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How to Print Form W2 Copy A

W2 Mate® prints W2 Copy A (for Social Security Administration) tax forms. The options available to users are the ability to print on pre-printed red-ink laser forms and the ability to print on blank paper (SSA approved substitute). Our W2 preparation software has been approved by the SSA to print a substitute W2 Copy A on blank paper. This feature eliminates the need for pre-printed forms and the potential hassle of aligning pre-printed forms. Read the tutorial for assistance printing W2 Copy A tax form. Whether you choose pre-printed forms or blank paper it is a straightforward process.

Step by Step Instructions

Note: W2 Mate will print the data on a Red Pre-Printed W2 Copy A Form or on blank paper with the purchase of W2 Mate optional feature code #1-Generate Laser Form

Make sure you have the correct Company open inside W2 Mate

1. Click "W2 Forms" from shortcuts

2. Click "Print"

3. Select Employee(s) to print

4. Select "Print SSA approved substitute on plain paper" OR "Print Data Only on pre-printed form"

Note: To print on blank paper select "Print SSA approved complete Black and White substitute for Copy A on plain paper" (requires W2 Mate Optional Feature Code #1 to be purchased and enabled inside W2 Mate)

To print data on a pre-printed SSA W2 Copy A form select "Print DATA ONLY on a pre-printed form"

5. Click "OK"

6. Select printer

7. Click "OK"

Print Form W2 Copy A in W2 Mate®

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