How to Combine Multiple W2 Electronic Submission Files

W2 Mate® gives users the ability to bulk upload W-2 electronic submission files to the Social Security Administration. Save time by combining multiple individual W-2 electronic files (EFW2) into one bulk submission. Easily generate an e-file for each company. Using our built in utility simply combine all the individual company files into one bulk electronic submission file.

Step by Step Instructions

1. Create a new master folder either on your computer or external drive and then save each of the W2 electronic filing submissions you created inside W2 Mate into the master folder

Note: You cannot combine duplicate files for the same company in the same folder. Submitter information must be the same for the combined files.

Once the master folder is complete, open W2 Mate software

2. Click "E-Filing" from the top menu bar

3. Select "Combine Multiple W2 Electronic Submission Files"

4. Click Select Input Folder

Note: Input folder is the current folder that has all of the individual electronic submission files you created in step 1

5. Select Input (Source) Folder you created in step 1

6. Click "OK"

7. Click "Select Output File Name"

Note: Output folder is the folder where you will save the new combined file to upload to the SSA system

8. Select location to save the new combined file

9. Click "Save"

10. Click "Combine Files"

11. Click "OK"

W2 Mate will then take you to the folder where the new output file was created

Combine W2 Electronic Submission Files in W2 Mate®