch tape, 3480 cartridge, CD-ROM, diskette or by email submissions.

Does Utah follow the EFW2 format defined by the SSA?

Yes, Utah follows the "Specifications for Filing Forms W-2 (EFW2)" as defined by the SSA, but the state also has its own special requirements.

How can I submit the Utah DOR-EFW2 (W2 E-File) Withholding file attachment to Utah?

You must have a Taxpayer Access Point (TAP) account https://tap.tax.utah.gov/taxexpress/ to file electronically. Log onto TAP. Click on the File Withholding Returns, W-2s, TC-675Rs &1099s link (located under I Want To).

Do you need to include the RV (State Total) record as part of the Utah W2 E-File Submission?

The RV record is not utilized by Department of Revenue and should be excluded from the submission.

Do you need to include the RS (State Wage) records as part of the Utah W2 E-File Submission?

Yes, this record is mandatory and has to be included.

Does Utah have a special file naming convention for W2 E-File submissions?

The W-2 file must include a lowercase .txt extension; however it's also a good idea to have the company name included in the file name.

Does Utah have any requirements for money fields?

Money fields must contain only numbers. No punctuation. Include both dollars and cents with the decimal point assumed (example: $89.70 = 000008970). Right-justify and zero fill to the left. Any money field that has no amount to be reported must be filled with zeros, not blanks.

Does Utah have any requirements for Social Security Number (SSN)?

Use the number shown on the original/replacement SSN card. Omit hyphens. If there is no SSN available for the employee, enter zeros (0) in positions 10 - 18 of the RS Record.

How do I know if my submission was successful?

After a successful submission to Utah, TaP website will automatically populate the webpage with a confirmation. It's very important that you print this page for your records.

How do I contact Utah with questions about my W2 E-File submission?

Email TAPSupport@utah.gov or Call 801-297-3996 or 1-800-662-4335 ext. 3996

The electronic filing engine available inside our W2 Mate® software gives Utah employers and tax professionals the ability to e-File W2s with both the state of Utah and the Social Security Administration’s (SSA). To learn more about W2 Mate visit https://www.realtaxtools.com/W2-Mate.html , email sales@realtaxtools.com or call 1-800-507-1992. 

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