W2 Mate® offers the ability for users to create electronic submission files for 1098-T forms, Tuition Statements, to be submitted through the IRS FIRE system. Users can register and obtain a Transmitter Control Code (TCC) from the IRS to use their FIRE system. This feature allows you to effortlessly generate an electronic submission file and eliminates the need to purchase red ink forms. Schools and Universities no matter the volume of forms can use W2 Mate®. This tutorial shows how easy it is to navigate W2 Mate® software.
Note: Before you can file electronically with the IRS you need to obtain a TCC code (Transmitter Control Code). If you filed with the IRS electronically before, then you should already have a TCC code. If this is the first time you are filing electronically then you can easily obtain a TCC code by submitting Form 4419 to the IRS. You will need a TCC code to electronically file regardless of the software.
Make sure you have the correct Company open inside W2 Mate
Note: In order to use this feature you must purchase and enable W2 Mate Option #4 to electronically file
1. Click "E-Filing" from the top menu
2. Select "1098-T Forms"
This will open the Electronic Filing Transmitter Setup page
3. Complete all of the Transmitter and Company information fields
4. Enter the Contact Information
Note: Combined Federal/State Program is not available for form 1098-T
5. Select "Browse" to select the location for the electronic file to be saved
6. Click "OK"
7. To open the folder when the file was saved, Click "Yes" on the pop up screen
Now log in to the IRS FIRE system website to upload your 1098-T electronic submission file
To access the IRS FIRE system website from inside W2 Mate:
8. Click "IRS & SSA Instructions" from the top menu
9. Click "Go to IRS FIRE System Website (1099 Electronic Filing)"
You will be re-routed to the IRS FIRE system website (http://fire.irs.gov), where you must log in to upload and submit the file you have created.
Note: Log into the IRS FIRE System Website. If you do not have a user name and password click “Create New Account” link and follow the instructions. If you have any questions regarding the IRS FIRE system website call (866)-455-7438.
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