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How to Print Form W3 for Multiple States

Print tax form W-3 using W2 Mate®. Our W2 program automatically calculates the totals on Form W3, annual summary transmittal. If you are a multi-state employer we give you the ability to mark your W-3 transmittal with an X showing you are submitting W-2 forms for multiple states. This feature is available in the print options window. For instructions to navigate to the W-3 form inside W2 Mate® continue reading this tutorial.

Step by Step Instructions

Note: W2 Mate will print the data on a Red Pre-Printed W3 Form or on blank paper with the purchase of W2 Mate optional feature code #1-Generate Laser Form

Make sure you have the correct Company open inside W2 Mate

1. Click "W3 Form" from shortcuts

2. Click "Print W3"

3. Select the type of W3 form

Note: To print the W3 SSA form on blank paper select "Print a complete Laser substitute for Form W3 (SSA approved)" (requires W2 Mate Optional Feature Code #1 to be purchased and enabled inside W2 Mate)

To print data on a Pre-Printed SSA W3 form use the "Print data only on pre-printed Red-ink Laser W3 form"

4. Type the letter X in Box 15

5. Click "OK"

6. Select printer

7. Click "OK"

Print Form W3 for Multiple States in W2 Mate®

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