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How to E-File QuickBooks 1099-PATR Forms

Users can take advantage of this quick and simple solution to electronically file QuickBooks 1099-PATR forms. These forms are submitted to the IRS through the FIRE system. Users are required to obtain a TCC (Transmitter Control Code) in order to e-file. No per-form fees. No need for purchasing IRS tax forms. Save time this tax season by following the provided instructions in order to e-file QuickBooks 1099-PATR forms.

Import 1099-PATR Data from QuickBooks

Step by Step Instructions

Make sure you have the correct Company open inside W2 Mate.

1. Click "Import Data" from the top menu.

2. Select "From QuickBooks (W2 and/or 1099 Data)”. This will open the QuickBooks Import wizard.

3. Read Message-understand you will need to have QuickBooks open and actively running.

4. Click "Next".

5. Click "Connect to QuickBooks". This will open a QuickBooks dialog asking if you want to authorize W2 Mate to access the company information in QuickBooks.

6. Click "Yes".

7. Checkmark to allow this application to access personal data.

8. Click "Continue".

9. Click "Done".

10. Click "Next".

11. Click "Next".

12. Select 1099 Data.

13. Select "Tax year" from drop down menu.

14. Select Form 1099-PATR from drop down menu.

15. Select the correct 1099-PATR box for monetary amounts from drop-down menu.

16. Click "Next".

17. Click "OK".

18. Review data to import.

19. Click "Next".

20. Click "Finish".

Note: The steps above are for importing from QuickBooks desktop. To import from QuickBooks online (QBO), please follow this tutorial. How to Import 1099 Data from QuickBooks Online

1099-PATR E-File Instructions

Step by Step Instructions

Note: Before you can file electronically with the IRS you need to obtain a TCC code (Transmitter Control Code). If you filed with the IRS electronically before, then you should already have a TCC code. If this is the first time you are filing electronically then you can easily obtain a TCC code by submitting Form 4419 to the IRS. You will need a TCC code to electronically file regardless of the software.

Make sure you have the correct Company open inside W2 Mate.

1. Click "E-Filing" from the top menu

2. Select "1099-PATR Forms"

This will open the Electronic Filing Transmitter Setup page

3. Complete all of the Transmitter and Company information fields

4. Enter the Contact Information

Note: Combined Federal/State Program is not available for form 1099-PATR.

5. Select "Browse" to select the location for the electronic file to be saved

6. Click "OK"

7. To open the folder when the file was saved, Click "Yes" on the pop up screen

Now log in to the IRS FIRE system website to upload your 1099-PATR electronic submission file.

To access the IRS FIRE system website from inside W2 Mate:

8. Click "IRS & SSA Instructions" from the top menu.

9. Click "Go to IRS FIRE System Website (1099 Electronic Filing)".

Note: You will be re-routed to the IRS FIRE system website (http://fire.irs.gov), where you must log in to upload and submit the file you have created. If you do not have a user name and password click “Create New Account” link and follow the instructions. If you have any questions regarding the IRS FIRE system website call (866)-455-7438.


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