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Fixing an Incorrect Employer Identification Number (EIN) on a W-2

An incorrect EIN on a W-2 means the wages and taxes were reported to the wrong company. This is a serious error that requires a two-step correction process. You must first void the original W-2 and then file a new one with the correct EIN. This ensures the wages and taxes are properly attributed to the correct employer.

Step-by-Step Instructions

1. Open W2Correction Mate and either create a new company or open an existing one. IMPORTANT: Start with the company with the incorrect EIN.
2. Create First W-2c (to Void):
• In the Company with the incorrect EIN. Click on the W-2C Forms Tab and then click Add W-2C Form.
• Enter the first employee, employee's correct SSN (d), and employee's first and last name (h).
• Enter all wages and taxes that were reported under that wrong company/EIN in the "Previously reported" columns.
• Enter zero in the "Correct information" columns for all monetary fields.

• Click Save.
• Repeat these steps for each employee.

IMPORTANT: You must now create a new company as another instance of the Company above (give a different company file name), with the correct EIN.

3. Create Second W-2c (to Correct):
• In the Company with the correct EIN. Click on the W-2C Forms Tab and then click Add W-2C Form.
• Enter the first employee, employee's correct SSN (d), and employee's first and last name (h).
• In the "Previously reported" column, enter zero in all monetary fields.
• In the "Correct information" column, enter all the proper wage and tax figures.

• Click Save.
• Repeat these steps for each employee.
4. To print the employee's copy, select the W-2C Forms tab, select the employee from the list, click Print. In the dialog, select "Copy B—To Be Filed With Employee’s FEDERAL Tax Return".
5. To print the SSA copy, select the W-2C Form tab, select the employee from the list, click Print. In the dialog, select "Copy A—For Social Security Administration".
6. To e-file, select the Summary W-3C Form tab, and click E-File W-2C / W-3C Forms. Fill out information in the dialog, and click the Click here to review the W-3C form button. Click the I have reviewed the W-3C form box. Click OK. Once you create the e-File, you need to upload to the SSA BSO website.
7. Give the employee the corrected W-2c with the proper EIN.

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Disclaimer: All tutorials provided are for informational purposes only. Please consult the IRS, your state department of revenue, or a tax professional for official advice and guidance regarding tax matters, including W2 corrections and W-2C filing.