Does West Virginia mandate filing W-2s electronically?
As a West Virginia employer you are only required to file electronically when you have 50 or more W2 forms. You will need to check with the state annually, since this threshold is subject to change.
What is the name of the publication that defines West Virginia W2 E-Filing format and details?
Refer to WV/IT-105 "Electronic Media Specifications".
What software can I use to generate West Virginia W2 E-File submissions?
You can use our W2 Mate software to create W2 E-File submissions that comply with West Virginia requirements. To learn more about W2 Mate and download a demo you can visit https://www.realtaxtools.com/W2-Mate.html
Can I mail my W2 E-File submission on a CD or other formats of magnetic media to West Virginia?
West Virginia no longer accepts magnetic media submissions by CD-ROM, for the current year W-2 filing.
Does West Virginia follow the EFW2 format defined by the SSA?
Yes, West Virginia follows the "Specifications for Filing Forms W-2 (EFW2)" as defined by the SSA, but the state also has its own special requirements.
How can I submit the West Virginia State Tax Department EFW2 (W2 E-File) Withholding file attachment to West Virginia?
You will need to register for a mytaxes account / and then under "I want to" click on the link "Submit W-2". Then, click Import and browse for your W-2 file.Do you need to include the RV (State Total) record as part of the West Virginia W2 E-File Submission?
Yes, this record is mandatory and has to be included.
Do you need to include the RS (State Wage) records as part of the West Virginia W2 E-File Submission?
Yes, this record is mandatory and has to be included.
Does West Virginia have a special file naming convention for W2 E-File submissions?
No, the state does not have any special requirements; however it's a good idea to have the company name included in the file name and to have .txt as the file extension.
Is the West Virginia W2 Electronic Filing submission attachment an ASCII text file?
Yes, the submission is a text file that follows the specifications of both the SSA EFW2 format and the West Virginia requirements defined by WV/IT-105 "Electronic Media Specifications.
Does West Virginia have any requirements for Social Security Number (SSN)?
Use the number shown on the original/replacement SSN card. Omit hyphens. SSNs may NOT begin with a 000, 111 or 999. If there is no SSN available for the employee submit paper W-2 statements for these employees.
How do I know if my submission was successful?
After a successful submission to West Virginia, "mytaxes" website will automatically populate the webpage with a confirmation. It's very important that you print this page for your records.
How do I contact West Virginia with questions about my W2 E-File submission?
Call 304-558-3333 or Call Toll Free 1-800-982-8297 or Email TaxMyTaxes@wv.gov
The electronic filing engine available inside our W2 Mate® software gives West Virginia employers and tax professionals the ability to e-File W2s with both the state of West Virginia and the Social Security Administration’s (SSA). To learn more about W2 Mate visit https://www.realtaxtools.com/W2-Mate.html , email sales@realtaxtools.com or call 1-800-507-1992.
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