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Import From W2 Electronic Filing Format (SSA EFW2 Format) for Multiple W-2C Forms

EFW2 Data Import Feature Overview

The W2Correction Mate software enables users to import data from SSA EFW2 files, allowing quick preview of each employee’s data and the option to selectively import records.

Users can choose to import all W-2 boxes or just employee information, and assign imported data to either the "Previously reported" or "Correct information" section, making corrections easier and reducing manual entry.

Benefits for Users

• This feature saves valuable time for accounting firms and filers who use EFW2 files for SSA wage reporting and need to make corrections or reissue employee forms.
• By allowing targeted data import and preview, it minimizes errors and maximizes flexibility and convenience for high-volume filers.
• Efficient import options help professionals avoid duplicating work and improve accuracy when generating W-2C forms for paper or e-file submission.

SSA EFW2 Format Description

The SSA EFW2 format, formerly known as MMREF, is a standardized, text-based file specification for electronic submission of W-2 wage data for multiple employees to the Social Security Administration. It is used for original annual wage reporting and organizes employee information and tax details according to SSA requirements.

SSA EFW2C Format Description

The SSA EFW2C format is a specialized version of the EFW2, designed to electronically file corrections to previously reported wage and tax information on W-2C forms. It supports "Previously reported" and "Correct information" fields, ensuring the SSA receives both the original erroneous data and the corrected values for each employee.

Step-by-Step Instructions

1. Open W2Correction Mate and either create a new company or open an existing one.
2. Click Tools, then click Import, and then click Import From W2 Electronic Filing Format (SSA EFW2 Format).
3. Under List of Employees in the Input File, Import Employee Information Only (SSN, Name and Address) is selected by default. You can leave that selection or make a selection from Where do you want to put amounts (money fields) from the import file
4. Select and load input file location
5. Review the W2-C > Click Verify > Click Close. Perform these steps for each employee
6. Now you will see a new option "Move Selected Employee to List of Employees Ready to be Imported" button
7. Click Preview W2-C for selected employeeApply.

8. Review the list of employee's ready to be imported.
9. ClickFinalize Import.

10. You will receive a warrning message askingAre you sure you want to import data?
11. Click Yes
12. An Information window will appear telling you how many employees you imported
13. Click OKandClose

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Disclaimer: All tutorials provided are for informational purposes only. Please consult the IRS, your state department of revenue, or a tax professional for official advice and guidance regarding tax matters, including W2 corrections and W-2C filing.