We have received requests from many accounting firms, business owners, Microsoft Dynamics GP (Great Plains) users and QuickBooks users wanting to file their W2 forms electronically with the Ohio Regional Income Tax Agency (RITA) using the EFW2 format and guidelines prescribed by the Social Security Administration and Internal Revenue Service (EFW2).
Beginning with Tax Year 2024, employers issuing 10 or more Forms W-2 during a calendar year must file electronically with RITA.
We have developed a specialized utility that filers can use in conjunction with our W2 Mate software to generate EFW2 files according to RITA Ohio requirements and incorporate RITA-specific fields such as municipality code, municipality name, and state name.
Special Requirements for RITA as defined their Electronic (EFW2) W-2 Reporting Requirements:
- RITA requires the 3-digit “Municipality Code” to be entered in the state record under “Taxing Entity Code” field. Please see the end of this page for the list of RITA municipality codes for 2025.
- RITA also requires the municipality name to be entered under the “Supplemental Data 1” field in the state record.
- The third requirement is to include the state name (Ohio) in the “Supplemental Data 2” field of the state record.
You will need “W2 Mate Software [PC Download]” and “W2 Mate Option #4 (W2 FORMS ONLY Electronic Filing)” to generate the EFW2 files for RITA. If you want to import your data you can add “W2 Mate Option #3 (Import W2 / 1099 Data)”.
Please note that W2 Mate expects all employees in a certain company to be reported to one municipality. If you have employees in multiple municipalities you need to contact RITA to see if you can upload multiple files with each file including the employees for one municipality only.
Example RITA Information As is shows in the RS (State Record for Ohio):
RS record Position 5-9: R0132 (the code for Bremen is 132)
RS record Position 308: C (C means Work Municipality)
RS record Position 309 – 319: 00001000055 (Municipality wages is $10,000.55)
RS record Position 320 – 330: 00000020001 (Municipality Tax is $200.01)
RS record Position 338 – 412: BREMEN (Municipality Name)
RS record Position 413 – 487: OHIO (State Name)To learn more about RITA W2 Electronic Filing, please send an email to support@realtaxtools.com with the subject “RITA Ohio W2 Electronic Filing” and our team will help you. You can also call 1-800-507-1992 or visit the W2 Mate page by going to https://www.realtaxtools.com/W2-Mate.html .