Does Vermont mandate filing W-2s electronically?
As a Vermont employer you are only required to file electronically when you have 25 or more W2 forms. You will need to check with the state annually, since this threshold is subject to change.
What is the name of the publication that defines Vermont W2 E-Filing format and details?
Refer to Pub. GB-1118 "Vermont Specifications for Electronic W-2 (EFW-2) Filing".
What software can I use to generate Vermont W2 E-File submissions?
You can use our W2 Mate software to create W2 E-File submissions that comply with Vermont requirements. To learn more about W2 Mate and download a demo you can visit
Does Vermont follow the EFW2 format defined by the SSA?
Yes, Vermont follows the "Specifications for Filing Forms W-2 (EFW2)" as defined by the SSA, but the state also has its own special requirements.
How can I submit the Vermont DOR-EFW2 (W2 E-File) Withholding file attachment to Vermont?
You can electronically file W-2 forms online at myVTax https://myvtax.vermont.gov/
Do you need to include the RV (State Total) record as part of the Vermont W2 E-File Submission?
The RV record is not utilized by Department of Revenue and should be excluded from the submission.
Do you need to include the RS (State Wage) records as part of the Vermont W2 E-File Submission?
Yes, this record is mandatory and has to be included.
Does Vermont have a special file naming convention for W2 E-File submissions?
No, the state does not have any special requirements; however it's a good idea to have the company name included in the file name and to have .txt as the file extension.
Does Vermont have any requirements for money fields?
Money fields must contain only numbers. No punctuation. Include both dollars and cents with the decimal point assumed (example: $89.70 = 000008970). Right-justify and zero fill to the left.
Does Vermont have any requirements for Social Security Number (SSN)?
Use the number shown on the original/replacement SSN card. Omit hyphens. If there is no SSN available for the employee, enter zeros (0) in positions 10 - 18 of the RS Record.
How do I know if my submission was successful?
After a successful submission to Vermont, MyVTax website will automatically populate the webpage with a confirmation. It's very important that you print this page for your records.
How do I contact Vermont with questions about my W2 E-File submission?
Call 802-828-6802 or Email TAX.myVTaxSupport@vermont.gov
The electronic filing engine available inside our W2 Mate® software gives Vermont employers and tax professionals the ability to e-File W2s with both the state of Vermont and the Social Security Administration’s (SSA). To learn more about W2 Mate visit https://www.realtaxtools.com/W2-Mate.html , email firstname.lastname@example.org or call 1-800-507-1992.
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