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Batch Update Box 15 (State / State ID) for Multiple W-2C Forms

The Batch Update Box 15 feature in W2Correction Mate allows users to efficiently update the State and State ID fields across multiple W-2C forms at once. This tool is especially useful when data has been imported from a spreadsheet or SSA EFW2 wage file, or when the information in Box 15 was entered incorrectly or left blank. Instead of editing each W-2C individually, users can apply consistent state-related updates to selected forms in a single process, saving time and ensuring data accuracy.

Step-by-Step Instructions

  1. Open W2Correction Mate and either create a new company or open an existing one.
  2. Click on the W-2C Forms Tab and then click Add W-2C Form.
  3. Enter employee details.
  4. Click on Tools, then click Other Tools, and then click Batch Update Box 15 (State / State ID) for Multiple W-2C Forms.
  5. In Step 1: select the new State and State ID.
  6. In Step 2: choose where you want to put the new Box 15 (State and State ID) from the dropdown menu.
  7. In Step 3: select the list of employees you would like to the Box 15 (State and State ID) for.
  8. Click Apply.

    9. Batch Update Box 15

  9. To print the employee's copy, select the W-2C Forms tab, select the employee from the list, click Print. In the dialog, select "Copy B—To Be Filed With Employee’s FEDERAL Tax Return".
  10. To print the SSA copy, select the W-2C Form tab, select the employee from the list, click Print. In the dialog, select "Copy A—For Social Security Administration".
  11. To e-file, select the Summary W-3C Form tab, and click E-File W-2C / W-3C Forms. Fill out information in the dialog, and click the Click here to review the W-3C form button. Click the I have reviewed the W-3C form box. Click OK. Once you create the e-File, you need to upload to the SSA BSO website.
  12. Distribute the corrected form.

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Disclaimer: All tutorials provided are for informational purposes only. Please consult the IRS, your state department of revenue, or a tax professional for official advice and guidance regarding tax matters, including W2 corrections and W-2C filing.