In early October 2024, the Indiana Department of Revenue published the revised 2024 EFW2 (W-2 Electronic Filing) guide. This updated document outlines the requirements for electronically submitting W-2 information to the Indiana Department of Revenue (DOR) regarding state and county taxes withheld from Indiana residents. The guide includes important information such as:
- File Format: The guide specifies that data files must be in text format and follow the 2024 EFW2 layout.
- Record Types: It outlines the necessary 2024 record types, including RA through RF Records.
- State-Specific Requirements: The guide highlights Indiana’s specific deviations from federal specifications, particularly in the “Code RS: State Record” section.
- Deadline: The filing deadline for 2024 is January 31 2025.
- Electronic Filing Mandate: Employers or entities filing more than 25 withholding statements are required to file electronically.
Indiana W2 Filers can utilize our W2 Mate 2024 software to create Indiana w2 electronic filing submissions as required by the Indiana DOR.
Indiana State Record Reequipments in the 2024 W2 Electronic Filing Format
| Record positions | Field name | Length | Field specifications |
| 306–307 | County Code | 2 | Enter the appropriate County Code |
| 309–319 | Local Taxable Wages | 11 | Enter Local Taxable Wages, right justify and zero fill |
| 320–330 | Local Income Tax Withheld | 11 | Enter Local Income Tax Withheld, right justify and zero fill |
| 331–340* | Employer TID | 10 | Indiana Employer TID Does not include the three-digit location |
| 341–343* | Employer TID Location | 3 | Indiana Employer TID Location |
Important Note: The Indiana W2 E-File submission created by W2 Mate is in the Social Security Administration EFW2 text format and NOT in the XML format. If you have any questions on how to upload your file you can contact the Indiana DOR Customer Service at 317-232-2240 from 8:00 A.M. to 4:30 P.M., Monday through Friday. To learn more about W2 Mate 2024, please visit the link below: